Sifiso Hamilton Dlamini
Deputy Director: Supply Chain Management
Johannesburg,GP
Summary
I have a positive approach, a willing personality and I am always eager to assist in any way possible. I am keen enthusiastic learner and a goal driven individual who can adopt easily and work with people. Conclusively I find myself to be a loyal, honest and reliable individual notwithstanding procrastination and always believe in efficiency and punctuality. I consider myself to an individual who is willing to learn and eager to help others to learn. I, Sifiso Hamilton Dlamini certify that all information stated in this resume is true and complete to the best of my knowledge.
Overview
27
27
years of professional experience
Work History
Data Typist and Batch Controller
- Capturing data on the METANET SYSTEM on the following form codes: 1080; 1082; 1083; 1084; 1104; 1106; 1400; 1450; 1056; 1098/1298; 1365 & 1375.
- Processing of payments for regional office and sub-offices.
- Processing of subsistence and transport advances and claims (S&T).
- Checking validation reports 0004; 0007 & 0010.
- Re-submission of batches and update the batch registers for regional office as well as for sub-offices.
- Controlling data control sheet.
- Handling of queries from supplier’s and sub-offices in relation to batches that have been rejected and or accepted.
- Checking batches by utilizing of FMSII.
- Ordering of stationery and equipment maintenance.
- Training of newly appointed officials in our office.
Cashier (Senior Accounting Clerk)
- Responsible for strong room keys.
- Responsible for safe keys, salary advices, salary cheques and normal warrant voucher cheques.
- Responsible for safe keeping of stamps.
- Sorting of salary advices and salary cheques after receiving it from head office.
- Writing out hand written warrant vouchers on request particular for salary payments, supplier’s which were not registered.
- Monthly re-imbursement of petty cash float.
- Completion of allocations on receipts.
- Handling of monthly evaluation reports i.e. report 0004 & 0010.
- Compiling of monthly reports 0014 and checking of the vouchers and claims to ensure that all payments are made in accordance with relevant prescripts.
- Issuing of hand written warrant voucher and irp5 with z53.
- Issuing of receipts for cash receivables.
- Responsible for surcharge (js80).
- Handling of claims payable: not via PMG.
- Updating of batch register for regional office with relevant reports.
- Checking of yellow control cards with cheque counterfoils and electric funds transfer (EFT) register.
- Daily banking of state monies.
- Handling of queries telephonically and written from head office and sub-offices.
- Handling of queries from internal and external auditors on behalf of my supervisor.
- Working closely with salary section during the 15th and 30th of each month, by utilizing persal.
- Cancelling and re-issuing of hand written warrant voucher.
- Preparing of monthly statistical reports.
- Keeping notes of incidents for evaluation period.
- Ad hoc assignments and any other tasks that may be delegated from time to time.
Deputy Director: Supply Chain Management
Gauteng Department of Cooperative Governance and Traditional Affairs, CoGTA
11.2008 - Current
- Ensure that the procurement of goods and services within the department are accordance with procurement policies, procedures i.e. Constitution Section 217, PFMA, PPPFA, Treasury Regulations, Departmental Supply Chain Management, BBBEEA and Supply Chain Management Guidelines to Accounting Officers.
- Develop and implement an SCM Strategy in line with Annual Performance Plan and Operational Plan of the department.
- Compile monthly, quarterly and annual procurement report i.e. Accrual and Commitments Reports.
- Ensure that the department produces Annual Procurement and Demand Plan each financial year.
- Oversee the establishment, utilization and effect management of departmental supplier database.
- Manage the validity of SAP transactions in the system and request SAP reports.
- Analysing of monthly expenditure report based on past spend patterns and future requirements.
- Advise and engage management on new policies in respect of procurement matters i.e. bidding process, practice notes and continuous improvement tender administration.
- Responsible for contract management administration and gathering performance information.
- Provide leadership and guidance to team/sub-ordinate and conduct performance contract appraisals and further monitor staff growth and development within the unit.
- Constantly strive to improve SCM and Asset Management function within the department by proposing, implementing and reengineering SCM and Asset Management processes and policies.
- Establish and host quarterly procurement forums between GDF, service providers, department and end-user in relation to all procurement matters.
- Manage and enhance the performance of Supply Chain management unit and Asset Management, including the implementation of Auditor-General, GAS, and Risk Management recommendations.
- Attend to all Internal and External queries regarding Supply Chain management and Assets Management in the department.
- Expedite, analyse and process all procurement transactions prior each financial year-end.
- Responsible and oversee all tendering process from Bid Specification Committee (BSC), Bid Evaluation Committee (BEC) and Bid Adjudication Committee functions and activities within the department.
- Serves as permanent member of Bid Evaluation Committee.
- Ensure that agenda and all minutes are circulated timeously and are recorded accordingly.
- Effectively engaging all directorates in department regarding the status of their submissions to respective bid committees i.e. BSC, BEC and BAC.
- Preparing of letter of awards for appointed service provider according to Bid Adjudication Committee outcome and final approval by the Accounting Officer.
