SHAMEEZ DE BIQUE
Executive Personal Assistant
Cape Town
Summary
I am now looking to build my career within a suitably challenging role and am determined to succeed at the level required of me. I am very keen to achieve further professional development.
I am very enthusiastic and someone who enjoys being part of a successful and productive team. I am quick to grasp new ideas and concepts, and to develop innovative and creative solutions to problems. I am able to work well on my own initiative and can demonstrate the high levels of motivation required to meet the tightest of deadlines. Even under significant pressure, I possess a strong ability to perform effectively. I am reliable, honourable and confident to meet all that is required of me.
Professional assistant with proven track record in executive support. Well-versed in managing complex schedules and arranging high-level meetings. Highly collaborative, reliable, and adaptable to changing needs. Skilled in communication and time management.
Experienced with managing executive schedules and communications. Utilizes organizational skills to ensure efficiency and effectiveness in daily operations. Knowledge of confidentiality protocols and executive support best practices.
Confident and resilient Executive Assistance with 17 years supporting executive leadership. Expert at managing busy schedules, preparing professional business correspondence and problem solving.
Overview
26
26
years of professional experience
1999
1999
years of post-secondary education
2
2
Languages
Work History
Personal Assistant to the Chief Executive Officer
BBG
09.2008 - Current
- Participate in organizational events as needed, showcasing professionalism while promoting company values.
- Serve as a primary point of contact for the CEO''s direct reports, assisting them with their requests or directing them to appropriate resources.
- Prepare executive presentations, reports, and meeting agendas to support decision-making processes.
- Handle sensitive information discreetly while maintaining strict confidentiality protocols.
- Assist in developing comprehensive briefing documents before important meetings, ensuring the CEO was well-prepared for every discussion.
- Schedule and organize events and coordinate the CEO’s diary.
- Provide administrative support during high-pressure situations such as mergers and acquisitions.
- Monitor industry trends and competitor activities to keep the CEO informed about relevant developments in the market.
- Administer household finances through timely bill payments and checking account reconciliation.
- Coordinated and secured lodging and transportation for booked travel arrangements.
- Enhanced CEO''s productivity by managing schedules, appointments, and travel arrangements.
- Organising complex international travel itineraries that factored in meetings across different time zones while maximizing efficiency.
- Facilitate efficient correspondence for the CEO internally and externally.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed a significant number of phone calls and email queries efficiently.
- File paperwork and organized computer-based information.
- Providing ad-hoc support for personal or professional needs, which may include errands, research, or liaising with other teams or clients.
- Negotiating and liaising with contractors and scheduling works
Receptionist
Berman Bros Construction
10.2006 - 08.2008
- Receptionist duties, capturing of all telephone numbers, ordering clerk
- Efficiently received incoming calls and directed them to the correct departments.
- Scheduled client meetings, engaged in communication, and maintained client records.
- Managed customer complaints and resolved problems with a high level of professionalism.
- Created an inviting atmosphere by keeping the reception area immaculate, enhancing visitors' experiences.
- Promoted to Floating Secretary and General Administrator
- Ordered and secured office supplies to reduce expenditure and disruptions in workflow.
- Managed data entry, documentation, and records to ensure accuracy in administration.
- Managed inventory by meticulously documenting supplies, negotiating with suppliers and contractors, and tracking equipment purchases.
- Scheduled routine site maintenance and repair activities to tenants rental properties.
- Sorted and distributed incoming mail and coordinated departmental package pickup and delivery.
- Coordinated executive calendars, ensuring effective scheduling of appointments for time efficiency.
- Coordinated events logistics, resulting in successful meetings, conferences, and presentations for both internal and external clients.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Assisted with onboarding of new employees.
Receptionist
Frank’s Service Centre
12.1998 - 10.2006
- Secretarial and Reception Duties.
- Greeted visitors and customers professionally and provided friendly, knowledgeable assistance.
- Managed incoming calls effectively.
- Bookkeeping, Banking
- Filing, Wage clerk
- Processed bi-weekly payroll for 10 employees efficiently and accurately.
- Took delivery of packages and documents.
- Streamlined document retrieval by developing and maintaining an organized filing system.
- Debtor’s management.
Education
No Degree - Business Administration And Management
Achievers School of Business
Cape Town, South Africa 04.2003 - 12.2003
Grade 12 - English, Afrikaans, Business Economics, Accounting, Biology
Mondale Senior Secondary School
Cape Town, South Africa12-1998
Skills
At my previous employment positions and current employer I am responsible for performing different tasks Through this experience I have developed sound organizational skills which can assist any organization reach its goals both short term or long
Decision-making support
Office administration
Document management
Meeting preparation
Expense tracking
Calendar management
Executive support
Information confidentiality
Travel planning
Customer service
Office management
File organization
Staff management
Phone etiquette
Excel spreadsheets
Quality control
Project management
Skills acquired
- Korbitec online training, 2014, PropCtrl, Keep records of all your contacts, Capture Buyer and Tenant preferences, Capture and manage all your mandates – sole, open, or joint – with all details and photos, Control the publishing and listing of mandates to Property24.com, other property portals and your own website, Share your listings and contacts within your office or with other Agencies, Verify property ownership and identification with online Deeds Office information, Produce and send professional brochures and flyers, Match Buyers with properties based on criteria, Showcase mobile-friendly presentations of property collections, Track viewings, costs and other marketing activities, Produce progress reports for both Buyers and Sellers
- CAD Training Centre, 2014, Dictaphone Typing, Basic Principals of Dictaphone typing
Tertiarystudies
Achievers School of Business, 01/01/03 - 12/31/03, IT & Small Business Management, Intro to Computers, Microsoft Windows ’98, Word 2000, Excel 2000, Powerpoint 2000, Access 2000, Computerised Accounting, Business Communication, Business Administration, Intro to Financial Accounting, Small Business Management, Franchising
Secondarystudies
Mondale Senior Secondary School, 1998, Grade 12, English, Afrikaans, Business Economics, Accounting, Biology
Personal Information
- ID Number: 800829 0242085
- Dependents: 1
- Health Status: Excellent
- Gender: Female
- Nationality: South African
- Driving License: Code 08
- Marital Status: Divorced
Timeline
Personal Assistant to the Chief Executive Officer
BBG
09.2008 - Current
Receptionist
Berman Bros Construction
10.2006 - 08.2008
No Degree - Business Administration And Management
Achievers School of Business
04.2003 - 12.2003
Receptionist
Frank’s Service Centre
12.1998 - 10.2006
Grade 12 - English, Afrikaans, Business Economics, Accounting, Biology
Mondale Senior Secondary School
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