SENCHE ABEL SHAKU
The Orchards
Summary
Knowledge, Skills & Competencies: Possess demonstrable knowledge / understanding of expenditure, revenue, budget, supply chain management and asset management, policy and legislation (PFMA, DORA, Treasury regulations) and also knowledge of financial management and Government policies. Career Objective: To obtain meaningful and challenging financial position that requires (and thus, enhances) finance, revenue, budget, SCM and asset management experience, to give knowledge and skills in creating efficient, effective & transparent financial sound to company or government in the Republic of South Africa and do planning and development related to finance, procurement, research and support the development of the country. Senior Administrative Officer with over 9 years of experience providing corporate support office-based activities to encourage team business efforts. Effectively interfaces between managers on operational and administrative support issues to achieve consensus. Provides support and assistance to colleagues to deliver quality service. Senior Administrative Officer with over 9 years of experience providing corporate support office-based activities to encourage team business efforts. Effectively interfaces between managers on operational and administrative support issues to achieve consensus. Provides support and assistance to colleagues to deliver quality service.
Overview
14
14
years of professional experience
12
12
years of post-secondary education
Work History
Senior Administrative Officer
Department Of Home Affairs
Pretoria
04.2014 - Current
- Provide effective financial administration, Supply Chain, Budget and Asset Management to Refugee Appeal Authority
- Administer budget and expenditure of Refugee Appeals Authority
- Ensure budget for expenditure incurred
- Ensuring that correctness of invoices certified
- Compile budget input and budget report
- Ensure that expenditure is within correct allocation
- Take precaution to prevent unauthorized, wasteful or fruitless and irregular expenditure
- Manage cash flow projections by compile cash flow and align expenditure with cash flow
- Report and explain variances on cash flow
- Ensure compliance with internal financial and supply management policies and procedures maintenance of discipline
- Ensure compliance with PFMA, PPPFA and Treasury Regulations
- Provide financial reports by compilation of weekly and monthly expenditure reports
- Perform daily duties to ensure effective reporting, identification of issues and capturing of performance statistics
- Support planning of budgeting information as well as preparation of budget working documents
- Submit provincial inputs on Estimates of National Expenditure (ENE)
- Administer Board Adjustment Estimates including submissions regarding virement, roll over of funds, as well as other correspondence
- Undertake effective financial administration functions, amongst others: budget planning and administration, revenue management, financial system administration
- Maintain department Chart of Accounts (SCOA) at Refugee Appeal Authority
- Support compilation of (MTEF) Medium Term Expenditure Framework projections at Refugee Appeal Authority
- Administer timeous resolution of audit queries
- Report on state of expenditure
- Facilitate and direct staff in dealing with leave and other Human Resources administration requirements within unit
- Build and coach effective team to ensure processing/administering of all functions
- Encourage culture of customer focus, counter corruption and service delivery
- Assist staff in effective utilization of technology and technology infrastructure within functional unit
- Providing on job training and mentoring to all staff relating to effective operation of their functions, National Head Office)
- Chief Directorate, Finance and Asset Management
- Directorate : Expenditure (Supply payments)
- Liaised with staff to manage information, develop systems and compile reports using data to identify trends and take action to enhance performance.
- Managed staff development, underperformance issues and employee relations to adopt consistent, fair and objective decision-making.
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
Senior Accounting Clerk
Department of Home Affairs
Pretoria
07.2010 - 03.2014
- Line of Functions:
- Verify and authorize of payments on LOGIS Integration and BAS
- Receiving of payment request
- Check if invoices are captured on system
- Ensure that information captured is correct
- Authorize payment on system
- Handling of enquiries received through telephone and e-mail
- Acknowledge receipt of enquiries received
- Investigate and resolve enquiries
- Respond to enquiries
- Clearing of suspense account
- Ensure that payment is processed within approved turnaround (30 days)
- Match invoices against orders and prepare payment advices
- Reconcile LOGIS and BAS payments
- Effective filling of documents
- Filling documents according to the required system for easy retrieval when needed
- Conduct physical assets verification
- Barcoding of new and old assets
- Updating of asset register for financial year
- Maintain movement of additions, redundant and unserviceable assets
- Loading of asset ICN on LOGIS mainframe, Chief Directorate : Financial Accounting
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
Accounting clerk
Department of Home Affairs
Preatoria
02.2009 - 06.2010
- Process all accounts related to accounts payable and accounts receivable e.g
- Invoice, bank deposits, time sheets, payroll
- Ensure accurate and timeous capturing of creditors and distribution of accounts and make follow up on unpaid accounts
- Perform statement reconciliations on salary bank accounts
- Verify availability of funds and classify expenditure
- Monitor outstanding BAS transaction
- Prepare cash and expenditure reports
- Filling and photocopying
- Handling of telephone enquiries
- Negotiate and follow up on outstanding orders
- Record revenues, transfers, payments and correct expenditure
- Exception monitoring and solving of problem batches
Education
Bcom NQF level 7 - Business Management And Economics
University of Pretoria, School of Economic & Management Science
Pretoria, GP 01.2003 - 06.2007
Masters - Town and Regional Planning
University of Pretoria
Pretoria, GP 01.2017 - 11.2022
Matric/ Grade 12 -
Hans Khomane Senior Secondary School
Limpopo 01.2001 - 12.2002
Skills
SKILLS, KNOWLEDGE & EXPERIENCEComputer Literacy / Computer Software ApplicationsMS Office (Word, PowerPoint, Excel and MS Project)BASLOGISQ&AConversant with Constitution of the Republic of SASchedule 4 Part BDORA ActSCOAWorking Proficiency in English (with a general understanding of other South African official
Languages: Sepedi, Setswana, IsiZulu, and Sotho
Excellent Presentation, Verbal and Written Communications Skill including Report WritingDrafting Terms of Reference, etc;Analytical, Critical and Organizational Skills;Community Liaison and Networking Skills;Negotiation Skills and Problem Solving;Excellent Interpersonal RelationsPersonnel ManagementKnowledge of Planning, policy and legislationExpenditure managementHonesty and integrityData capturing skillsRecords management
Records retention
Excel
Clerical support
Financial administration
Business planning
Business administration
Budgeting
Staff Management
Program oversight
Financial Management
Negotiation
Excellent Communication
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Masters - Town and Regional Planning
University of Pretoria
01.2017 - 11.2022
Senior Administrative Officer
Department Of Home Affairs
04.2014 - Current
Senior Accounting Clerk
Department of Home Affairs
07.2010 - 03.2014
Accounting clerk
Department of Home Affairs
02.2009 - 06.2010
Bcom NQF level 7 - Business Management And Economics
University of Pretoria, School of Economic & Management Science
01.2003 - 06.2007
Matric/ Grade 12 -
Hans Khomane Senior Secondary School
01.2001 - 12.2002