Shireshia Smith
Secunda
Summary
Detail-oriented professional promoting expertise in supply chain planning and Human Resources. Confident Professional knowledgeable in managing vendor relations, tracking products and the methods needed to obtain the best pricing. Effective at sourcing products, vetting vendors and managing bid process. Good relationship-builder and problem-solver with methodical approach and excellent verbal and written communication skills. Well-versed in procurement needs and processes.
Overview
22
22
years of professional experience
Work History
Redundant Materials Management Administrator
Sasol Limited
05.2023 - Current
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Streamlined office operations by implementing efficient administrative systems and procedures.
- Coordinated purchasing efforts across departments to consolidate orders and leverage volume discounts from suppliers.
- Monitored compliance with internal policies and external regulations related to procurement activities, mitigating risk exposure for the organization.
- Demonstrated proficiency in managing general notifications to ensure timely dissemination of information across departments.
- Spearheaded the annual issuance of Personal Protective Equipment (PPE), ensuring compliance with safety standards and regulations.
- Facilitated the annual procurement process by efficiently managing the order placement for Personal Protective Equipment (PPE).
- Expertly handled purchase requisitions, streamlining the procurement process and optimizing resource allocation.
- Diligently followed up on requisitions, minimizing delays and ensuring smooth procurement operations.
- Utilized SAP system for reservation purposes, ensuring seamless allocation of resources and efficient workflow management.
- Generated and presented comprehensive 90-day stock reports, providing valuable insights for inventory management decisions.
- Implemented effective vehicle tracking systems to monitor fleet movement and optimize logistical operations.
- Actively promoted the Safety, Health, and Environment (SHE) Month theme, fostering a culture of safety awareness and compliance.
- Managed the day-to-day uploading of stock data, maintaining accurate inventory records and ensuring availability of resources.
- Facilitated the scheduling of meetings, coordinating with stakeholders to ensure productive and efficient discussions.
- Played a key role in updating and tracking Key Performance Indicators (KPIs), enabling data-driven decision-making and performance evaluation.
- Effectively communicated memos for tender processes, facilitating transparency and compliance with procurement regulations.
- Assisted in organizing auctions, contributing to successful bidding processes and maximizing returns on assets.
- Generated and analyzed cost committed reports, providing valuable financial insights for budget planning and cost optimization.
- Managed managers' diaries with meticulous attention to detail, ensuring efficient scheduling and coordination of appointments.
- Established and maintained positive relationships with service providers, ensuring timely delivery of services and resolving any issues promptly.
- Prepared and submitted waste reports, demonstrating commitment to environmental sustainability and compliance with waste management regulations.
Procurement Practitioner
Samancor Chrome
04.2019 - 04.2022
- Built relationships with vendors to negotiate ideal terms for purchases.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Developed and strengthened supplier relationships.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Prepared accurate purchase orders using relevant software applications, ensuring clear communication of requirements to suppliers.
- Supported sustainability efforts within the organization by procuring environmentally friendly materials whenever possible.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Collaborated cross-functionally to identify opportunities for improving efficiency in purchasing procedures.
Senior HR Recruiter
Chevron
06.2014 - 01.2022
- Managed full-cycle recruiting processes, resulting in successful placements and employee satisfaction.
- Collaborated with hiring managers to identify talent needs and develop effective job descriptions.
- Developed strong relationships with clients, ensuring accurate understanding of their needs and matching them with top talent.
- Reduced time-to-fill for open positions by implementing targeted recruitment strategies.
- Verified applicant references and employment details.
- Participated in professional development opportunities related to human resources management and recruiting practices.
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
- Negotiated competitive compensation packages for new hires, promoting long-term retention of key employees.
- Maintained up-to-date knowledge of labor market trends, informing recruitment strategies accordingly.
- Utilized applicant tracking systems effectively, improving overall efficiency of the recruiting process.
- Organized career fairs and employer branding events, increasing brand awareness among potential candidates.
- Collaborated closely with colleagues across departments to ensure alignment between business objectives and talent acquisition strategies.
- Assisted with onboarding and orientation of new hires to expedite acclimatization process.
- Collaborated with internal teams to continuously improve recruitment processes and execute as efficiently as possible.
- Assisted with writing job postings and job descriptions for boards.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Developed and monitored employee recognition programs.
- Conducted performance reviews and provided feedback to managers on employee performance.
- Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements.
Procurement Coordinator
ASA Metals
12.2006 - 05.2014
- Collaborated with cross-functional teams to ensure timely delivery of products and services, meeting project deadlines.
- Negotiated favorable supplier contracts for improved product quality and cost savings.
- Developed strong relationships with key suppliers, enabling faster response times and better pricing options.
- Created detailed reports on procurement activities to inform senior management decisions regarding budget allocations and strategic planning initiatives.
- Mentored junior team members in procurement best practices, fostering a culture of continuous improvement within the department.
- Established a centralized procurement function that improved transparency, control, and reporting capabilities across the organization.
- Facilitated clear communication between internal stakeholders and external suppliers, ensuring alignment on expectations and deliverables.
- Implemented effective risk management strategies for procurement activities, safeguarding the organization from supply chain disruptions.
- Achieved cost reductions by identifying opportunities for bulk purchases, negotiating discounts, or reevaluating existing supplier contracts.
- Ensured compliance with relevant regulations by staying up-to-date on industry best practices in procurement policies and procedures.
- Streamlined purchasing procedures through the introduction of an automated procurement system that reduced errors and increased productivity.
- Analyzed market trends and identified potential new suppliers, supporting the company''s growth strategy.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Maintained current understanding of pricing structures, market conditions and trends in industry.
