Sikholiwe Mxahtule
Chief Clerk In Recruitment, Selection & Contract Administrator
George,WC
Summary
Dynamic professional with extensive experience at Garden Route District Municipality, excelling in organizational leadership and document management. Proven track record in enhancing efficiency through streamlined processes and effective team collaboration. Skilled in database management and adept at fostering a positive work environment, ensuring accuracy and professionalism in all tasks.
Knowledgeable Assistant Director with background in managing administrative tasks and streamlining office operations. Proven ability to enhance workflow efficiency and maintain accurate records. Demonstrated expertise in coordinating team efforts and providing exceptional support to senior management.
Professional administrative professional with proven track record in office management and organizational efficiency. Skilled in streamlining operations, managing records, and improving workflow processes. Strong focus on team collaboration and achieving results, consistently adapting to changing needs. Known for reliability, problem-solving abilities, and effective communication.
Overview
7
7
years of professional experience
Work History
Chief Clerk
Garden Route District Municipality
11.2022 - Current
- Increased efficiency by streamlining office processes and implementing new organizational systems.
- Scheduled meetings effectively across multiple time zones and locations.
- Reduced errors in documentation by implementing a thorough review process for all outgoing materials.
- Managed a team of clerks, providing training, mentorship, and performance evaluations to support their professional development.
- Assisted executive-level staff members in preparing reports and presentations, ensuring accuracy and professionalism at all times.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Supported recruitment efforts by screening resumes, assigning tasks, and scheduling interviews alongside HR personnel.
- Collaborated with other department heads to address organizational challenges and develop solutions.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Developed effective filing systems, reducing time spent searching for documents and increasing overall efficiency in the office environment.
Principal Clerk: Recruitment, Selection and Contra
Garden Route District Municipality
12.2021 - 10.2022
- Coordinate the Recruitment & Selection and Employee Contract Management Processes for the Municipality.
- Coordinate a competent and professional Recruitment & Selection and Contract Management Process.
- Facilitate administration procedures / process to support Recruitment & Selection.
- Administration of electronical system:
- Requisition to place advertisement (HR computerised process)
- Coordinating the Administration and processing of all Employee Contract appointments
- Verify information on Electronic Employee Contract Management System
- Facilitate the implementation and monitoring of the Annual Salary adjustments for Contract Employees.
- Verify the accuracy of letters for Employee Contract terminations on the electronic system
- Monitoring the acting approval and ensure that is uploaded timeously on the electronic system.
- Facilitate the E-recruitment system’s processes.
- Coordinate the additional duties approvals and the implementation thereof.
- Coordinate Competent and Professional Recruitment & Selection Service
- Prepare a memorandum/ request to the Municipal Manager for approval to appoint a panel for shortlisting and interviews
- Liaise with the Head of Department / Representative and unions with regard to a date for the short listing
- Arrange the date, venue and time of the short-listing meeting
- Invite panel members to the shortlisting via meeting requests: Compile relevant documents for the short listing: Agenda, Longlist of applicants, EE Targets (as provided by EE Manager), Advertisement of position, Declaration if confidentiality
- Navigate electronic longlist: Sorting/ Filtering longlist based on minimum requirements, Screening of applicants, provide actual/manual application/ supporting documents on request of panel members
- Minute taking of the shortlisting proceedings as per required template; Confirm short listed candidates with panel members, Request Interview date, confirm interviews and/ or practical (weighting thereof), Ensure minutes and attendance are signed off by panel members
Data Capturer
Garden Route District Municipality
08.2018 - 10.2021
- Excelled in working independently as well as collaborating with teams, utilizing strong multitasking skills to manage competing priorities.
- Maintained strict confidentiality while handling sensitive client information and records.
- Corrected data entry errors to prevent duplication or data degradation.
- Verified accuracy and validity of data entered in databases
- Entered applicant information into databases quickly and with minimal errors.
- Scanned documents and saved in database to keep records of essential organizational information.
Education
B Tech of HRM (Completed in 2025) - B Tech in Human Resources Management
Regent Business Schools
Cape Town, South Africa (Distance Learning) 04.2001 -
Diploma in HRM (Completed)
Walter Sisulu University
Komani, South Africa 09-2010
Skills
Organizational leadership
Timeline
Chief Clerk
Garden Route District Municipality
11.2022 - Current
Principal Clerk: Recruitment, Selection and Contra
Garden Route District Municipality
12.2021 - 10.2022
Data Capturer
Garden Route District Municipality
08.2018 - 10.2021
B Tech of HRM (Completed in 2025) - B Tech in Human Resources Management
Regent Business Schools
04.2001 -
Diploma in HRM (Completed)
Walter Sisulu University