Slindy Mthimunye

• Advised senior leadership on personnel matters including hiring, training, and development.
• Organized events such as conferences, seminars, and board meetings.
• Assisted in developing budget proposals for departmental activities.
• Supported the Chief Executive Officer in overseeing daily operations of the business.
• Coordinated resources across multiple departments to achieve organizational goals.
• Reviewed contracts prior to signing by executive leadership.
• Acted as a liaison between upper-level management and staff members.
• Maintained records of confidential information related to executive decisions.
• Drafted policy briefs and memos for senior management review.
• Prepared meeting agendas, notes and briefing materials.
• Monitored assignment timelines to accomplish projects by established due dates.
• Established comprehensive performance goals for organizational, unit, and staff levels, resulting in increase in task prioritization and execution.
• Analyzed financials to prepare for meetings and board-related obligations.
• Responded to inquiries from legislators and support staff.
• Facilitated volunteer activities by reviewing background checks to verify eligibility.
• Briefed supervisor and staff on key issues and projects.
• CEO/Executive Team Support*: Provided high-quality support to the CEO/Executive Team, ensuring seamless day-to-day operations and strategic decision-making.
• Strategic Initiative Development*: Develop, implement, and track key strategic initiatives, aligning with organizational goals and objectives.
• Operational Efficiency
• Process Improvement*: Identify and implement process improvements, increasing operational efficiency and reducing costs.
• Project Management*:
• Successfully manage high-priority projects, ensuring timely completion, budget adherence, and stakeholder satisfaction.
• 
  
• Communication and Collaboration
• Stakeholder Engagement*: Foster strong relationships with key stakeholders, including employees, customers, investors, and partners.
• Cross-Functional Collaboration*: Facilitate collaboration between departments, ensuring alignment and effective communication.
• Talent Development and Management
• Talent Acquisition and Retention*: Support the development and implementation of talent acquisition and retention strategies, ensuring a high-performing and diverse team.
• Performance Management*: Partner with department leaders to develop and implement performance management processes, driving employee growth and accountability.
• Metrics and Monitoring
• Key Performance Indicator (KPI) Development*: Establish and track KPIs, ensuring alignment with organizational goals and objectives.
• Data-Driven Decision Making*: Provide data-driven insights and recommendations to inform strategic decision-making.
• Provided strategic support to the CEO/Executive Team, ensuring seamless day-to-day operations and strategic decision-making.
• - Developed and implemented key strategic initiatives, aligning with organizational goals and objectives.
• - Improved operational efficiency by identifying and implementing process improvements, increasing productivity by 25%.
• - Successfully managed high-priority projects, ensuring timely completion, budget adherence, and stakeholder satisfaction.
• - Fostered strong relationships with key stakeholders, including employees, customers, investors, and partners.
• - Facilitated collaboration between departments, ensuring alignment and effective communication.
• - Partnered with department leaders to develop and implement performance management processes, driving employee growth and accountability.
• - Established and tracked KPIs, ensuring alignment with organizational goals and objectives.
• Serve as a liaison between the CEO/Executive Team and other stakeholders
• Facilitate communication and collaboration across departments and teams
• Develop and maintain relationships with key external partners and stakeholders
• Oversee special projects and initiatives
• Identify and implement process improvements
• Develop and manage budgets and resource allocation
• Talent Management and Development
• Support the development and implementation of talent management strategies
• Collaborate with HR to develop and implement leadership development programs
• Coach and mentor junior staff members
• Governance and Compliance
• Ensure compliance with regulatory requirements and company policies
• Develop and implement governance frameworks and policies
• Collaborate with internal audit to identify and mitigate risks
• Crisis Management and Communications
• Develop and implement crisis management plans
• Collaborate with communications teams to develop and implement crisis communications strategies
• Serve as a spokesperson for the organization during crisis situations
• Board and Executive Support
• Provide support to the Board of Directors and Executive Team
• Develop and distribute Board and Executive meeting materials
• Collaborate with the CEO to develop and implement Board and Executive reporting
• Special Projects
• Lead special projects and initiatives as assigned by the CEO
• Collaborate with cross-functional teams to develop and implement project plans
• Develop and manage project budgets and resource allocation

