Summary
Overview
Work History
Education
Skills
Personal Information
Education
Ee Aa Status
Drivers Licence
References
Yoga, Hiking
Timeline
Hi, I’m

Sibongile Vilakazi

Specialist: Contract Management
Johannesburg,GP
Sibongile Vilakazi

Summary

To secure a challenging role where my diverse range of skills and knowledge can be fully utilised in enhancing stakeholder value.

Insightful and experienced Procurement Professional with more than 14 years’ experience in different sectors (Development Banking, Aviation and Information and Communications Technology (ICT). Strong acumen in negotiations and in building lasting relationship with customers/suppliers. I consider myself as a modern-day enlightened professional with excellent operations understanding within Procurement discipline irrespective of the sector or product offering. I have obtained extensive experience within the period that I have been in the corporate world. I am a focused, go getter, determined and hard working more than anything I am goal orientated. I want to see good results in everything that I do be it personal or professional. To integrate the academic knowledge I have accumulated, I have been afforded an opportunity to expedite it in a work environment and I have proved my abilities in complex environments and projects. I contribute positively to the team and can only work individually within timelines.

Forward-thinking Operations Specialist bringing [Number] years of expertise in [Area of expertise] for [Industry] sector businesses. Cultivates rapport with individuals to optimize project goals and output, resolve complex problems and deliver innovative improvement strategies. Proficient in [Software] and [Software].

Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.

Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.

Skilled [Type] Specialist focused on maximizing [Description] success through effective use of [Skill], [Skill] and [Skill] abilities. Top-notch communicator with excellent time management, administrative and customer service skills.

Resourceful Specialist offering expertise in problem-solving, data analysis and customer service. Adept at quickly learning new technologies and processes for driving success. Proven track record of successfully managing multiple projects and developing innovative solutions.

Skilled specialist with proven track record in delivering impactful results. Adept at team collaboration and flexible in adapting to changing needs. Expertise in [specific skills relevant to field], consistently driving successful outcomes. Known for reliability and strong focus on achieving objectives.

Overview

21
years of professional experience

Work History

Business Connexion (Pty) Ltd

Specialist: Contracting • BCX Risk and Compliance
10.2019 - Current

Job overview

  • Providing primarily contract management, legal and administrative support to the Business
  • Validate and attend to customer contract request
  • Facilitate contract negotiations, signoffs, compile and release for signatures
  • Maintain and update standard customer contract templates
  • Collating contracts and generating reports to meet audit, risk and compliance requests
  • Regularly collating and updating contract information to ensure the accuracy of the data on the contract repository
  • Conduct customer contract reviews and provide information to internal customers
  • Resolve contracts related issues and provide advice
  • Manage and maintain the Contract Management System (ECM)
  • Upload new customer contracts and maintain the existing customer contract information in Enterprise Contract Management System (ECM)
  • Facilitate Addendums, Master Services Agreement, Service Schedules, and Order Forms, get sign off and finally execute for signatures

South African Express

Manager: Contracts Management
07.2016 - 09.2019

Job overview

  • Contracts (various: including formal, short term, and long-terms contracts)—Drafting, Evaluation, Negotiation and Execution in collaboration with business units.
  • Non-Disclosure Agreements, Sales / Purchasing Agreements, Sub-contracts, Consulting Agreements, Licensing Agreements, Master Agreements, review of customer proposed terms and conditions.
  • Liaise with Legal, Risk and Compliance unit to ensure that all contracts are legally sound.
  • Serve as the point of contact for customers on contractual matters.
  • Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
  • As needed, provide guidance on contract matters to project managers or other operational staff, including training to new project managers and other employees in contracting practices and procedures.
  • Develop procedures and processes on contracts initiation, management and closeout.
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support.
  • Develop checklists and tools that will assist in tracking compliance with the standard terms and conditions of contracts.
  • Monitor compliance by company employees with established procedures.
  • Monitor transaction compliance (milestones, deliverables, invoicing etc.).
  • Liaise and collaborate with all business units to address contracts compliance implementation.
  • Developed contract management matrix and a dashboard.
  • Issue monthly compliance reports to business units, EXCO, and its committees.
  • Reason for Leaving: Company Restructuring

