Sindiswa Zondi
Cape Town
Summary
Organized administrative professional with strong background in office management, coordinating schedules, and handling confidential information. Adept at supporting teams, ensuring smooth office operations, and adapting to changing needs. Proficient in Microsoft Office Suite, calendar management, and communication. Known for reliability, efficiency, and results-driven approach.
Overview
4
4
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work History
Administrative Office Assistant
HSRC
Pietermaritzburg, KwaZulu-Natal
07.2023 - 02.2025
- Operationalising HSRC procurement policies and procedures
- Serve as a clinic administrator, ensuring a warm atmosphere for daily participants and visitors
- Support research participants with all their concerns and assist with making smooth arrangements for their reimbursements, refreshments and transportation
- Take on assigned administrative and cleric duties in support of projects and project staff
- Demonstrating excellent multi-tasking abilities whilst undertaking numerous administrative tasks simultaneously.
- Monitor consumables and office resource supplies
- In coordination with project managers and unit heads, develop and implement procurement plan to ensure that necessary supplies and consumables are available for project activities
- Initiate, follow-up and complete procurement requests following prescribed supply chain procedures
- Contributing to a professional atmosphere by maintaining a clean, organized workspace and managing office supplies inventory.
- Provide support and guidance to the unit admin assistant, undertaking relief-duties as required from time to time
- Advance reconciliations, financial reporting and financial administration
- Provide local travel booking and support working on the HSRC Electronic Workflow system
Administrative Clerk
Lima Rural development foundation
Pietermaritzburg, KwaZulu-Natal
07.2022 - 06.2023
- Answer the telephone, distribute messages, and redirect calls to the appropriate personnel
- Record minutes of meetings and transcripts
- Maintain company files and records to ensure they remain updated
- Manage basic bookkeeping duties
- Prepare and mail bills, contracts, and invoices
- Track inventory of office supplies and inform the management about any shortages
- Schedule meetings and plan various department activities and calendars
- Assist administrative team in handling administrative operations
Administrative Intern
Lima Rural development foundation
07.2021 - 06.2022
- Handle day to day administrative task & activities
- Checking and uploading of documents in a timely manner
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Performing clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Preparing presentations for internal meetings on topics such as company goals, current projects, or industry trends
- Maintain polite and professional communication via phone, e-mail, and mail
- Drafting letters and memos to staff members and customers, as directed by supervisor
- Anticipate the needs of others in order to ensure their seamless and positive experience
Education
National Diploma in Business Administration
Durban University of Technology
Durban, KwaZulu-Natal 02.2018 - 12.2020
Senior Certificate - Grade 12
Langsyde
01.2016 - 12.2016
Skills
invoice processing
Ability to work under pressure without needing supervision
Account reconciliation
Scheduling
Filing and data archiving
Verbal communication
File organization
Professional communication
Documentation and recordkeeping
Research
Administrative support
Microsoft Office Suite
Certification
- Sage 50c Pastel Partner Intermediate, Sage University, 2022
- Introduction to Payroll Administration & Legislation Training, Sage University, 2022
- Module 3: SPP Pro, Sage University, 2022
References
- Ntokozo Mhlongo, Administrator, 033 324 5099
- Melissa Kalika, Manager, 074 492 5727
- Lucille Gobey, Administrator, 081 556 0818
Timeline
Administrative Office Assistant
HSRC
07.2023 - 02.2025
Administrative Clerk
Lima Rural development foundation
07.2022 - 06.2023
Administrative Intern
Lima Rural development foundation
07.2021 - 06.2022
National Diploma in Business Administration
Durban University of Technology
02.2018 - 12.2020
Senior Certificate - Grade 12
Langsyde
01.2016 - 12.2016
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