Sanele Ntsika Mbekeni

1. Infrastructure Programme and Project initiation, planning and monitoring in line with IDMS.

• Collect information and provide inputs to the Procurement Strategy, Infrastructure Programme Management Plan [IPMP] and updating of the plan.
• Confirmation of project budget to IA by ensuring that all projects are listed on the ECE.
• Establish communication structure with IA for stakeholder on the project.
• Review and monitor the development of the Concept and Feasibility within the agreed brief.
• Attend the appropriate planning, co-ordination, and management Meetings.
• Manage and monitor the timeous submission by the IA of all plans and documentation for review and to obtain the necessary statutory approvals.
• Review and sign-off on the Project Execution Plans (stages 1 –6) prepared by IA in accordance with strategic decision-making points as defined in the Provincial Infrastructure Delivery Framework [IDMS] and facilitate approval to proceed to the next stage.
• Monitor the cost control from the IA to verify progressive design compliance with approved budget, including necessary design reviews to achieve budget compliance.
• Review, co-ordinate and integrate the detail design development process from IA to ensure alignment to agreed project scope, time, cost and quality parameters.
• Review, Co-ordinate and monitor the tender documentation from the IA in accordance with the Project Procurement Programme including the contracting arrangements.
• Review and monitor the appropriate insurances put in place for the implementation of the project.

2. Infrastructure Programme and Project Implementation and Monitoring.

• Monitor the implementation of Programmes and Projects by the Implementing Agents [IA] and the adherence to the Service Delivery Agreements.
• Review of contract project programme from IA and monitoring project performance against departmental targets.
• Attend to regular status meetings with the project team and conduct periodic inspection visits at project construction site(s).
• Compile monthly and weekly project progress reports for internal reporting.
• Review and recommend authorization of payments in line with the conditions of the appointments, contract management practices and within financial delegations.
• Review and recommend Variation Orders in terms of contract management practice and financial implications from IA.
• Monitor the strict adherence to the budgetary guidelines as well as project management, quality and safety standards.
• Manage relationships at various levels with the relevant project stakeholders and partners, in accordance with the project’s development objectives.
• Manage stakeholder expectations for project deliverables, communications and implementing effective systems of project governance, within the team and with strategic partners, both internally and externally.

3. Project commissioning

• Facilitate and monitor the commissioning, hand over and sign-off by IA and end-user(s).
• Review and monitor the commissioning and transfer of new assets and ensure that the end-user(s) are oriented in terms of the optimal usage of Facilities.
• Conduct defects inspection, facilitate and monitor the execution of the defect’s items.
• Review and monitor the close-out by ensuring the submission all site handover documentation by IA i.e., as-built drawings, occupation certificate, operating and maintenance manuals, warrantees, guarantees and user specifications.
• Monitor final account.

4. Implementation of refurbishment and rehabilitation Projects.

• Assess departmental projects that qualify for departmental funding assessed.
• Manage the preparation of Packages/Individual Project Briefs for projects that are not allocated to an Implementing Agent [IA].
• Manage the implementation refurbishment and rehabilitation projects funded by department.
• Provide guidance to the preparation of maintenance plans.
• Provide guidance to the preparation of project execution plans.
• On an annual basis, evaluate and monitor implementation of maintenance projects.
• Prepare and submit progress reports [financial and non-financial indicators]. This includes NEIMS, EFMS and IRM.

5. Infrastructure Programme and Project Evaluation.

• Review infrastructure projects and programmes in line with the built environment norms, standards and legislative requirements.
• Manage the preparation of the project close out and post project occupancy reports.
• Manage and participate in Post Project and Post Occupancy Evaluation exercises.
• Provide feedback to Directorate Physical Resources Planning on functional and technical norms and standards that should be updated from an architectural perspective.
• Participate in the continuous improvement of best practices, standardized processes and procedures, software applications and tools.
• Update Infrastructure Reporting Model.

