Sello Simon Modupe

Leadership and Change Management

· Implementing the International Financial and Accounting Standard (IFAS) and the NetSuite Oracle.

· Performing the Organizational Change in preparation of system implementation within the organization.

· Training and preparing all the employees and other stakeholders for the upcoming change that affect them directly and the entire organization.

· Working on the organizational turnaround strategy as the Change Champion to reinforce the integration that is in line with all Salvation Army’s platform across the globe.

· Secretary General for the steering committee that is been formulated to oversee the transition as far as this change within the organization is concern.

· Ensure effective implementation of cost containment measures by all business units including divisions whilst ensuring delivery of good quality reporting in the entire country.

· Develop, implement and maintain a comprehensive management infrastructure to ensure that all strategic objectives are met.

· Ensure that all services rendered are in the predetermined financial framework while maintaining the effective logistical support framework.

· Provide executive direction to all business units in the Country.

Organizational Change implementation

· Lead in conducting impact analyses, assess rest of change readiness and identification of participants with the support of International Head office training and deployment team.

· Provide input, document requirements and support design and delivery of training programs that will enhance capacity building in the country.

· Apply a change management process and tools to create a strategy to support adoption of the changes required by IFAS – International Financial and Accounting Standard.

· Identify, analyze and prepare risk mitigation tactics.

· Train Leadership and help them understand the system approval requirements.

· Support the country IFAS System Accounting champion in preparing for country go live.

· Organize finance training programs for Officers and Employees both at Headquarters and Unit level (Division, Corps and Institutions).

· Prepare the way for visiting IFAS Training & Deployment staff who will be assigned territorial visits to support the deployment.

· Work closely with the IFAS Global Project Team to ensure the solution is consistent with processes in the local Country. Identify any potential differences. Where issues and differences are identified, raise these with the IFAS Global Project Team and work to ensure the implementation is well executed.

· Provide mentoring, support and training to all Headquarters stakeholders. Actively encourage the following groups through communication and encouragement:

o Finance personnel transitioning to the NetSuite system.

o Non-finance personnel impacted by the new system for approval of expenses, management of budgets etc.

o Secretary for Business Administration for understanding and support with implementation and approvals.

o Country Leadership for understanding of approval structures and all reporting outputs.

· Participate in and inspire the IFAS Software Country Steering Committee to be the active change driver.

· Manage the IFAS NetSuite “go live” process including completing and following up all official IFAS documentation required for sign-off by Leadership and by International Head Quarters.

· Perform handover activities to other project personnel, e.g. testers, to ensure the requirements and proposed solution design are clearly understood and agreed.

· Act as post implementation support provider.

· Use gained knowledge and experience from the Head Quarters implementation to prepare for deployment of the IFAS NetSuite and budget/reporting software to lower levels (Divisions, Corps and Institutions) within the Country. Repeat above processes to stage the wider rollout.

· Assist in implementing and maintaining internal financial controls and procedures.

· Protect the organization’s values by keeping information confidential.

· To carry out any other duties as and when directed by line management and leadership.

· Assist the CFO with the financial section of the Annual report.

· Ensure that the TSA is in compliance with all internal policies and relevant regulations.

· Monitor and approve expenditures of Territorial Headquarters (THQ) throughout the budgetary period.

· Involved in the organization’s turnaround strategy.

· Head the Finance department and coordinate with Marketing, Human Resources and Procurement.

· Responsible for Intercompany transactions and perform the proper monthly reconciliations.

· Ensure adherence to generally accepted accounting standard and IFRS principles.

· Ensure maintenance of proper audit trails and verification and reconciliation actions for all processed work.

· Deals with SARS directly with respect to the registration of Income Tax and VAT returns on efiling for the entire Salvation Army’ platform and maintain compliance.

Leadership:

· Ensure the team delivers the highest standard of departmental, cross departmental and cross organisational team and customer service.

· Develop finance and accounting team goals that are fully aligned with the TSA’s strategic goals.

· Provide coaching, guidance and support, set professional development plans to assist employees to reach their full potential through the performance management process.

· Routinely monitor the workplace for areas where growth is needed or possible and where existing resources can be further enhanced.

· Conduct regular staff performance appraisals ensuring compliance with standing procedures, accuracy of accounting records and that the information is current and up to date by pre-determined deadlines.

· Develop a cash flow forecasting and maintain a long term cash forecast.

· Ensure appropriate legal review of contracts and solicit external legal advice through the CFO as required.

Accounting and financial controls:

· Supervise the financial system, ensuring maximum productivity and that it meets the needs of today’s business and for the future.

· Supervise the continuous improvement of accounting and financial processes and the development of the finance team with the goal to achieve best practices and optimal output.

· Authorising the EFT payments for the entire Salvation Army’ platform.

