Sarah Khoza

• Management of losses and debts
• Expenditure Management
• LOGIS compliance and administration
• Handling of monthly returns

DUTIES PERFORMED AS AN INTERN

ACTIVITIES

Cash Payments and Receipts:

• Receiving and sorting source documents for payments made
• Receiving and recording money
• Issuing receipts
• Compiling payments for the invoices received in order to pay outstanding invoices/creditors within 30 days.
• Requesting document control on monthly basis for filling of payments, journals, receipts, disbursements, debts and other relevant documents.
• Keeping record of petty cash and weekly balancing of petty cash register.

Bank Reconciliation

• Verification of payments made on a bank statement to actual payments made
• Verification of receipts on a bank statement as reflected in records.
• Verification of all outstanding payments when doing a bank reconciliation
• Clearing any remaining amounts from the previous month’s reconciliation and carrying forward any unresolved amounts. Total cashbook receipts and payments, and posting to the bank.
• Preparing a payments proposal with supporting documentation.
• Preparing a receipt record with supporting documentation
• Printing age Analysis for supervisor.

Reconciling Supplier Statements/ Billing

• Capturing/processing receipts, journals, payments & debts.
• Ensure the correct management of ledgers
• Implementation of measures to rectify identified errors in financial administration
• Ensuring that supporting documents are attached
• Managing petty cash

Handing of losses:

• Reporting on the status of losses recorded and investigated
• Reporting of loss to regional office when occurred within 24 hours.
• Making follow ups on outstanding investigations.
• Compiling and capturing disallowance journals on Basic Accounting System.

The management of transport and telephone

• The evaluation of losses incurred with government vehicles
• The controlling of transaction history reports
• Ensuring the clearance of fleet services Expenditure to different objectives

Documents Control and Safe

• Investigation of irregularities in financial management in the Management area
• Reporting on irregularities to the SSA Financial Accounting
• Submission of recommendations on the countering of maladministration
• Manage document control on a monthly basis.
• Checking and monitoring of handing over certificate when the custody of a safe/strong room is taken over permanently.

Budget

• Set up parameters for a budget system in the computerized accounting system compare budget with actual figures
• Draw up capital budget with actual and budgeted figures.
• Transfer budget figures from accounting package to a spread sheet
• Execute a year percentage increase of the budget using the computerized accounting system
• Draw up a master budget

Handling of Monthly Returns

• Accruals and payables
• Certification of payments
• Clearing of Fleet Services & Telephone
• Debtors schedule
• Financial minutes
• Financial training
• Salary tax debts and deduction disallowance's
• Workflow group
• Payment 30 days
• Earmarked/finalized losses
• Suspense balance
• Section 32
• Ledger reporting Balance
• Debt Management
• Cost Containment
• Petty Cash Reconciliation
• Finance Meeting
• Creditors Reconciliation
• In Year Monitoring

Bank reconciliation:

• Reconcile supplier statements: process receipts and payments, check invoice received against order and prepare bank reconciliation statement.
• Prepare financial statements

Budgeting and standard costing:

• Calculate standard cost by utilizing the cost of direct labour.
• Develop and monitor allocated budget.
• Controlling inventory and overheads cost

Financial Accounting:

(BAS): Basic Accounting systems:

• Request document control on Basic Accounting System (BAS) on a monthly basis.
• Use spread sheet and accounting software to maintain and update records and use data base and other computer manage office records
• Request matching reports on Basic Accounting system
• Reconciled statement on monthly basis and up loaded them on (BAS)
• Accounting transactions
• Requesting proof of payments on Basic Accounting System
• Requesting Bank reconciliation on monthly basis
• Requesting Detailed reports on daily basis.
• Requesting Maintenance of code file on monthly
• Authorization payment under the supervision of the Senior State Account
• Requesting Entity Maintenance on Basic Accounting System.
• Requesting Expenditure Reports on daily basis.