Sindiswa Nonjabulo Vilakazi
Administrator
Pietermaritzburg
Summary
I have Matric certificate obtained in 2013, I have completed National N Diploma in Management Assistant and Public Management N6 which will assist me to perform my duties at an expected level. I have relevant experience, I have a Code B drivers Licence, I am computer literacy, I have extensive knowledge and skills of Microsoft Office package such as MS Word, MS Excel, MS Access, PowerPoint, Outlook and Internet. I have basic understanding of legislations / act such as Basic Conditions of Employment Act, Employment Equity Act, Labour relations Act, Public Finance Management Act, Skills Development Act, Public Service Act and Public Regulations 2016. I am willing to work beyond call of Duty, I am reliable and honest when dealing with other people, I have good communication skills both written and verbal, I have good interpersonal skills, I have the ability to listen, pay attention and show respect, I am a fast learner and willing to work individual and as a team, I have good telephone etiquette. I am very organised in such a way that I keep records.
Overview
8
8
years of professional experience
3
3
Certifications
2
2
Languages
Work History
Intern
Department of Education
Pietermaritzburg
11.2022 - Current
- Sorted and organized files, spreadsheets, and reports.
- Interacted with customers by phone, email, or in-person to provide information.
- Analyzed problems and worked with teams to develop solutions.
- Completed research, compiled data, updated spreadsheets, and produced timely reports.
- Provide a secretarial or receptionist support service to the director, receive phone calls, perform advance typing work, operate and ensure that office equipment eg. photocopiers are in good working order and coordinate with and advice the director regarding angagement, record angagements and compile schedule of appointment for a director.
- Render administrative support, ensure the effective flow of information and documents to and from office of the Director, Ensure safekeeping of all documents in the office of the Director. Scrutinize routine submissions or report and make notes and recommendations to the director, Respond to enquires received from internal and external stake holders. Collect, analyse and collates information requested by the Director. Clarify notes and instructions on behalf of Director. Prioritize issues in the office of the Director. Ensure the travelling arrangements are well coordinated. Handle the procurement of standard items like stationery and refreshments. Upload submission on signing hub to obtain necessary signatures on behalf of the Director.
- Provide support to the Director regarding meetings, scrutinizes documents to determine actions and information documents required for the meeting. Collect and compile all necessary documents for the Director to inform her on the content. Record minutes or decisions and communicate them to the relevant role players, follow up on the progress made. Coordinate logistical arrangements for meetings when required.
- support the director with the administration of the directorate budget, Assist the director in determining funding requirement for purpose of MTEF submissions. Keep records of expenditure commitment, monitor expenditure and alert Director of possible over and under spending. Check BAS report (EBT) to ensure that expenditure is allocated correctly. Identify the need to move funds between items, consult with the director and compile memos for this purpose. Compare the MTEF allocation with the requested budget and inform director of the changes.
- Studies the relevant public service and departmental prescript / policies and ensure that the application is understood properly, Remain up to date with regard to prescript / policies and procedure applicable to her work, to ensure efficient and effective support to the director. Remain abreast with the procedure and processes that apply in the office of the director.
Accounting Clerk Intern
Department of Education
Pietermaritzburg
04.2022 - 10.2022
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Developed and maintained courteous and effective working relationships.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
- Receive loss control cases from Head office and District offices
- compile loss control register
- Analyse the annal financial statements riceived from Head Office, Howard and Pinetown District.
- Compile spreadsheet and file the annual financial statement
- Retrieve the annual financial requested and keep records
- receive payroll reports, analyse and conduct verification
- Raise and attend to all queries, keep evidence thereof
- Receive and check monthly payment vouchers for correctness and completeness
- Retrieve the payment vouchers requested and keep records
- compile statistical report for all financial documents received
- write and submit monthly report
Administration Clerk
Umgungundlovu TVET College
Pietermaritzburg
03.2020 - 12.2020
- Produced high-quality communications for internal and external use.
- Provide administration support (intake, filling, organising and maintaining records, data capturing, answer phone calls, photocopying of claims and attending queries ).
- Support students socially and academically , providing support to those students that are experiencing difficulty in learning for variety of reasons.
- Guiding students in choosing their career paths based on their choices and results and helping students with study skills and techniques ( Career Guidance)
- Registration of students, pring proof of registration, academics and invoices.
- Capture students in Coltech, linking of students according to lectures.
- Checking of prelims schedule.
Administration Clerk (In-service Training)
Grey's Hospital
Pietermaritzburg
11.2015 - 07.2017
- Type all required documents, Taking minutes of various meetings and updating stats.
- Record all telephonic messages eg. Leave, Sick Staff etc.
- Data capturing in and out Patient satisfaction survey.
- Do filling, faxing, photocopying, scanning of documents where required.
- Nursing management boardroom booking
- Keeping records of appointment, events, bookings in the diary, maintenance of staff records.
- Tracking correspondence sent out from the office to ensure deadlines are kept.
- Sorting and distributing nursing monthly payslips.
- Organising transport and assisting in clerical work for external transfer.
- Checking all stock is full eg. stationery
- Control visitors and redirect when necessary and customer care services
- Ensure that all equipment and furniture are not broken and follow up on missing items.
- Ensure all equipment it service is done and recorded.
Education
Public Management N6 - Business Studies
Umgungundlovu TVET College
Pietermaritzburg 04.2001 -
Public Management N5 - Business Studies
Umgungundlovu TVET College
Pietermaritzburg 04.2001 -
Public Management N4 - Business Studies
Umgungundlovu TVET College
Pietermaritzburg 04.2001 -
Management Assistant Diploma - Business Studies
Umgungundlovu TVET College
Pietermaritzburg 04.2001 -
Grade 12 - Science Student
Nomaswazi High School
Pietermaritzburg 04.2001 -
Skills
Telephone etiquette
Record Keeping
Interpersonal and written communication
Customer Communication
Paperwork and documentation
Document control
Information processing
Knowledgeable on Batho Pele Principles
Knowledgeable of Code of Conduct
Time management
Computer Literacy (MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook & Internet)
Team Work
Problem Solving
Good communication skills (verbal & written)
Public Finance Management Act
Basic Conditions of Employment Act
Labour relations Act
Skills development Act
Public service Act and Public regulation 2016
Certification
HIV & AIDS Counselling Certificate
References
Name Ms PP Nkabinde
Company Department of Education
Contact 033 348 6195 / 082 365 7563
Name Mr IK Naidu
Company Umgungundlovu TVET College
Contact 033 341 2215 / 067 803 4785
Name Ms S Arends
Company Grey's Hospital
Contact 033 897 3326 / 079 549 6705
Timeline
Intern
Department of Education
11.2022 - Current
Accounting Clerk Intern
Department of Education
04.2022 - 10.2022
Administration Clerk
Umgungundlovu TVET College
03.2020 - 12.2020
Administration Clerk (In-service Training)
Grey's Hospital
11.2015 - 07.2017
Public Management N6 - Business Studies
Umgungundlovu TVET College
04.2001 -
Public Management N5 - Business Studies
Umgungundlovu TVET College
04.2001 -
Public Management N4 - Business Studies
Umgungundlovu TVET College
04.2001 -
Management Assistant Diploma - Business Studies
Umgungundlovu TVET College
04.2001 -
Grade 12 - Science Student
Nomaswazi High School
04.2001 -