· Manage the insurance Claims for all our assets including, Motor Vehicles, Buildings and Computer laptops etc.

· Develop and oversee accounting policies and procedures to meet both current and future business models.

· Support the external audit, and review and analyse results and recommend to the CFO the audited financial statements.

· Support the International Headquarters’ audit, review and analyse the results.

Management reporting

· Responsible for financial management reporting for Territorial Headquarters in Southern Africa.

· Report to CFO any significant financial issues.

· Develop regular reporting and analysis including key metrics reports and conduct ad hoc financial analysis as required.

· Ensure financial management reporting tools and processes are in place to support the ongoing and future needs of The Salvation Army.

· Prepare monthly and quarterly management reporting package.

· Maintain the International Headquarters’ auditing reports.

· Produce the annual financial statements using Business Intelligence Support (BIS) and submit to International Headquarters (IHQ) in London.

Budgeting

· Assist with the annual business plan development and budgeting process.

· Provide on-going financial modelling and analysis expertise to all departments in THQ.

· Participate in financial modelling and analysis to support the development of long term strategic initiatives and business plans.

PARTICIPATIVE IN THE BOARD LEVEL.

Ø An active member of the two board of directors, General Expenditure (GEB) and Territorial Finance Council (TFC).

Ø Assist in the cutting costs of all the expenditures the organisation is incurring.

Ø Approve the payments requisitions with other board members after careful consideration was done regarding the expenditure.

Ø Advise the board members of the inflow and outflow of Cash within the Salvation Army which will impact negatively or positively towards the Investors, Suppliers, Customers and any other stakeholders within the organisation.

Ø An all-rounder in the entire operation ensuring that the company’s strategic plan is aligned to its mission and vision.

• SOP – Standard Operating Procedure
• Prepare profit and loss statements and monthly closing and cost accounting reports.
• Compile and analyse financial information to prepare entries to accounts, such as general ledger accounts, Journals, Income statements, Balance sheet up to Trial Balance.
• Establish, maintain and coordinate the implementation of accounting and accounting control procedures.
• Analyse and review budgets and expenditures for local, state, federal, private funding, contracts and grants.
• Monitor and review accounting and related system reports for accuracy and completeness.
• Prepare and review budget, revenue, expenses, invoices and other accounting documents.
• Resolve accounting discrepancies.
• Interact with internal and external auditors in completing audits.
• Analyse revenue and expenditure trends and recommend appropriate budget levels and ensure expenditure control.
• Perform the Inventory management including the one for the platforms, (Lesotho, Botswana and Swaziland) and make sure that the Stock balance is always in sync with the GL.
• Explain billing invoice and accounting policies to staff, vendors and clients.
• Preparing the financials and report to Washington / DC as the mother body using the US GAAP and IFRS.

Doing any other ad hoc duties as assigned.

Finance department

· Making sure that the entire Organisation is using the Donor Funds in accordance by following PEPFAR the United State (Presidency Emergency Plan for Aids Release).

· Involved in the whole monthly process and making sure that Billing, Accounts Receivable, Accounts Payable and Inventory modules get closed at the end of the reporting period.

· Working hand in hand with the Financial Analysts from Washington DC on the daily basis and even conduct a conference call to clarify issues which are not resolved within the platform.

· Daily Inventory Reconciliation and Monthly Recon and submit to PSI Washington on the Monthly basis.

· Controlling the movement of Stock Value to the General Ledger module by Coordinating with the Production Manager of the Company.

· Performing the monthly Management Pack reports and send to the management.

· Working with the external auditors and interpret the financial statements to the management after been issued by the auditors.

· Drafting the budget with other committee members for all the departments before implementation.

Supply Chain Management

· Implement new and improved supply chain processes.

· Collaborate with other departments, such as procurement, engineering, and quality assurance to identify new suppliers.

· Develop and implement procedures and system to select suppliers.

· Design and implement supply chains that support environmental policies.

· Confer with supply chain planners to forecast demand and create supply plans that ensures availability of material or products.

· Define performance metrics for measurement, comparison and evaluation of supply chain factors such as product cost and quality.

· Design and implement plant warehousing strategies for production materials and finished products.

· Analyse inventories to determine how to increase inventory turns, reduce waste and optimize customer service.

· Manage activities related to strategies and tactical purchasing, material requirements planning, inventory control, warehousing and receiving.

· Design and implement supply chains that support business strategies adapted to changing market conditions, new business opportunities and cost reduction strategies.

Key Achievements include:

Ø Attended the Workshop in Kenya (Nairobi) and attained the Certificate of Global Inventory Management. This workshop was attended by various candidates from various countries including Washington DC, Zambia, Uganda and many more countries. The focus was primarily on Global Warehousing and Logistics from the point of Receiving stock in the warehouse, Production, Transfer, Distribution and Customer Return.

