Siphokazi Baninzi
Johannesburg
Summary
Detail-oriented professional with expertise in executive support, advanced scheduling, and time management mastery. Demonstrates exceptional skills in diplomatic communication, confidentiality assurance, and ethical integrity to ensure seamless operations. Proficient in advanced MS Office applications, event planning, travel arrangements, and professional networking to optimise organisational efficiency. Committed to delivering high-level administrative support while fostering a culture of discretion and professionalism.
Ambitious individual brings skills in file management and schedule coordination. Thrives in fast-paced environments with keen attention to detail and solid time management skills. Motivated to contribute high-value support to team projects.
Overview
17
17
years of professional experience
2001
2001
years of post-secondary education
Work history
Senior Administrative Officer
Department of Social Development (DSD)
05.2019 - 07.2025
- Manage all procurement via supply chain processes.
- Manage purified water contract.
- Manage payment for all invoices (utility bill and accommodation)
- Member of Bid Evaluation Committee for tender bids for security services and cleaning services for Social Development.
- Manage chief director’s diary.
- Maintain and manage filling system of the office of the Chief Director.
- Arrange and coordinate meetings.
- Manage and process subsistence claims (S&T) and cell phone claim.
- Keep track of incoming and outgoing submission and correspondences, draft submissions/ letters for the Chief Director.
- Proof read all documents / submissions submitted to the Chief Director.
- Coordinate Performance Management and Development System (PDMS) of the unit.
- Consolidate Operational Plan and Risk register for the unit.
- Supervise staff and work evenly.
- Manage staff leave according to operational requirements.
- Secretariat for the Building of the Office Campus project for the DSD.
- Loss Control Committee Secretariat
- Manage meeting and minutes
- Manage resolutions
- Ensure compliance with Public Financial Management Act (PFMA) and Treasury Regulations
- Draft outcome letters and submissions
Executive Assistant to the Chief of Staff
Department of Social Development (DSD)
04.2018 - 05.2019
- Manage Chiefs of Staff’s (CoS) diary.
- Maintain and manage filling system of the office of the Chief of Staff.
- Arrange and coordinate meetings.
- Manage and process subsistence claims (S&T).
- Plan and manage international travel.
- Keep track of incoming and outgoing submission and correspondences for the Chief of Staff.
- Manage stakeholder database.
- Assist in MINMEC meetings.
- Act as Minister’s Personal Assistant when the PA is on leave.
- Executive Committee (EXCO) and Management Committee (MANCO) Secretariat: Ensuring meetings are effectively organised and recorded/minuted.
- Liaising with the Chair to plan meetings
- Receiving agenda items from committee members
- Circulating agendas and reports
- Taking minutes
- Circulating approved minutes
- Checking that agreed actions/resolutions are carried out
- Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee
- Filing minutes and reports
- Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or organisations
- Keeping a diary of future activities
- Checking quorum (minimum number of members who should be present) is present at meetings
- Ensuring meetings are in person or online in line with governing document
- Communication and correspondence
- Responding to all committee correspondence
- Filing all committee correspondence received and copies of replies sent
- Keeping a record of any of the organisation’s publications (e.g. leaflets or newsletters)
- Reporting the activities of the department and future programmes to members
- Preparing a report of the department’s activities for the year, for the Annual General Meeting
Acting Personal Assistant
Department of Women
12.2018 - 03.2019
- Manage the Diary of the Acting Director-General (ADG) effectively and multi task efficiently.
- Manage travel and office logistics for the ADG.
- Taking minutes for ADG’S meetings.
- Monitor the budget procurement plan process for the Office of the ADG.
- Liaise with the relevant units within the department and other organizations nationally and internationally.
- Provide Administration support to the ADG’s Office.
- Assist with the preparation of monthly reports.
- Manage the correspondence database and document tracking system.
- Manage and track incoming and outgoing correspondences / submissions.
- Deal with confidential documents effectively.
Senior Secretary / Unit coordinator
Department of Women
12.2011 - 04.2018
- Assist and manage with administration within the unit.
- Manage chief director’s diary.
- Coordinate the operations of the unit within the Department.
- Draft letters and submissions to various units of the Department.
- Manage and maintain filling system of the unit.
- Manage and monitor budget of the unit.
- Arrange and coordinate meetings and take minutes.
- Manage and process subsistence claims (S&T).
