Summary
Overview
Work History
Education
Skills
Languages
Personal Information
Certificates And Training
Accomplishments
Timeline
Generic

Seth Hanekom

Rugby

Summary

I am a detail-oriented and analytically driven Finance Administrator with proven expertise in business expense tracking, requisitions, billing accuracy, and project financial reporting. Known for meticulous record-keeping, strong budgeting acumen, and delivering precise financial reports that support strategic decision-making. Skilled in balancing the discipline of corporate finance with the responsiveness needed in fast-paced project environments. Adept at collaborating with cross-functional teams, managing multiple high-stakes projects, and ensuring compliance with regulatory requirements. With comprehensive experience in financial & project reporting, project billing, budget management, requisition processing, VAT reporting, and administrative support. Adept at tracking business expenses, optimizing office operations, and providing precise project billing support. Proven ability to streamline workflows, manage financial resources, and uphold fiscal discipline to support strategic decision-making.

Overview

2
2
years of professional experience

Work History

Finance Administrator

Resolve & Change Systems (RACS)
02.2025 - Current


  • Created invoice templates, managed billing reports, and performed final billing checks for major projects (MYCITI, PSTP, GIPTN).
  • Consistently ensured accurate billing submissions and minimized discrepancies in financial records.
  • Developed billing forecasts and estimates to support project cash flow management.
  • Supported invoice creation, billing forecasts, and final billing reviews, ensuring on-time and accurate submission of billing reports.
  • Administered reporting tracking and evidence submissions for MYCITI, PSTP, and GIPTN projects.
  • Aligning activities with the supporting evidence for the MYCITI Project.
  • Ensuring billing deadlines for MYCITI, PSTP & GIPTN projects are met.
  • Coordinated billing deadlines, tracked project expenses, and produced reporting graphs to support project leads.
  • Led the creation of shared reporting spreadsheets to enhance consultant collaboration and evidence submission.
  • Improved reporting accuracy by implementing new procedures.
  • Tracked project budgets & billing amounts.
  • Completed project reporting on company billing platform & excel spreadsheet.
  • Ensured accuracy and compliance of project reporting, minimizing errors and ensuring billing deadlines were met consistently.
  • Provided administrative support including meeting minute-taking, service provider liaison, and sourcing vendor quotes.
  • Ensured boardrooms were consistently prepared, clean, and functional for internal and external engagements.
  • Delivered billing accuracy across all projects & reporting cycles (MYCITI, PSTP, GIPTN).
  • Reduced office expenses by optimizing office procurement tracking and requisitions processing.
  • Improved reporting efficiency by developing new evidence submission & reporting workflows, drastically cutting project lead & consultants time on the CITI Project.
  • Received commendation from Chief of Business for excellence in financial reporting and budget management.

Finance & Administrative Assistant

Resolve & Change Systems (RACS)
02.2024 - 02.2025
  • Recorded, monitored, and analyzed weekly and monthly office expenses, including procurement, catering, and operational purchases.
  • Created budgets & financial graphs comparing month-to-month and yearly expense trends, enabling data-driven budget decisions.
  • Assisted in formulating and revising office expense budgets, ensuring effective inventory control of stationery, ink cartridges, office supplies and facilitated monthly purchasing to maintain optimal stock without overspending.
  • Scanned, reviewed, and submitted monthly VAT reports with accuracy and no late filings.
  • Compiled monthly and yearly financial reports and developed analytical graphs comparing expenditures over time.
  • Ensured budget compliance by analyzing variances between actual and forecasted spending, collaborating with Corporate Services for business impact assessments.
  • Processed and reviewed all office & finance requisitions, ensuring accurate reporting and documentation for strategic management.
  • Compiled Finance Reports & yearly combined expenses to guide future budget allocations and corporate spending policies.
  • Uploaded all expense records to MS Teams, ensuring transparent and accessible financial tracking.
  • Tracked and monitored weekly, monthly, and adhoc office expenses, including catering, stationery, and equipment procurement
  • Partnered with Corporate Services to analyze the business impact of office spending, achieving variance control within budget limits.

