Shalati Ellen Mabunda
Randburg
Summary
High-energy Administrator with proven leadership, critical thinking and project management abilities gained during a 19+ years of an administrative career. Experienced in managing clerical requirements of an Executive office and highly responsive to dynamic conditions of one of the biggest Schools in the University. Smoothly organize resources to keep teams efficient and achieve daily targets. Experienced Office Manager and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
21
21
years of professional experience
Work History
Office Administrator - Head of School's Office
University of The Witwatersrand
8 2017 - Current
- Create and develop various databases to keep track of sabbatical applications, probations, promotions, confirmations and visiting staff appointments.
- Manage all sabbatical applications, probations, promotions, confirmations and visiting staff appointments on behalf of the Head of School, including follow up with staff and external reviewers.
- Responsible for reading through documents submitted for staffing and promotions as well as advising applicants on policy and submission processes.
- Assisting colleagues with collating staffing and promotions documents correctly.
- Coordinator for the promotions committee in the School.
- Quinquinnial Review Coordinator.
- Drafting agendas items for the Head of School for Staff meetings, School Executive meetings and School Management Team meetings.
- Liaising with and following up on Deputy Heads of School and Heads of Divisions on staff matters and their portfolios.
- Sourcing and collating information on policies, procedures and any other University statutes and standing orders as and when required by Head of School and colleagues in the School.
- Dispatching documents via SharePoint.
- Coordinating annual Strategic Planning retreats, School events, Staff meetings, and School Executive Meetings
- Attend to staff and student queries and provide information where necessary.
- Distribute School wide communication.
Division Administrator
University of The Witwatersrand
03.2012 - 07.2017
- Coordinated division meetings, events, and training sessions to foster a cohesive work environment focused on continuous improvement.
- Organized and updated databases, records and other information resources.
- Created reports, presentations and other materials for executive staff.
- Created organized filing system to manage department documents.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Coordinated office events, seminars and meetings for staff and clients.
Projects Administrator
University of The Witwatersrand - Centre for Professional Development Unit at the Wits School of Education
03.2008 - 02.2012
- Planning for and organising trainings, workshops and meetings.
- Communicating with the Gauteng Schools Principals, HODs, Teachers and the Consultants appointed to facilitate the trainings.
- Making logistical arrangements for trainings, workshops and meetings.
- Capturing marks and generating certificates on the Wits Short Course System.
- Setting up audio-visual equipment for presentations.
- Filming workshops and creating DVDs from the recorded video cassettes.
- Collating and submitting claim forms for payment of all stakeholders
Project Assistant
SAICA
12.2007 - 02.2008
- Assisting the Director in making sure that projects are run smoothly.
- Liasing with Board members and Chartered Accountants with regards to meetings, confirming their attendance and availability.
- Creating and keeping spreadsheets for statistics purposes as well as for record keeping.
- Keeping accurate financial records of projects and ensuring that database of partner companies is up to date.
Provincial Project Coordinator
Centre for Study of Aids: University of Pretoria
10.2005 - 11.2007
- Participate in and Lead project implementation in the NORTH WEST Province
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Support and represent the Programme as its representative to the Province
- Prepare and submit monthly reports on all provincial activities, workshops, trainings & statistics.
- Responsible for ensuring Financial controls for all aspects of the programme within the Province.
- Responsible for day to day Provincial Management of Community Based Project Officers who reported to me.
- Responsible for monitoring and evaluation in the province, which includes record keeping, quality monitoring, and milestones achieved.
- Manage and promote the image of the programme, University of Pretoria and the Centre for the Study of AIDS (CSA) in the province in accordance to project framework.
- Facilitation of Workshops.
- Networking with Local organisations in N.W as well as local department of health (Clinics).
Public Outreach Officer
Gauteng Provincial Legislature
06.2005 - 09.2005
- Engage with the Public weekly.
- Facilitating workshops aimed at educating the Public about the role of the Legislature.
- Make travel arrangements for participants to/fro workshops & public hearings.
- Manage and keep databases for NGO's, CBO's, NPO's, institutions of differently-abled Persons, Women's Organizations.