- Keep track of incoming and outgoing submission and work of the Unit.
- Order stationary and manage petty cash.
- Coordinate logistics and administration for the Strategic Planning session of the department.
- Render administrative support to the Directors and assist with the co-ordination and the development of the departmental Quarterly reports, Strategic Plan, Annual Performance Plan, Annual Reports, development of departmental operational plans.
- Oversee the appointment of service providers for the printing Strategic Plan, Annual Performance Plan and Annual report with the assistant of SCM.
- Assist in drafting specifications for all procurement needs.
- Ensure that the unit complies with the prescribed deadlines i.e. from DPME and the framework for Strategic Plans and Annual Performance Plans from National Treasury.
- Assist the responsible Director to monitor and evaluate performance of programmes of the department against the planned performance indicators/ targets and validate portfolio of evidence submitted by programmes to the unit.
- Manage unit’s key deliverables and activities related unit.
- Assist in coordinating Management Performance Assessment Tool Improvement Plan (MPTA) improvement plan.
- Assist internal Audit with consolidation of the Audit Packs for Audit Committee Meetings.
Acting Personal Assistant
Department of Women
12.2013 - 12.2015
- Manage the Diary of the Deputy Director General (DDG) effectively and multi task efficiently.
- Manage travel and office logistics for the DDG.
- Taking minutes for the DDG’s meetings.
- Monitor and manage the budget and procurement plan for the Office of the DDG.
- Liaise with the relevant units within the department and other organizations.
- Provide administration support to the DDG’s Office.
- Assist with the consolidation of monthly reports.
- Manage a correspondence database and document tracking system.
- Manage and track incoming and outgoing correspondences / submissions.
- Ensure compliance with prescribed deadlines.
Intern / PA to Minister’s Advisor
Department of Sports and Recreation
02.2011 - 11.2011
- Manage advisors diary.
- Draft letters and submission.
- Maintain filling system of the office.
- Arrange and coordinate meetings.
- Manage and process subsistence claims (S&T).
- Keep track of incoming and outgoing submission and correspondences.
- Manage travel and office logistics for the advisor.
Administrator
Department of Sports and Recreation City of Cape Town
01.2009 - 10.2011
- Manage all assets in all facilities (stadiums).
- Manage asset reconciliation processes using SAP.
- Manage all projects using SAP.
Intern
Department of Sports and Recreation
12.2010 - 02.2011
- Manage confidential documents, incoming submission and outgoing.
- Draft correspondences and letters.
- Manage diary of the Director: Administration.
- Communicate with internal and external stakeholders.
- Manage and process Director’s S&Ts.
Education
Matric - Exemption
Simon Estes High School
National Diploma - Public Management
Cape Peninsula University of Technology
Skills
- Ethical integrity
- Confidentiality assurance
- Diplomatic communication
- Advanced ms office
- Advanced scheduling
- Time management mastery
- Event planning
- Executive support
- Scheduling expertise
- Professional networking
- Travel arrangements
Languages
English
IsiXhosa
Custom
- Ms. Neliswa Ndabankulu, Chief Director: Auxiliary Services, Department of Social Development, 082 059 6447
- Mrs. Val Mathobela, Chief Director: Strategic Management, Department of Women, 012 359 0270 / 072 756 2709
- Ms. Vuyiswa Mangcu, Director, Department of Social Development, 082 088 1713
- Dr. Clarence Tshitereke, Former Acting Director General, Department Women, 082 806 4056
Personal Information
- Citizenship: South African
- Date of birth: 09/30/85
- Marital status: Single
Timeline
Senior Administrative Officer
Department of Social Development (DSD)
05.2019 - 07.2025
Acting Personal Assistant
Department of Women
12.2018 - 03.2019
Executive Assistant to the Chief of Staff
Department of Social Development (DSD)
04.2018 - 05.2019
Acting Personal Assistant
Department of Women
12.2013 - 12.2015
Senior Secretary / Unit coordinator
Department of Women
12.2011 - 04.2018
Intern / PA to Minister’s Advisor
Department of Sports and Recreation
02.2011 - 11.2011
Intern
Department of Sports and Recreation
12.2010 - 02.2011
Administrator
Department of Sports and Recreation City of Cape Town
01.2009 - 10.2011
National Diploma - Public Management
Cape Peninsula University of Technology
Matric - Exemption
Simon Estes High School
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