Sharlene Ramatshekgisa

Duties and responsibilities:

Loss Control Section:

· Assisting the Loss Control section with all administration work e.g., scanning, making copies, printing, arranging loss control files according to their alphabets and branches, and typing of memorandums on daily basis

· Attend to officials via telephone / emails requesting missing documents regarding accidents and department assets

· Assisting the loss section with opening of new files for official regarding the departmental, cars, rental, and loss of assets within departments on daily bases.

· Clearing of all suspense account on BAS report

· Investigating damage cars (departmental or rental) and loss of assets new cases by gathering information from the SAPS and other witnesses

· Refer to debt management, after all the investigation, all officials who forfeited the state cover with accordance to treasury regulation and PFMA

· Assisting Loss Control section with arranging all the files benches electronically & manually according to their tags

· Manage all the files in the section by making correspondence by sending out memorandums

· Indicating all approved memorandums, under investigation, legal services, duplicate on an excel spreadsheet for report purposes

· Sign-off batches listing report for payment and journals on monthly basis

Governance Section:

· Responsible for checking sundry payments invoices for correctness, verifications and put a receipt stamp for approval for payments

· Capture & process all sundry payments and invoices verified in the data base daily

· Make enquires telephonically / email to our clients for missing or unsigned documents.

· Reconciling all invoices and sundry payments received for pre-checking against the relevant documents received

· Assisting the governance section with sending all prechecked sundry payments to finance department for payments & Receive T&S (Travel Subsistence) advances and claims for pre-checking

· Register all sundry payment in the register book and in the excel spreadsheet on daily basis for record keeping

· Update electronic sundry payments register & file all payments received in the section

· Willing and able to deliver services effectively and efficiently to internal and external clients to put the spirit of customer service (Batho Pele) into practice

· Produce work, reports with less percentage of mistakes and demonstrate accuracy and thoroughness.

· Ensure that payments are checked according to SCOA allocation segments and authorized according to PFMA and Financial Regulations.

Document Control Section:

· Assisting the Document control Section in Checking compliance on Restitution and Grant payments.

· Assisting the Section in Checking Compliance with Internal Control of the department

· Assisting the Section in Pre-Checking on all BAS payment for valid, accuracy & completeness.

· Recording all BAS payment on spreadsheet & do follow up on BAS payments that have queries with the clients

· Detect and minimize Unauthorized, Irregular, Fruitless and Wasteful Expenditure and other Financial Misconduct

· Assist on the investigated financial misconduct e.g., Irregular, Fruitless and Wasteful expenditure

· Assess the risks according to types, i.e., non-collection of debts, non-payment of revenue collected, delay in clearing of suspense accounts