Standard Bank

Sourcing Specialist
10.2015 - 12.2015

Job overview

  • Based on business need and when new needs arise, search for potential suppliers within preferred supplier lists and identify additional suppliers if not on preferred supplier lists through market analysis.
  • Facilitate clarification of technical questions between internal stakeholders and suppliers where required.
  • For selected tactical sourcing, follow-up on technical evaluations with internal stakeholders to ensure timeliness of RFX process.
  • Execute negotiation and supplier selection and determine commercial terms and conditions.
  • Where routed from the customer care helpdesk, responsible for resolving claims and issues within the parameters defined for first contact resolution.
  • Facilitate and manage queries and issues relating to the execution of tactical sourcing.
  • Ensure that cost reduction targets are exceeded within commodities responsible for.
  • Ensure adherence to proper policies and procedures of Standard Bank Group.
  • Receive new requests from Business Units and validate compliance.
  • Interact with BUS and Legal for processing of requests.
  • Expedite new requests and change notes on CRM.
  • Load new requests and change notes on Echo sign.
  • Reason for Leaving: Contract Ended on 30 November 2015

KENA Media (Pty) Ltd

Supply Chain Manager
05.2015 - 07.2015

Job overview

  • Responding to Tenders
  • Responding to external procurement queries
  • Attend tender briefing sessions and site visits
  • Compilation of Procurement submission report
  • Source goods and services
  • Vendor Management
  • Contracts Administration
  • Project Management
  • Effective facilitation and administration of contract management process
  • Ensure compliance with procurement policy and procedures
  • Ensure effective relationship management (internal clients and external suppliers)
  • Negotiate service contracts to achieve savings and other commercials targets
  • Play an active role in generating and implementation of innovative ideas to improve efficiencies in the Procurement Department
  • Reason for Leaving: Retrenched due to Company Restructuring

Industrial Development Corporation

Contracts Administrator
11.2011 - 04.2015

Job overview

  • Contract Drafting / SLA in line with the National Treasury Regulations and PFMA
  • Convene Kick off meetings
  • Contract Sign off
  • Request for extensions
  • Request for variations
  • Price Escalations
  • Reports to Procurement Committee
  • Electronic Document Filing
  • Vendor Management/Administration
  • Engagement with Legal, SBU and service provider
  • Constant Contract monitoring/Contracts Database
  • Send out Notifications for contract’s expiry
  • Compile Monthly reports on Progress
  • Monitor Contract Spend and scope of work compliance
  • Improved BEE Spend on Discretionary spend
  • Contract Termination
  • Contract Close-out
  • Negotiation strategies to achieve cost savings and return on investment
  • Review/Assessment of service level agreements
  • Balance score card for performance management
  • Creation and Update of Purchase Orders, Framework Orders and Database/Vendor Management on SAP
  • Monitor supplier development plans for supplier growth and improved service delivery
  • Play an active role in generating and implementation of innovative ideas to improve efficiencies in the Procurement Department
  • Reason for Leaving: Career Growth and New Challenge

Industrial Development Corporation

Governance & Compliance Administrator
04.2011 - 10.2011

Job overview

  • Coordinate input from relevant sections within procurement for the Monthly Cost Savings report
  • Provide administrative assistance during compliance audit checks and prepare input for management reports
  • Maintain updated records of all regulatory compliance documents (i.e., TCC, BEE certificates) as they pertain to the procurement function
  • Facilitate interim administrative audits on all procurement transaction files
  • Assist with the logistical support and administration of annual procurement awareness sessions and roadshows
  • Coordination of input from relevant sections within procurement for the Compliance Monitoring, BEE spent and Cost savings report
  • Provide SAP system support to all SAP users as it pertains to the MM modules
  • Presentations for Induction Sessions
  • Reason for Leaving: Moved within the Department

Industrial Development Corporation

Secretary/Administrator
08.2008 - 03.2011

Job overview

  • Filing, managing the diaries, Acknowledges and Type correspondences, Draft standard Letters, Take minutes
  • Typing, Organize Event and take care of all the logistics, Co-ordinate trainings & travel arrangements to monitor the process
  • Attend visitors, Answer Telephone, Make and confirm appointments for the Managers
  • Procure office stationery and equipment
  • Compiling presentations, make payments through SAP
  • Make travel requests and claims through SAP, Make Bookings
  • Communicate with stakeholders and service providers to ensure that projects planned take place
  • Plan for disciplinary hearings and update disciplinary schedules, ensure Service Level Agreements have been signed and agreed to by parties before training commencement
  • Reason for Leaving: Promotion

Gauteng Department of Education

Chief Admin Clerk
07.2007 - 07.2008

Job overview

  • Filing, managing the diary, acknowledges and type sub-directorate correspondence
  • Draft standard letters
  • Compile weekly and quarterly reports
  • Take minutes, typing, organize event like Advocacy Planning sessions and office functions, attend to stakeholders
  • Answer telephone
  • Assemble Memo’s; communicate with Sub-Directorate staff on submissions and deadlines
  • Make and confirm appointments for the Manager
  • Reason for Leaving: Career Growth