Administrative Support

• Calendar Management*: Manage the CEO's/Executive Team's calendar, ensuring efficient use of time and minimizing conflicts.
• Correspondence and Communications*: Prepare and review correspondence, reports, and other documents on behalf of the CEO/Executive Team.
• Travel Arrangements*: Coordinate travel arrangements, including flights, hotels, and ground transportation.
• Expense Reporting*: Manage expense reports, ensuring accuracy and compliance with company policies.
• 5. Meeting Coordination*: Coordinate meetings, including scheduling, logistics, and materials preparation.
• 6. Information Management*: Maintain accurate and up-to-date records, files, and databases.
• Special Projects*: Provide administrative support for special projects, including research, data analysis, and reporting.
• Executive Team Support*: Provide administrative support to the Executive Team, including preparing meeting materials, taking minutes, and tracking action items.
• Board Support*: Provide administrative support for Board meetings, including preparing meeting materials, taking minutes, and tracking action items.
• Office Management*: Oversee the management of the office, including facilities, supplies, and equipment.
• Provided administrative support to the CEO/Executive Team, ensuring seamless day-to-day operations.
• Managed the CEO's/Executive Team's calendar, ensuring efficient use of time and minimizing conflicts.
• Prepared and reviewed correspondence, reports, and other documents on behalf of the CEO/Executive Team.
• - Coordinated travel arrangements, including flights, hotels, and ground transportation.
• - Managed expense reports, ensuring accuracy and compliance with company policies.
• - Coordinated meetings, including scheduling, logistics, and materials preparation.
• - Maintained accurate and up-to-date records, files, and databases.
• - Provided administrative support for special projects, including research, data analysis, and reporting.

• Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel
• Prepared board packs and upload on software ahead of meeting (Diligent Board)
• Delivered performance reviews, recommending additional training or advancements
• Reviewed client and staff feedback and made appropriate business adjustments to meet needs and address concerns
• Implemented project management techniques to overcome obstacles and increase team productivity
• Sourced vendors for special project needs and negotiated contracts
• Servicing other departments in the office
• Evaluated employee records and productivity and submitted evaluation reports
• Oversee work processes and perform quality control tasks to increase revenue and reduce production times
• Compare vendor prices and negotiate for optimal savings, ensure vendors meet terms of SLA's
• Prepared meeting rooms and materials and recorded important information
• Manage office operations while scheduling appointments for CEO/CFO and senior department managers
• Update reports, managed accounts and generated reports, reconcile petty cash, credit cards
• Develop standard operating procedures for all administrative employees
• Register new employees on system for payroll purposes
• Employment confirmations for all head office and mine based staff
• Coordinate special projects and manage schedules i.e, office moves, interior decor, office space planning and infrastructure
• Coach new hires on company processes while managing employees to achieve maximum production and orientate them on company policies
• Coordinate and align corporate and office schedules and disseminated important work information to employees
• Maintain physical and electronic filing on document control system
• Analyzed data related to administrative costs and spending trends to prepare budgets for each FY, and purchase in alignment with budget for each particular FY

• Maintain and protect any actions by safe keeping information strictly confidential particularly that pertaining to DMRE
• Screen content of incoming communication, by determining its relevance to CEO
• Gate-keeper/controller in office of CEO at same time updating CEO of issues taking place in work place
• Professionally represent CEO and welcoming visitors
• Ensuring Director /CEO is well prepared and on time for meetings and other important functions and scheduling them accordingly
• Minute taking and circulating to relevant role players
• Director and CEO to ensure they are available to attend important meetings
• Preparing board packs
• Plan and arrange internal and external meetings, workshops and functions, incl
• Catering
• Attending meetings with and on behalf of directors with their guidance
• Controlling access to office of CEO
• First point of contact to MD, CFO and CEO
• Screening calls and emails, meet and greet visitors
• Manage petty cash, credit cards and petrol cards
• Manage fleet, vehicle license, insurance and tracker
• Support other teams with various administrative tasks
• Travel arrangements
• Supervising general office staff
• Updating staff menu and ordering food for 50 +employees
• Purchasing of daily office supplies and consumables, raising purchase orders and receiving goods into ERP system
• Liaise with suppliers regarding orders and deliveries/collections
• Assist Operations manager with administrative duties daily
• Services printers and copy machines
• Ordering and control distribution of stationery
• Organizing year-end Functions and team building outings
• HR Support -recruitment (interviews, appointments and dismissals, skills development and training)
• Disciplinary hearings, grievances and CCMA matters, Union, Collective bargaining
• Drafting of employment contracts, employment requisitions and appointment/dismissal letters
• Control filling and safekeeping of confidential documents and statutory documents
• SHE Rep -Conduct health and safety audits, identify potential hazards risks and dangers in workplace, investigate incidents, make recommendations regarding health and safety, conduct inspections, attend health and safety meetings, implement changes for better and safe work environment
• First aid officer -Responsible for monitoring and maintain first aid facilities in office, administering first aid, attending to emergencies promote WHS
• ISO Audits for Procurement department- Ensuring purchasing procedure is compiled with, purchase requests are filed systematically according to standards and regulations
• Formulate and Maintaining relationships with suppliers, adhering to buying standards and clear knowledge of products such as raw materials and chemicals
• Transcribed meeting minutes to support sales, business development and senior management teams
• Facilitated training and onboarding for incoming office staff