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
- Implemented policies and procedures for optimal purchasing methods and cost control.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Provided accurate and up-to-date records of leading procurement procedures.
- Reduced production downtime by overseeing quality control and assembly.
- Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
- Managed database of vendor details and pricing information to maintain organization.
- Utilized software to order, track and invoice product shipments.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
Office Administrator
Sasol Export Plant
04.2005 - 11.2006
- Interacted with customers by phone, email, or in-person to provide information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
- Reconciled account files and produced monthly reports.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Edited documents to improve accuracy of language, flow, and readability.
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
- Improved workplace efficiency with the regular maintenance of office equipment and proactive troubleshooting of technical issues.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Supported departmental goals with the coordination of inter-departmental meetings and collaborative initiatives.
- Optimized budget management by monitoring expenses, negotiating supplier contracts, and identifying cost-saving opportunities.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Monitored and oversaw general cleaning of office in line with company cleanliness standards.
- Bolstered project success through diligent tracking of deadlines, allocation of resources, and provision of status updates to stakeholders as needed.
- Organized, facilitated and participated in community service efforts.
- Championed corporate social responsibility initiatives within the organization through volunteerism promotion or fundraising campaigns.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Established team priorities, maintained schedules and monitored performance.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Identified and communicated customer needs to supply chain capacity and quality teams.
- Defined clear targets and objectives and communicated to other team members.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Controlled resources and assets for department activities to comply with industry standards and government regulations.
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
Marketing and Communications Officer
Department Of Trade And Industry
04.2002 - 06.2003
- Coordinated cross-functional teams to achieve project goals within established budgets and timelines.
- Generated leads through targeted email marketing campaigns and follow-up strategies.
- Raised consumer awareness about product offerings through creative storytelling techniques in promotional materials.
- Conducted market research to identify new opportunities for growth and expansion in competitive markets.
- Launched successful influencer partnerships that increased reach among target demographics.
- Collaborated with sales teams to develop tailored marketing approaches that resonated with specific customer segments.
- Organized successful trade show exhibits, ensuring professional representation of the company at industry events.
- Delivered comprehensive competitor analysis reports that informed future strategy adjustments.
- Implemented effective crisis communication strategies to protect the organization''s reputation during challenging situations.
- Strengthened relationships with existing clients through timely communication, proactive problem-solving techniques, and dedicated account management support.
- Managed public relations efforts by building strong relationships with media outlets and securing positive coverage for the organization.
- Monitored marketing analytics to identify trends, adjust strategies as needed, and maximize return on investment.
- Designed visually appealing marketing materials that effectively communicated key messages to target audiences.
- Led team of successful marketing professionals in designing promotional materials and outlining company vision.
- Tracked return on investment for targeted marketing campaigns and reassessed when necessary.
- Built and led strong presentations to promote products and build brand recognition.
- Liaised with directors of sales and marketing to manage and deliver marketing and communications plans.
- Produced impeccable marketing copy for website and social media outlets, writing and editing large quantities of content.
- Built and facilitated design of websites and other online promotional material, supporting strategic brand placement and visibility.
- Received and processed customer feedback, supporting customer journeys and adapting strategy to reflect ambitions.
- Monitored corporate social media accounts and leveraged community support to promote brand and products.
- Supervised marketing plans and actions for product launches, public relations tasks, and trade shows.
- Networked with industry professionals from different companies and partner agencies to discover unprecedented marketing solutions.
- Built and maintained positive relationships with public by utilizing strategic plans.
- Used various social media platforms for media and blogger outreach.
- Developed and implemented social media strategy to increase engagement and reach new audiences.
- Conducted media relations and responded to media requests for information.
- Supported public relations managers with writing, researching and preparation of materials
- Managed media relations for organizations to produce successful results.
- Created and executed targeted PR campaigns to raise awareness of organization and initiatives.
- Collaborated with internal and external stakeholders to identify key messages and create compelling content for press releases and other materials.
- Engaged in professional networking to maintain strong relationships with communications and media professionals to drive partnerships and effective dissemination of mass communications.
- Studied objectives, promotional policies or needs of organizations to develop public relations strategies influencing public opinion or promoting ideas.
- Coordinated media interviews with organization staff, board members and volunteers.
Education
Diploma - Public Relations And Communication
UNISA
04.1999
Skills
- Customer Service
- Attention to Detail
- Recordkeeping and File Management
- Administrative Support
- Decision-Making
- Price Negotiation
- Supply chain planning
- New Vendor Setup
- Purchase order creation
- Process Improvements
- Cost Analysis
- Supplier Relationship Management
- Purchasing
- Purchasing strategies
- Demand forecasting
- Vendor Relationship Management
- Financial Acumen
- Price dispute resolution
- Persuasion skills
- Vendor Relations
- Supplier relationships
- Vendor Sourcing
- Bid process management
- Report writing skills
- Materials purchasing
- Order Preparation
- Cost Calculation
- Supplier liaison
- MS Office
Languages
English
Bilingual or Proficient (C2)
Timeline
Redundant Materials Management Administrator
Sasol Limited
05.2023 - Current
Procurement Practitioner
Samancor Chrome
04.2019 - 04.2022
Senior HR Recruiter
Chevron
06.2014 - 01.2022
Procurement Coordinator
ASA Metals
12.2006 - 05.2014
Office Administrator
Sasol Export Plant
04.2005 - 11.2006
Marketing and Communications Officer
Department Of Trade And Industry
04.2002 - 06.2003
Diploma - Public Relations And Communication
UNISA
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