- Promote buy-in from internal and external stakeholders in the Department with regards to the asset management function.
- Ensure officials within the asset management unit function are sufficiently trained on asset management systems, processes, procedures and policies.
- Ensure officials within the department understand asset management requirements and the application thereof in their respective directorates.
- Ensure effective management of assets within the Department according to the Asset Management Strategy and requirements of the PFMA.
- Organise multiple and complex tasks and any other functions as given from time to time by the supervisor.
Assistant Director: Finance and Procurement, Level 10
GAUTENG PROVINCIAL GOVERNMENT
09.2005 - 10.2008
- Oversee of functions at finance, revenue, supply chain management, assets management and laundry section.
- Authorize placement of official orders after obtaining authority from budget committee.
- Analyse financial performance to provide constructive recommendations to management on areas of improvements.
- Monitoring and analysing of hospital budget.
- Preparing and motivating for annual budget inputs {MTEF}.
- Compiling and verifying of in-year monitoring report on monthly basis.
- Prepare and motivate for annual budget adjustment.
- Compiling of monthly expenditure reports versus budget, revenue reports, projections and thereon report to management.
- Checking and verifying of Annexure “F”.
- Advice programme managers on financial implications of policy related to budget spending and procurement cycle/processes.
- Give advice and guidelines to the sections attached to the institution with interpretation of financial prescripts.
- Ensure that suspense accounts are cleared on monthly basis.
- Ensure that payments of finance are within the framework of treasury regulations, financial and procurement delegations.
- Ensure correct allocation usage (Standard Chart of Account) of expenditure through checking of reports and payments.
- Ensure that all expenditure is subjected to prior approval and to identify savings and potential overspending timeously.
- Manage and monitor administrative process on demand, acquisition, logistics and disposal management.
- Ensure that accurate assets register (BAUD) is maintained.
- Ensure control and movement and disposal of assets is carried out according to regulations and assets management guidelines.
- Ensure that proper inventory procedure and systems are developed.
- Give guidance and training to procurement and assets management personnel.
- Ensuring that procurement of goods and services is in accordance with relevant procurement delegations, directives and supply chain guidelines.
- Supervise, control and discipline sub-ordinates.
- Any other duties that may be laid down from time to time by those in authority.
- Achievements in the present post: Promotion.
State Accountant / Financial Controller
GAUTENG PROVINCIAL GOVERNMENT
03.2003 - 08.2005
- Preparing and motivating of budget inputs MTEF.
- Prepare IN-YEAR MONITORING REPORT (IYM) on monthly basis.
- Compiling of monthly expenditure reports, revenue reports, projections and report thereon to management.
- Preparing of monthly, quarterly and annual reports on the expenditure trends.
- Advice programme managers on financial implications on policy related to provincial budgets.
- Give advices and guidelines to the sections attached to the institution with the interpretation of financial prescripts.
- Compiling and monitoring of journals for corrections of allocations.
- Capturing of approved budgets on BAS.
- Clearing of suspense accounts to enable timeous monthly and yearly closure.
- Warrant voucher cancelled and re-issue for suppliers.
- Ensure correct allocations of expenditure through checking of reports and payments.
- Ensure that payments finance is within the provision of the treasury and financial delegations.
- Monitoring day-to-day expenditure records according to source documents.
- Authorize payments and journals of the financial system (bas).
- Ensure that all expenditure is subjected to prior approval and to identify savings and potential overspending timeously.
- Ensure adherence and compliance to all statutory provisions (PFMA, TREASURY REGULATIONS, and FINANCIAL INSTRUCTIONS AND DEPARTMENTAL CODES).
- Provide person-to-person training on BAS and financial management related policies and matters within the institute.
- Presenting budget bidding during Budget Interrogation on behalf of institute to the HoD and other relevant stakeholders involved in the budget process of the department.
- Serving in relevant committees within the institute.
- Verify of payment advice, travel and subsistence claims and advances.
- Monitor all activities in the office the main cashier and conduct spot check on regular basis.
- Monitor request and the issue of petty cash.
- Supervise, control and discipline sub-ordinates.
- Any other duties that may be laid down from time to time by those in authority.
- Achievements at the previous post: Transfer and translation.
Chief Accounting Clerk: Internal Control
Department Of Justice and Constitutional
01.2002 - 02.2003
- Manage and control the clearing of the following suspense accounts
- Receipts suspense Account.
- Parmed and Medplus for Judge’s Medical Scheme.
- Warrant voucher cancelled, re-issue control account.
- Deposit account & PAYE as you earn (PAYE) control account.
- Subsistence and transport control account.
- Authorizing of error history (form 1011) within seven days.
- Receipts adjustment (form code 1083).
- Corrections of incorrect allocations with a journal adjustment.
- Journal suspense control account.
- Maintain batch register for all payments made by the regional office.
- Checking of control cards against supporting documents vouchers and cheque counterfoils.
- Checking and control S & T surcharge ledger.
- Checking FMS document against report 004; 007 & 0010.