Gauteng Department of Education

Senior Admin Clerk
01.2005 - 06.2007

Job overview

  • Procure office stationery and equipment, compiling presentations
  • Filing and updating personnel files, managing the Principal’s diary, acknowledge and manage school correspondence
  • Draft standard letters
  • Prepare reports/certificates
  • Take minutes in meeting
  • Attend to visitors and parents
  • Procure office stationery and furniture
  • Type all office correspondence
  • Record received school material and stock taking
  • Reason for Leaving: Career Growth

Education

Umlazi Commercial High School

Matric from Zulu, English, Afrikaans, Economics, Accounting
11.1997

University Overview

University of Johannesburg

Postgraduate Diploma from Law Interpretation & Theory, Interpretation of Contracts, Drafting of Contracts, English Drafting Skills
10.2019

University Overview

University of South Africa

Bachelor of Technology Degree from Marketing Management III, Management Economics III, Financial Accounting Aspects, Product & Purchasing Man II, Human Resources II, Management Practice IV, Financial Management IV, Labour Relations and Law II, Management Information Systems II, Cost Accounting & Control Management
05.2015

University Overview

University of South Africa

Program from Public Financial Management, Public Procurement & Supply Chain Management, Purchasing & Supply Management, Purchasing & Supply Tools, Legal Aspects of Purchasing, Storage and Inventory Management
01.2009

University Overview

MangoSuthu University of Technology

National Diploma from Economics I, II, and III, Public Administration I, II, and III, Public Law I and II, Principles of Information Systems, Regional Development, Communication: English and Zulu
11.2002

University Overview

Skills

SAP Materials Management module

Personal Information

Personal Information
  • ID Number: 7902130525082
  • ID Number: 7902130525082
  • Nationality: South African
  • Driving License: Light Vehicle (Since Jun 2007)

Education

Education
1997-11-01, Matric (Grade 12), Umlazi Commercial High School, Zulu, English, Afrikaans, Economics, Accounting, 2019-10-01, Postgraduate Diploma – Drafting & Interpretation of Contracts, University of Johannesburg, 2015-05-01, Bachelor of Technology Degree – Business Administration, University of South Africa, 2009-01-01, Program - Public Procurement & Supply Management, University of South Africa, 2002-11-01, National Diploma - Public Management, MangoSuthu University of Technology

Ee Aa Status

Ee Aa Status
African Female

Drivers Licence

Drivers Licence
Light Vehicle, 2007-06-01

References

References
  • Mr. Mike Mlalazi, Divisional Manager: Treasury (SA Express), (011) 978 9900, 071 858 9554
  • Mr. Sandile Makhathini, Procurement Head of Department (Industrial Development Corporation), 073 273 4124
  • Mr. Vusumuzi Mthunzi, Contracts Manager (VODACOM), 083 738 4953

Yoga, Hiking

Yoga, Hiking

I take mental health very serious, as individuals we deal

Timeline

Specialist: Contracting • BCX Risk and Compliance
Business Connexion (Pty) Ltd
10.2019 - Current
Manager: Contracts Management
South African Express
07.2016 - 09.2019
Sourcing Specialist
Standard Bank
10.2015 - 12.2015
Supply Chain Manager
KENA Media (Pty) Ltd
05.2015 - 07.2015
Contracts Administrator
Industrial Development Corporation
11.2011 - 04.2015
Governance & Compliance Administrator
Industrial Development Corporation
04.2011 - 10.2011
Secretary/Administrator
Industrial Development Corporation
08.2008 - 03.2011
Chief Admin Clerk
Gauteng Department of Education
07.2007 - 07.2008
Senior Admin Clerk
Gauteng Department of Education
01.2005 - 06.2007
University of Johannesburg
Postgraduate Diploma from Law Interpretation & Theory, Interpretation of Contracts, Drafting of Contracts, English Drafting Skills
University of South Africa
Bachelor of Technology Degree from Marketing Management III, Management Economics III, Financial Accounting Aspects, Product & Purchasing Man II, Human Resources II, Management Practice IV, Financial Management IV, Labour Relations and Law II, Management Information Systems II, Cost Accounting & Control Management
University of South Africa
Program from Public Financial Management, Public Procurement & Supply Chain Management, Purchasing & Supply Management, Purchasing & Supply Tools, Legal Aspects of Purchasing, Storage and Inventory Management
MangoSuthu University of Technology
National Diploma from Economics I, II, and III, Public Administration I, II, and III, Public Law I and II, Principles of Information Systems, Regional Development, Communication: English and Zulu
Umlazi Commercial High School
Matric from Zulu, English, Afrikaans, Economics, Accounting
Sibongile VilakaziSpecialist: Contract Management