We have dealt with everything concerning Warehouse (all the documents that are necessary for Audit Trial), Stock (Physical and all the movement of stock in the system and making sure that they are in sync at the end of every month by way of Reconciliation, Customer Relation Management up to the point of Sale. Here the focus was in JIS (Just in Time System), getting the product to the Customer at the right time, right place, right quantity and with the right cost.

Ø We learnt how Inventory in general affect our Financial Statement.

Ø Attended the Workshop with the Managers of other Countries and achieved the Certificate of Supply Chain management.

Ø Certificate of Lawson Portal (ERP), this Training was conducted by the different Chartered Accountants direct from Washington DC (PSI).

Ø Attended and achieved the Certificate of Essential & Best Practice in Managing Accounts Payables from Allusani Skills & Training Academy – SETA accredited.

· Capturing Stock adjustment

· Capturing and Rolling up prices in the System

· Daily Manufacturing Standard Cost and Sell Enquiry report e.g. whenever there is ECP (Engineering Change Proposal) which affect price either way, I need to find out from the Engineering department what caused the price to change and update the System.

· Capturing of Payments from Debtors.

· Purchase Orders

· Doing the Financial Statements

· Writing and Capturing of Journals

· Doing the WIP (Work in Process) receipt before processing the Invoices in the system.

· Monitor supplier performance to assess ability to meet quality and delivery requirements.

· Handling the Management reports

· Meet with suppliers to discuss performance metrics, providing performance feedback and discussing production forecasts.

· Handling the number of hours worked that are directly involved in the production process for different Contractors.

· Closing the Manufacturing Orders.

· Month end re-allocations;

· Transfer balance on the Sundry Sales to the Turnover Account.

· Ensure that the following Sub Ledger and the G/L Accounts balances:

• Stock Raw Materials
• Work in Process
• Debtors

· Cash books (Deposits, Withdrawals and bring them to the Cash Journal report and file the document for the Audit trial).

· Sales order entry and Invoicing the Customer

· Processing and Reconciling the Cheques

· Handling the Financial Statements

· Monthly Management pack.

· Budgeting and always seek the explanation for the discrepancies by liaising with the departmental heads.

· Auditing and advisory to the management

· Petty Cash analysis

· Summary of Petrol cards for all the Directors of the Company and reconcile it to the excel spreadsheet.

· Credit cards Reconciliation for the Directors of the Company

· Attending to Customer queries

· Handle the Debtors Remittance advice to see which Invoices they are paying and reconcile that to the Accounts Receivable module.

· Perform any other financial process functionalities within the Finance department as requested by the Chief Financial Officer of the company.

I was entered into a TOPP programme in that Company;

· Bank Reconciliation statements/Cash books.

· Processing and Paying the Invoices for all Securities which provide services within our Company and its Subsidiaries.

· The VAT Reconciliation (SARS) of the company and its Subsidiaries.

· The Creditors Reconciliation.

· Work in Progress.

· The Turnover on the weekly basis and report to the Directors and appropriate Managers of the Company.

· Vat returns, Tax returns, PAYE and UIF.

· Auditing and execution.

· Budgeting helping by drafting and implementation.

· The Stock taking (Capturing and working out the Variances)

· Controlling the Stationary i.e ordering from the Suppliers and issuing to the different departments and even to the Subsidiaries after doing the GRN (Good Received Note)

· Making the Cheque requisition and give to the Financial Manager of the Company for final approval.

· Processing the Petty Cash of the Company and its Subsidiaries in the Cash books.

· Non Stock Control Account.

· Closing the Job / Job Closure.

Writing of Journals and posting them against the specific periods.

· The Reconciliation.

· The Availabilities – this is to say after Woolworth ordered the Stock, we deliver and I always make sure that they become aware of the Stock that we still have in our apartment in order for them to place the order again.

· Working on E-mails (Composing & Receiving)

· I produced Monthly Efficiency reports that allow the Owner to projects seasonal inventory needs (Efficiency Forecast).

· Assisted with the development of ideas for special promotional events and calculated book sales proceeds after each event in order to evaluate its success.

· Produced the weekly Production Figures / Work in Progress and report to the Director of the company.

· I have a full knowledge of Bookkeeping.

· The filing and retrieval of documents and have a comprehensive understanding of cross functional responsibilities within the Finance department.

· Responsible for working hand in hand with the Lecturer.

· Responsible for helping students to prove themselves to be enthusiastic to which their academic performance attest.

• Responsible for solving problems of the students with regard to the academics.

· Giving them extra classes, going through their tutorials and previous tests.

Key achievements include:

Ø Certificate for excellent service as Tutor / Mentor in the University of Free State for Culture of Learning Program