- Checking of financial reports (report 0014) for all sub-offices with specific reference to 1080; 1082; 1084; 1106; 1104; 1450 and checking of all supporting documents attached to the report, write queries.
- Handling of internal and external queries.
- Train officials (telephonically or person-to-person) in respect of vote and trust account within the region as well as the regional office.
- Handling of correspondence and telephonic queries regarding voted budget and trust account.
- Request and print monthly budget and expenditure reports and distribute to the relevant sub-offices.
- Give assistance to officials attached to justice offices with the interpretation of financial prescripts.
- Manage data capturing section and control incoming and outgoing data control sheet against the register.
- Authorise payments on LOGIS system.
- Monthly reconciliation of trust account.
- Ad hoc assignments and other tasks delegated from time to time.
- Supervise the work for sub-ordinates.
- Achievements at previous position: Promotion and transfer.
Senior Accounting Clerk (Internal Control)
Department of Justice (Regional Office)
11.1998 - 12.2001
- Clearing of suspense accounts.
- Receipts suspense account for sub-offices.
- PAYE as you earn (PAYE)
- Third allowances: for state attorneys.
- Authorisation of error history report.
- Receipts adjustments.
- Corrections of incorrect allocation with journal adjustments.
- Journal suspense account.
- Monthly reconciliation of trust account for sub-offices.
- Ordering of stationery.
- Prepare monthly statistical reports.
- Ad hoc assignment and other tasks delegated from time to time.
Education
National Diploma - Administrative Management Finance
University of South Africa: UNISA
Secretarial / Bookkeeping - Office Practice, Bookkeeping Level I, Business Communication, Culture and Life Skills, Typing
Keyboards College
01-1998
Matric - Zulu, English, Afrikaans, Economics, Business Economics, Accounting
Embizeni High School
01-1997
Skills
Good interpersonal skills and good listener
Strategic & conflict management skills
Initiative and creative thinking
Administrative record keeping skills
Leadership and financial management skills
Good co-ordination and organizational skills
Confident and assertive
Approachable and articulate
Ability to draw staff together to work as cohesive unit
Ability to interpret financial and non-financial prescripts
Ability to work as part of a team
Good ethical conduct
Presentation skills and excellent sound communication
Ability to communicate at all levels
Communication (written, verbal and liaison) skills
Ability to work under pressure and independently
Fast leaner
Believe in proper planning and time management
Analysis skills
Financial Management System (FMS I & II)
BASIC ACCOUNT SYSTEM (BAS)
SAP VERSION R3 (PROCURE TO PAY SYSTEM)
PERSAL SYTEM
BAUD SYSTEM (ASSET MANAGEMENT SYSTEM)
Interests
Watching television and listening to music and reading magazine(s)
Statutory provisions framework
- Sound knowledge and familiar with the statutory provisions mentioned below:
- Public Finance Management Act, 1999 (Act No: 1 of 1999)
- Public Finance Management Act, 1999 Treasury Regulations
- Division Of Revenue Act, 2003 (Act No: 7 of 2003)
- Supply Chain Management Guidelines For Accounting Officer’s
- Preferential Procurement Policy Framework, 2000 (Act No: 5 of 2000)
- Preferential Procurement Policy Framework Regulations (Act No: 5 of 2000)
- Broad Base Black Economic Empowerment, 2003 (Act No: 53 of 2003)
- Departmental Financial And Procurement Delegations (Circular No: 34 of 2006)
- Promotion Of Access To Information Act, 2000 (Act No: 2 of 2000)
- Basis Conditions Of Employment Act. 1997 (Act No: 75 Of 1997)
- Labour Relations Act, 1995 (Act No: 66 Of 1995)
- Employment Equity Act, 1998 (Act No: 55 Of 1998)
- Public Services Act, 1994 (Act No: 103 Of 1994)
- Public Services Regulations As Amended
- Skills Development Act, 1998 (Act No: 97 Of 1998)
- The White Paper On Transformation Public Services Delivery (Batho Pele) Government Gazette No 18340
Timeline
Deputy Director: Supply Chain Management
Gauteng Department of Cooperative Governance and Traditional Affairs, CoGTA
11.2008 - Current
Assistant Director: Finance and Procurement, Level 10
GAUTENG PROVINCIAL GOVERNMENT
09.2005 - 10.2008
State Accountant / Financial Controller
GAUTENG PROVINCIAL GOVERNMENT
03.2003 - 08.2005
Chief Accounting Clerk: Internal Control
Department Of Justice and Constitutional
01.2002 - 02.2003
Senior Accounting Clerk (Internal Control)
Department of Justice (Regional Office)
11.1998 - 12.2001
Data Typist and Batch Controller
Cashier (Senior Accounting Clerk)
Secretarial / Bookkeeping - Office Practice, Bookkeeping Level I, Business Communication, Culture and Life Skills, Typing
Keyboards College
Matric - Zulu, English, Afrikaans, Economics, Business Economics, Accounting
Embizeni High School
National Diploma - Administrative Management Finance
University of South Africa: UNISA