Siphokazi Sympathy Ndhlovu
Project Manager
Pretoria
Summary
As a proactive and motivated individual with a strong track record of excelling in project management. With a leadership style focused on delivering results, guiding teams to exceed performance standards, uphold high quality, and meet crucial deadlines. With skills to identify and resolve potential performance issues or risks that impact project outcomes. With an approach that is systematic and organized, ensuring that each project prioritizes creating job opportunities and enhancing living standards. In particular dedicated to launching impactful initiatives that support entrepreneurs, with a special emphasis on empowering youth and women. The professional journey is driven by a deep passion for social development with steadfast dedication to delivering sustainable solutions that play a key role in addressing poverty and promoting business development. Bringing 5 years of experience as a resourceful Project Manager, specializing in coordinating business operations, financial management, and resource allocation to ensure seamless project execution. Oversee the procurement of resources, including equipment and supplies, and closely monitor projects to maintain production schedules and budgets, manage production teams, identify issues, and provide effective solutions. Additionally, With a strong understanding of financial management principles.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
5
5
Languages
Work History
PROJECT MANAGER
NATIONAL TREASURY GTAC
2018.10 - Current
- Expertly appraise and process grant applications from concept to business case, ensuring thorough due diligence
- Present and secure approval for applications from various committees, demonstrating persuasive communication skills
- Drafting , finalizing grant agreements and ensuring seamless contracting process.
- Efficiently contract and kick-start approved projects, aligning with implementation strategies
- Proactively manage grant projects, overseeing project plans, deliverables, and dependencies to meet objectives within prescribed timeframes and budgets amounting to over R554,000,000.00
- Mitigate project risks by implementing strategic processes, and maintaining stakeholder engagement to prevent delivery setbacks.
- Lead full-cycle project implementation, including induction, quality recordkeeping, operational guidance, and comprehensive analysis and reporting.
- Provided detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Conduct rigorous monitoring and evaluation of project finances, ensuring meticulous budgeting and cost control
- Maintain active liaison with clients and stakeholders, ensuring project documentation adheres to established standards and procedures
- Perform qualitative analysis and compile detailed project status reports, keeping stakeholders informed on progress and milestones
- Uphold governance standards in line with National Treasury and Municipal requirements, providing expert recommendations for projects
- Manage project team fostering collaboration to guarantee successful project outcomes.
- Ensured regulatory compliance by closely monitoring applicable laws and regulations within industry sector throughout each project life cycle.
- Implement project management best practices to ensure project compliance with time, cost, and quality benchmarks
- Supervise project personnel, consultants, and partners, endorsing technical reports and overseeing on-the-ground activities
- Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
- Coordinate project activities in line with Project Plan, conducting regular field visits to ensure timely achievement of outputs and outcomes
- Manage project budget, risks, and changes meticulously, utilizing tools for real-time dashboarding of key information for senior management
- Report on project progress against plans, ensuring clarity among all parties and meeting donor reporting obligations
- Adapt project plans responsively to meet evolving needs and manage grant amendments in collaboration with stakeholders
- Serve as primary point of contact for projects, fostering regular engagement with internal and external stakeholders
- Lead training activities supported by projects, enhancing capacity and knowledge transfer
- Develop and execute comprehensive communication and marketing strategy, leveraging technology platforms for efficient information sharing
- Prepare for project transition and sustainability, ensuring seamless handover and project closeout under policies
- Willing to travel to project sites, work outdoors, including in rural settings, and accommodate extended hours and flexible work arrangements to meet project deadlines.
GRANTS PRACTITIONER
CHIETA
2014.05 - 2018.10
- Streamlined management of Discretionary Grants, enhancing operational efficiency
- Developed and implemented comprehensive guidelines and QMS documentation to optimize Discretionary Grants processes
- Attended continuing education seminars and workshops to stay current with best practices.
- Integrated Discretionary Grants operations with Management Information System (MIS) for improved data connectivity
- Conducted thorough evaluations of grant applications to ensure compliance and readiness for successful execution
- Scrutinized Discretionary Grants budget proposals for accuracy, cost-effectiveness, and market relevance
- Managed contracts and award letters with precision, ensuring compliance with terms and conditions
- Oversaw timely and accurate grant payment processes
- Generated tracking and statistical reports to monitor grant activity and outcomes
- Maintained up-to-date database of Discretionary Grants applicants, ensuring data integrity
- Administered company databases and led teams of grants management professionals and 3 interns, ensuring adherence to best practices
- Coordinated audits efficiently, ensuring compliance with regulatory standards
- Provided executive support, managing the diary of the Executive Manager, coordinating travel arrangements, and facilitating meetings with meticulous preparation and organization.
