Sibongile Mfaba
Consultant, Administrator and Project Co-Ordinator / Lead
Johannesburg
Summary
Sibongile has always dreamt of becoming part of Africa’s success stories. Having matriculated in 2014 with a distinction in Business Studies she applied and received her first employment opportunity to work in the retail industry. There she learned the basics of work ethic, handling large amounts of money, and ensuring each transaction is accurate and bonafide. Sibongile obtained her degree in Public Management and Governance in the year 2018 at the University of Johannesburg. Having majored in Governance, Public Management and Political Philosophy she used the opportunity to further her studies in Law at the University of South Africa. In 2018, Sibongile served as a Quality Assurer for Department of Basic Education D12 Examination, which gave her exposure to administrative work in the public sector. In 2019, she served in a one-year internship program as an Office Administrator at Leshauas (Pty) Ltd, which further qualified for her to take on the full role of office administrator. Thereafter, Sibongile served as an intern, which then advanced her to serve as a consultant at Neo Africa Advisory (Pty) Ltd. In the internship served, Sibongile catapulted and diversified her exposure to corporate administrative duties (TRSA Litigation Support, NLTA Project to name a few), tender administration and compliance, project management and project support
Overview
7
7
years of professional experience
7
7
Languages
Work History
Project Co-ordinator
Neo Africa Advisory (Pty) Ltd
05.2023 - Current
- Under Neo Africa Advisory (Pty) Ltd. as the appointed service provider for the National Department of Land Transport Project: NLTIS Re-design System.
- As a Project Co-ordinator, I was allocated project management tasks and implement project plans in alignment with Project Charter, ensuring smooth roll-out and compliance of project, through integrated strategies and continuous consultation with client. Part of the project deliverables included systematically monitoring the NLTIS Re-design system, and officials processing applications for operating license for the National Land Transport Operators, facilitated by National Public Transport Regulator, South African National Department of Transport.
- Project went officially live for the Limpopo Province and Mpumalanga Province by year end 2025. System capturing of new Operating License took place well into start of year 2026, which first Operating License was issued by the Limpopo Province by February of 2026.
- Project Co-ordinate in the implementation of secretariat role and liaisons between the company and National Department of Transport project.
- National Public Transport Regulator was declared live by start of year 2026, with a 50% use of the system, citing resource acquiring by the Department in order to obtain full 100% go-live.
- Contribute in research tasks to developing project plans and project constitutions, strategies and risk analysis on project implementation and training in preparation for rollout / go-live
- System training and Facilitation
- System monitoring and reporting: Provinces that have gone live with the system (Mpumalanga PRE, and Limpopo PRE, with provisions NPTR Tourist Operators)
- Tracking of users on the system
- Ensuring legislative and regulatory compliance by the system to the NLTA
- Continuous efficient and effective consultation with NDOT Project Manager
- Provided facilitation of skills transfer to government officials that process applications through the system
- Drafted project progress reports to aid Senior Project Manager in compiling final project reports
- Used project management tools such as gantt charts
- Employed project management tools such as Project Libre
- Resource allocation and project liaisons, secretariat roles minute taking and tracking deliverables
- Senior Project Liaisons assistant as Appointed Service Provider to contract with National Department of Transport Project
- Research and V.I.P docs compiling
Intern
Neo Africa Advisory (Pty) Ltd
10.2020 - 04.2023
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
- Gained valuable experience working within the company's tender administration department, applying learned concepts directly into relevant work situations.
- Contributed to a positive team environment by collaborating with fellow interns on group projects and presentations.
- Sorted and organized files, spreadsheets, and reports that require tender administration such as completion of SBD's, liaisons with prospective sub-contractors for specialized projects, maintaining tender briefing schedule with guidance from Senior Management on bid prioritization and delegation of tasks to team members (composition of 7 members of our team, a hybrid of junior tender administrators and interns).
- Maintained a weekly schedule of an average 4 tender submissions per week.
- Gained hands-on experience in various software programs such as MS Excel, MS Powerpoint, MS Word, MS Teams, Winrar, CSD portal, eTenders portal and checks on published government gazettes, thus increasing proficiency and expanding technical skill set.
- Prepared project presentations and reports to assist senior staff.
- Developed organizational skills through managing multiple tasks simultaneously while adhering to strict deadlines.
- Explored new technologies and approaches to streamline processes.
- Facilitated smoother communication channels by organizing regular team meetings.
Ltd Office Admin, Events / Activations Management Assistant, Tender Administrator
Leshauas Pty Ltd
03.2019 - 09.2020
- Under Leshauas (Pty) Ltd:
- Reconcile SABC Promo Shop expense reports
- Reconcile Leshauas (Pty) Ltd expense reports
- Daily use of office equipment (printing, scanning, photo copy)
- Draft and submit supporting tender documents
- Talent recruit and admin assistant for national campaign for SABC
- Project Administrator and Coordinator (SABC Education: Epic Hangout Program 2019) successful execution of campaign in the Limpopo, Mpumalanga and Eastern Cape Province.
- Project Administrator (SABC Education: Each One Teach One Program 2020) Successful roll-out of campaign in North West and Free State Province.
- Project Administrator (SABC: Femicide #NoMeansNo Campaign 2020) Raised awareness of gender based violence in the country, which the event was held at the SABC Radio park. The campaign reached 100 signatures for the pledge against gender based crimes.
Exam Assistant
Gauteng National Department of Education: D12
12.2018 - 01.2019
- Under Gauteng National Department of Education: D12
- Conducting physical checks in ensuring district cover matches with mark sheet
- Conducting physical checks in ensuring district code on each script matches mark sheet and district cover
- Audit tracking of scripts and ensure number of scripts calculated match mark sheet
- Calculate number of questions answered on each matric script
- Calculate marks allocated for each question answered and ensure accurate marks were allocated
- Report back to exam marker for marks omitted or any errors on each matric script
- Keep track of progress as the work on hand is time sensitive
- Strategize on number of scripts per day and good time management
- Communicate with site agent on urgent matters regarding marks omitted or any errors on each matric script, completing daily progress report as the work on hand is time sensitive
Education
Compliance Management - Compliance
University of Cape Town
Cape Town, South Africa 04.2001 -
BA - Public Management and Governance
University of Johannesburg
Gauteng03-2018
Bachelor Pass with Distinction - National Senior Certificate (Matric)
West Ridge High School
Gauteng12-2014
Skills
Project Process and Process-flow Engineering
Project Support
Project Management
Project Secretariat and system role trainer
Adjudication stage
Data Capturer
Trainer of Supervisory and Verification Role for Project
Stakeholder Management
Public Transport Operating Licensing Module
Project Implementation Adherence to NLTA and NLTA A 5 OF 2009
Project Planning
Gantt Charts
Project Lybre
Facilitation and training in diverse project implementations
Solution Strategist
System Analysis with Monitoring and Evaluation tasks
Operational cost identification
Responding to RFQ
Content Development for RFP
Data Entry
Tender Search and Monitoring
Tender Briefing Register
Timeline
Project Co-ordinator
Neo Africa Advisory (Pty) Ltd
05.2023 - Current
Intern
Neo Africa Advisory (Pty) Ltd
10.2020 - 04.2023
Ltd Office Admin, Events / Activations Management Assistant, Tender Administrator
Leshauas Pty Ltd
03.2019 - 09.2020
Exam Assistant
Gauteng National Department of Education: D12
12.2018 - 01.2019
Compliance Management - Compliance
University of Cape Town
04.2001 -
BA - Public Management and Governance
University of Johannesburg
Bachelor Pass with Distinction - National Senior Certificate (Matric)
West Ridge High School