Administration Assistant

Resolve & Change Systems (RACS)
02.2023 - 02.2024
  • Reduced response times to internal admin requests through proactive task management.
  • Delivered comprehensive administrative support, including, office management assistance, Corporate Services assistance & assisting the Chief of business with related tasks, quote sourcing, and service provider liaison.
  • Managed boardroom setups for internal and external meetings, ensuring readiness and maintaining cleanliness standards.
  • Maintained inspection templates and staff emergency registers to ensure regulatory readiness.
  • Conducted office walkabouts and inspections to assess and mitigate potential risks.
  • Led health and safety awareness initiatives, improving staff readiness during emergency drills.
  • Researched, developed, and implemented a company-wide Asset Registration List, improving asset traceability and insurance compliance.
  • Supported company-wide event coordination and set-up, including logistics, venue booking, catering and marketing material preparation.
  • Implemented Health & Safety policies including fire evacuation plans, emergency contact systems and incident reporting templates.
  • Conducted risk assessments and maintained health-related staff records to enhance office safety compliance.
  • Maintained accurate records of office purchases and uploaded all financial data to MS Teams within specified deadlines.
  • Supported quarterly budget reviews by providing accurate forecasts based on expense analytics.
  • Maintained, documented & updated requisition tracking spreadsheets.
  • Ensured compliance with internal financial controls and procurement procedures.
  • Created and maintained the Asset Registration List (stationery, electronics, and furniture), including serial numbers, insured amounts and purchase details of electronic, furniture, and storeroom items.
  • Collaborated with Chief of Business & Corporate Services to reconcile asset data and improve traceability.

Education

HIGH SCHOOL – MATRIC - Life Science, History, English Home Language, Mathematical Literacy, Business Studies, Afrikaans First Additional Language

GROENVLEI HIGH SCHOOL

BUSINESS MANAGEMENT - N4 CERTIFICATE - Management Communication N4, Introductory Accounting N4, Entrepreneurship & Business Management N4, Computer Practice N4

COLLEGE OF CAPE TOWN

BUSINESS MANAGEMENT - N5 CERTIFICATE - Entrepreneurship & Business Management N5, Sales Management N5, Public Relations N5, Computer Practice N5

COLLEGE OF CAPE TOWN

BUSINESS MANAGEMENT - N6 CERTIFICATE - Entrepreneurship & Business Management N6, Sales Management N6, Cost and Management Accounting N5, Public Relations N6

COLLEGE OF CAPE TOWN

Skills

  • Expense & Resource Tracking
  • Budget Management & Forecasting
  • VAT Reporting & Compliance
  • Billing Management (CITI, PSTP, GIPTN Projects)
  • Asset Register Maintenance & Inventory Control
  • Office Administration
  • Boardroom Management
  • Procurement
  • MS Excel
  • MS Word
  • MS PowerPoint
  • Graphs
  • MS Teams
  • Corporate Services Systems
  • Digital Filing
  • Vendor Management
  • Financial Reporting & Analytics
  • Project Support
  • Project Reporting
  • Project Billing
  • Health & Safety Policy Implementation
  • Health & Safety Policy Creation
  • Meeting Coordination
  • Minute-Taking
  • Document Management
  • Data Management
  • Time Management
  • Prioritization
  • Administrative Efficiency
  • Reception Management

Languages

English
Afrikaans

Personal Information

Nationality: South African

Certificates And Training

Fire Marshall & First Aid Training Level 1, 06/14/24, Medical Education Center

Accomplishments

  • Delivered billing accuracy across all projects & reporting cycles (MYCITI, PSTP, GIPTN)
  • Reduced office expenses by optimizing office procurement tracking and requisitions processing.
  • Successfully created and implemented a company-wide Asset Registration List, improving asset traceability and insurance compliance.
  • Improved reporting efficiency by developing new evidence submission & reporting workflows, drastically cutting project lead & consultants time on the CITI Project.
  • Received commendation from Chief of Business for excellence in financial reporting and budget management

Timeline

Finance Administrator

Resolve & Change Systems (RACS)
02.2025 - Current

Finance & Administrative Assistant

Resolve & Change Systems (RACS)
02.2024 - 02.2025

Administration Assistant

Resolve & Change Systems (RACS)
02.2023 - 02.2024

BUSINESS MANAGEMENT - N5 CERTIFICATE - Entrepreneurship & Business Management N5, Sales Management N5, Public Relations N5, Computer Practice N5

COLLEGE OF CAPE TOWN

HIGH SCHOOL – MATRIC - Life Science, History, English Home Language, Mathematical Literacy, Business Studies, Afrikaans First Additional Language

GROENVLEI HIGH SCHOOL

BUSINESS MANAGEMENT - N4 CERTIFICATE - Management Communication N4, Introductory Accounting N4, Entrepreneurship & Business Management N4, Computer Practice N4

COLLEGE OF CAPE TOWN

BUSINESS MANAGEMENT - N6 CERTIFICATE - Entrepreneurship & Business Management N6, Sales Management N6, Cost and Management Accounting N5, Public Relations N6

COLLEGE OF CAPE TOWN

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