Sipho Michael Sotomela
Pretoria
Summary
As a season administrator, I take responsibility for my weaknesses and strengths while maintaining a good level of work ethic, honesty and being resourceful. I have more than 11 years of experience in performing office support, project management and administration duties. I've spent the last the past 5 years helping the organization to make informed and evidence based decisions. During my current and previous jobs, I've taken a number of training courses and gained useful knowledge and skills that, combined with my personal traits, I believe helped me get to where I am today. I have extensive experience in Information Management, Projects Management, Planning, Monitoring, Evaluation and Reporting and Financial Management. Seasoned project coordinator with excellent problem-solving, team-leading, and project management skills as well as knowledge of public sector operations.
Overview
17
17
years of professional experience
Work History
Project Officer (Monitoring and Evaluation)
National Research Foundation
01.2018 - Current
- Administer and support the evaluation of mandated evaluation projects and ensure standardization and quality assurance
- Collate performance data (Portfolio of Evidence), verify the evidence as per the reported data and store the collected data
- Support (as the secretariat) the accreditation review of the National
- Liaise the co-ordination of information with all divisions to satisfy requirements of Annual Performance Plans (APP) and Quarterly reports
- Support and assist in the processing and compilation of the division's Annual Performance Plan (APP) and Annual Operational Plans (AOP)
- Analyse and produce quarterly reports on monitoring and evaluation findings
- Assist in the consolidation of all data into project reports
- Undertake projects evaluation aligned to organisational mandate and APP
- Report gaps to Monitoring and Evaluation Project coordinator in relation to project timelines and schedule and coordinate action plans to close performance gaps
- Serve as a system administrator for an online science centre registration portal, providing continuous communication with system user, science centres on any challenges encountered on the Online Platform.
- Participate in the development of data collection instruments for programmes and events
- Maintained all meeting records for the meetings, facilitated by the division and ensuring that minutes are captured and circulated and a filed according to the internal filling system
- Participate in monitoring and evaluation impact studies from data gathering, data interpretation, compilation and development of high-quality reports
- Design and lead the evaluation proposals, methodologies, data collection and data interpretation of projects
- Make recommendations of the evaluations at different levels for operational improvements purposes
- Enhance evaluation methodologies for data synthesis to support projects.
- Monitor expenditures in assigned projects and ensure that the budget is expended in line with procedures and policy of the, and report to the Manager.
- Monitor projects risks and make recommendations for corrective measures in line with the risk management plan.
- Identify and contribute to the compilation of tenders documents and proposals
- Participate and/or administer commercial contract management of external clients in line with the policy mandate of the organization and that of Public Finance Management Act (PFMA)
- Ensure that project objectives, tasks and activities are implemented within budget and agreed timeframes.
- Science Centres until status publication stage
- Support and administer the functionality and operations of the Peer Evaluation Committee and Accreditation Committee for the National Network of Science Centres, guided by the requisite operational framework
- Conduct the packaging and presentation of the Accreditation Committee secretariat results.
- Compile monthly, quarterly and annual projects report.
- Provide regular projects updates to both internal and external stakeholders involved in projects
- Provide expert advice to the Peer Evaluation Committee and Accreditation Committee
- Provide advice to Monitoring and Evaluation Project Coordinator on content and technical acceptability of reports submitted by the two committees
Administrative Assistant (Internship)
Department of Basic Education
03.2015 - 09.2017
- Receiving and capturing data (monitoring forms) from schools into a national database as provided by provinces
- Conduct monitoring and schools visit in provinces to evaluate the implementation of the National Framework on Schools Safety
- Provide administrative support in the development, coordination, implementation, monitoring and evaluation of policies, guideline and strategies relating to school safety
- Perform provincial reports analysis and compile a national report
- Liaise directly with provincial coordinators in terms of data and information to be submitted; Perform record keeping as per the units filing systems
- Liaise and cooperate with provincial departments, national departments, NGO’s, civic organization and other stakeholders
- Receive and analyse provincial Quarterly Reports on provincial programmes from nine provinces to assist in strategic planning and interventions
- Collect school-based training workshops Registers conducted by provincial master trainers for capturing on database
- Conduct monitoring of school safety programmes on the implementation of national framework in provinces at school level
- Liaising directly with internal and external clients (school safety provincial coordinators) in relation to submission of reports and information requested from provinces
- Serve as a secretariat for the directorates' inter departmental joint meeting, taking minutes, preparing attendance register and keeping records of the meeting
- Provide support in the development, coordination, implementation and monitoring of national policies, strategies and guideline and framework.
Data Capturer (Learnership)
South African Qualifications Authority (SAQA)
02.2009 - 02.2011
- Capturing data from source documents (Qualification and Unit standards) accurately into an online database
- Locate and correct data entry errors
- Ensuring documents meet required quality standards and performing specified manual checks on the data to ensure consistency and completeness
- Maintaining logs of activities and work completed as part of the Learnership programme Communicated effectively with various individuals (internal and external clients) from different departments sharing information regarding qualifications and unit standards on a daily basis
- Entrusted to operate main reception switchboard as a reliever during lunch and on absence of the receptionist
- Providing courteous and informed response to information requests; screening and transferring calls to relevant department were necessary
- Handled various administration tasks such as data entry, filing, and photocopying, data cleaning.
Education
Post Graduate Diploma - Knowledge and Information Management Systems (KISM)
Stellenbosch University
12.2022
Advance Certificate - Monitoring and Evaluation
Foundation for Professional Development
08.2020
Certificate - Academic Research
University of Pretoria
03.2020
Bachelor of Arts - Public Management and Governance
University of Johannesburg
12.2014
National Certificate - Datametrics NQF Level 5
University of South Africa
03.2011
Senior Certificate - undefined
Regolotswe High School
01.2005
Skills
Research Development
Monitoring and Evaluation
Critical and Analytical skills
Reporting, business writing and Presentation skills
Projects and Financial Management
Stakeholder Engagement
Contract Management
References
Gugu, Mtsweni, Project Coordinator, gugulethu.mtsweni@dpme.gov.za, 012 392 9393, 076151 1241, National Research Foundation
Awards
Member of South African Monitoring and Evaluation Association (SAMEA)
Timeline
Project Officer (Monitoring and Evaluation)
National Research Foundation
01.2018 - Current
Administrative Assistant (Internship)
Department of Basic Education
03.2015 - 09.2017
Data Capturer (Learnership)
South African Qualifications Authority (SAQA)
02.2009 - 02.2011
Advance Certificate - Monitoring and Evaluation
Foundation for Professional Development
Certificate - Academic Research
University of Pretoria
Bachelor of Arts - Public Management and Governance
University of Johannesburg
National Certificate - Datametrics NQF Level 5
University of South Africa
Senior Certificate - undefined
Regolotswe High School
Post Graduate Diploma - Knowledge and Information Management Systems (KISM)
Stellenbosch University