1. Project initiation, planning and monitoring

• Develop project profile and request for funding approval.
• Review the Procurement Policy for the Project from consultants.
• Prepare and manage Packages/Individual Project Briefs by communicating them to the Consultants and monitor the development of the Concept and Feasibility within the agreed brief.
• Facilitate and co-ordinate the appointment of service providers for the design and construction of departmental projects.
  Coordinate and manage deliverables from consultants and key role players.
• Manage the performance the project team.
• Manage the planning, execution, monitoring and control and closure of the project.
• Manage and monitor the preparation of the project execution plans and review and sign off stages 1-6 including project costing by consultants.
• To plan, operate and maintain engineering projects, develop cost effective solutions according to standards.
  Ensure that control measures for cost, time and quality are in place.
  Conduct regular status meetings with the Project team.
• Evaluate existing technical manuals, standard drawings and procedures to incorporate new technology.
• Review, co-ordinate and integrate the detail design development process from consultants to ensure alignment to agreed project scope, time, cost and quality parameters.
• Monitor the Project Initiation Programme from consultants.
• Manage contracts in accordance with the provisions of the agreement, including monitoring and tracking of performance and timelines.
• Review and agree to the project procurement programme.
• Review and monitor the health and safety plan.
• Review, Co-ordinate and monitor the tender documentation from the consultants including the contracting arrangements.
• Ensure the appropriate insurances are put in place for the implementation of the project to minimize risks.

2. Project Implementation and Monitoring.

• Co-ordinate site handover and facilitate site access certificate for the project.
• Facilitate establishment of project steering committee and ensure manage monthly meetings.
• Measure progress against the contractor’s performance and ensure adherence to the contract conditions and timelines.
• Review, approval and management of contract project programme and measure performance against programme.
• Identify areas of concern, escalate with legal, technical and finance and provide resolutions in line with contractual obligations.
• Assessment and adjudication of correspondences from consultants and claims for extension of time and compensation events.
• Attend to regular status meetings with the project team and conduct periodic inspection visits at project construction site(s).
• Compile monthly and weekly project progress reports for internal reporting.
• Review and recommend authorization of payments in line with the conditions of the appointments, contract management practices and within financial delegations.
• Supervise the engineering work and processes and approve engineering work according to prescribed norms and standards.
• Issue contract instructions in accordance with the conditions of the contract.
• Monitor the implementation of the construction projects by providing an effective oversight to ensure that there is compliance with approved engineering functional and technical norms and standards and Quality Assurance standards.
• Manage resources, prepare and consolidate inputs for the facilitation of resource utilization. Ensure adherence to regulations and procedures for procurement and personnel administration.
• Monitor and control expenditure, produce progress and expenditure reports on infrastructure projects.

3. Project Handover and close-out

• Facilitate and manage project hand over and sign-off with consultants, contractor.
• Conduct defects inspection, facilitate and monitor the execution of the defect’s items.
• Review and monitor the close-out by ensuring the submission all site handover documentation by consultants.
• Monitor final account.
• Continuous professional development to keep up with new technologies and procedures, research literature studies on engineering technology to improve expertise.
• Provide reports to asset management for recording of movable and immovable infrastructure projects.
• Provide support during Audit.
• Conditional assessment of infrastructure/buildings in different municipalities within the province.
• Liaise with relevant bodies/councils on engineering related matters.

• Setting out of the works, taking quantities and measurements for bulk earthworks, conduct site supervision and provide guidance during excavations, stormwater pipes and sub-soils.
• Work with General Foreman and prepare pavement layers, monitor and ensure that works are done according to specification and drawing.
• Monitor and control quantities and application during stabilization of pavement layers (re-cycling in different sections with cement, Bitumen and Emulsion).
• Milling of patches and preparing of edge breaks, priming and paving, keeping records of quantities for preparation of payment certificate.
• Promote safety in line with statutory and regulatory requirements.
• Assist with planning and management of construction activities and prepare a daily/weekly and monthly reports for all my operations including expenditure report.

• Manage and coordinate all aspects of projects under the supervision of engineering technologist, project planning, implementation, monitoring, reporting and evaluation in line with projection management methodology.
• Assist engineers and technologist with, assessment reports, compiling of project initiation documents, measurements of the works, and preparation of CIDB aligned tender documents.
• Prepare Bill of Quantities and specifications.
• Review/evaluate standard drawings, existing technical manuals and procedures to incorporate new technology to create execute project work plans and revise as appropriate to meet changing needs and requirements subject to the approval of the engineering technologist.
• Contribute to human resource, finance and quality management activities during planning and construction and provide inputs and reports.

• Setting out of the works, taking quantities and measurements for bulk earthworks, keeping time sheet for all plant, labour and records of material.
• Conduct site supervision and provide guidance during trench excavations, Manhole construction, stormwater pipes and sub-soils, monitor and ensure that works are done according to specification and drawing.
• Collect site samples and work with site LAB and conduct LAB tests, keeping records of quantities for preparation of payment certificate.
• Promote safety in line with statutory and regulatory requirements.
• Assist with planning and management of construction activities and prepare a daily/weekly and monthly reports.