GRANTS ADMINISTRATOR
CHIETA
2013.01 - 2014.04
- Streamlined ISO-compliant document management and administrative activities for grant processes
- Implemented efficient filing system for both mandatory and discretionary grant documentation
- Ensured secure and systematic storage of grant records, maintaining integrity and confidentiality
- Coordinated archiving of completed files, enhancing document retrieval and regional office collaboration
- Crafted confirmation letters for Work Skills Plan submissions, demonstrating attention to detail and accuracy
- Regularly performed document control duties, ensuring consistent administrative operations
- Developed and instituted robust document workflow processes, elevating efficiency in document control
- Provided pivotal support in project office tasks, including information compilation and workshop logistics.
SHAREPOINT AND SERVICE DESK ADMINISTRATOR
JD GROUP
2011.07 - 2012.10
- Expertly manage SharePoint permissions, ensuring appropriate access control and user privileges
- Deliver prompt and effective resolution for SharePoint-related user issues, enhancing system reliability
- Efficiently handle service desk inquiries, providing top-tier client support and application assistance
- Streamline service desk operations by adding and managing technician accounts
- Proactively monitor service desk performance, maintaining optimal server functionality
- Implement service desk upgrades, ensuring the deployment of the latest features and improvements
- Develop comprehensive documentation for service desk procedures, contributing to knowledge sharing
- Generate insightful service desk reports, aiding in strategic decision-making and performance analysis
- Provide robust service desk support, including thread dump generation and log file analysis for issue resolution
- Administer the service desk's email exchange server, guaranteeing seamless communication and collaboration.
SYSTEM DOCUMENTER
ACCZONE SYSTEMS
2010.03 - 2011.03
- Expertly crafted comprehensive documentation, including Business Requirements, Business Processes, and Use Cases, translating them into precise functional and non-functional specifications for a Dot Net financial software system
- Developed detailed use case scenarios, deriving robust test cases to ensure quality and functionality
- Maintained punctual submission of all necessary information from Developers and Business Analysts for seamless documentation workflows
- Authored user-friendly manuals, enhancing client understanding and system usability
- Established an internal knowledge base, the 'Help Console,' to provide accessible support articles within the system
- Contributed to project management tasks, including updating the Work Breakdown Structure (WBS), scheduling project finalization, coordinating meetings, and documenting minutes
- Generated insightful progress reports on client support issues, utilizing a bug tracker tool to monitor and resolve software faults effectively
- Managed comprehensive documentation for all software release cycles, ensuring accuracy and consistency across versions.
Education
BBA - Business Administration
2018.07 - 2019.06
Business Administration Honors
Certificate - Skills Development Facilitator
2017.07 - 2017.08
Post Graduate Diploma - Project Management
2016.07 - 2017.06
ICT Certificate - VB.Net 2010
2017.01 - 2017.01
Risk Management Certificate - Risk Management
2014.10 - 2014.12
Bachelor of Business Administration - Business Administration
2007.01 - 2009.01
ICT Certification - JAVA Programming SCJP 1.5
2009.01 - 2009.01
ICT Certification - ICDL, Comptia A+ And Comptia N+
2008.01 - 2008.12
Matric - Mathematics, Biology, Science, 3 Languages
2005.01 - 2005.12
Skills
Communication Skills
undefinedReferences
Raakshani Sing
Former Executive Manager
CHIETA
Raakshani@gmail.com
083 776 7676
Ashvir Isseri
Former Grants Manager
CHIETA
aisseri@chieta.org.za
082 041 7691
Bongani Ngwenyami
Former Team Leader - GTAC
bonganingwenyama@gmail.com
082 421 1433
Timeline
PROJECT MANAGER - NATIONAL TREASURY GTAC
2018.10 - Current
Mancosa - BBA, Business Administration
2018.07 - 2019.06
FACHS Business ,Training And Consulting - Certificate, Skills Development Facilitator
2017.07 - 2017.08
CTU Training Solutions - ICT Certificate, VB.Net 2010
2017.01 - 2017.01
Mancosa - Post Graduate Diploma , Project Management
2016.07 - 2017.06
University of Cape Town - Risk Management Certificate, Risk Management
2014.10 - 2014.12
GRANTS PRACTITIONER - CHIETA
2014.05 - 2018.10
GRANTS ADMINISTRATOR - CHIETA
2013.01 - 2014.04
SHAREPOINT AND SERVICE DESK ADMINISTRATOR - JD GROUP
2011.07 - 2012.10
SYSTEM DOCUMENTER - ACCZONE SYSTEMS
2010.03 - 2011.03
CIDA ICT Academy - ICT Certification, JAVA Programming SCJP 1.5
2009.01 - 2009.01
CIDA ICT Academy - ICT Certification, ICDL, Comptia A+ And Comptia N+
2008.01 - 2008.12
CIDA City Campus - Bachelor of Business Administration, Business Administration
2007.01 - 2009.01
Leshata Secondary School - Matric, Mathematics, Biology, Science, 3 Languages
2005.01 - 2005.12
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