- Organizing Pre-Public hearing Workshops.
- Assisting Committees department with regards to any information they need about the Public as well as sharing database that we had with them.
- Giving visitors of the Legislature tours of the building and explaining the history of the space and what takes place currently.
Facilitator Intern
Gauteng Provincial Legislature
12.2004 - 05.2005
- Organizing and facilitating Workshops for the Public.
- Giving the Public any Information they need on Governance and Parliamentary issues.
- Providing educational tours of the Gauteng Legislature for the public.
- Report Writing.
Cashier and Marketer
Streetwise Finance
10.2003 - 10.2004
- Costumer Care
- Processing Loan Applications
- Communicating loan application outcomes to clients
- Checking Clients’s credit status on Compu- Scan, NLR, and Experian
- Handling a large amount of Cash on hand daily
Education
Bachelor of Arts Honours in Psychology -
University of South Africa
02.2024 - Current
Bachelor of Arts (Health Sciences and Social Services) in Community and Health Psychology -
University of South Africa
02.2015 - 04.2022
Some College (No Degree) - Higher Certificate in Public Relations
Tremar Training College
South Africa 01.2024 - 12.2002
Senior Certificate - undefined
Soshanguve High School
Skills
Office Administration
Meeting Coordination
Verbal and Written Communication
Report Preparation
Problem-Solving
Reliability and Self Motivation
Human Resources
Event Coordination
Computer Skills
SharePoint, SIMS, Wits Short Course System
Fullnames
Shalati Ellen
Maidenname
Malaza
Nationality
South Africa, 8001010425080
Age
44, 01/01/80
Dependants
3
Eeaastatus
African Female
Activities
- Jul 2019 - Current, School Governing Body Chairperson, RobinHills Primary School
- Jul 2018 - June 2019, School Governing Body Treasurer, RobinHills Primary School
Personal Information
Marital Status: Married
Languages
English
Sesotho
Sepedi
Afrikaans
IsiZulu
Xitsonga
Tshivenda
Setswana
References
- Prof Karin Brodie, Former Head of the Wits School of Education, Karin.Brodie@wits.ac.za, 0721452701
- Prof Thabisile Nkambule, Assistant Dean in the Faculty of Humanities and former acting Head of the Wits School of Education, Thabisile.Nkambule@wits.ac.za, 0734935098
- Prof Eunice Nyamupangedengu, Division of Science and Technology at the Wits School of Education, Eunice.Nyamupangedengu@wits.ac.za, 0767062708
Timeline
Bachelor of Arts Honours in Psychology -
University of South Africa
02.2024 - Current
Some College (No Degree) - Higher Certificate in Public Relations
Tremar Training College
01.2024 - 12.2002
Bachelor of Arts (Health Sciences and Social Services) in Community and Health Psychology -
University of South Africa
02.2015 - 04.2022
Division Administrator
University of The Witwatersrand
03.2012 - 07.2017
Projects Administrator
University of The Witwatersrand - Centre for Professional Development Unit at the Wits School of Education
03.2008 - 02.2012
Project Assistant
SAICA
12.2007 - 02.2008
Provincial Project Coordinator
Centre for Study of Aids: University of Pretoria
10.2005 - 11.2007
Public Outreach Officer
Gauteng Provincial Legislature
06.2005 - 09.2005
Facilitator Intern
Gauteng Provincial Legislature
12.2004 - 05.2005
Cashier and Marketer
Streetwise Finance
10.2003 - 10.2004
Office Administrator - Head of School's Office
University of The Witwatersrand
8 2017 - Current
Senior Certificate - undefined
Soshanguve High School
Similar Profiles
Mapula GetheMapula Gethe
Tutor(SOCL1013) at University of the WitwatersrandTutor(SOCL1013) at University of the Witwatersrand
GALEBOE MOGOTSIGALEBOE MOGOTSI
Chief Information Security Officer at University of the WitwatersrandChief Information Security Officer at University of the Witwatersrand
Siyabonga CokaSiyabonga Coka
Teaching Assistant at University Of The WitwatersrandTeaching Assistant at University Of The Witwatersrand