Sanele Ngcobo
Data Capturer
18 Burton Ave Pelham Pietermaritzburg
Summary
Efficient and precise with commitment to finishing jobs quickly and accurately. Proven to work closely with coworkers for effective data management.
Overview
9
9
years of professional experience
2
2
Languages
Work History
Data Capturer
Health Systems Trust
9 2019 - Current
- HPRS Registration of Patients, Pre Retrieval of Patient Files.
- Clinical Administration.
- Data Capturing on TIER.NET.
- Filling, Prepare, compile and sort documents for data capturing.
- Participated in ongoing training sessions to stay current with industry best practices and improve overall performance as a Data Capturer.
- Developed expertise in multiple database systems, allowing for efficient navigation and prompt resolution of discrepancies when encountered.
- Capture data from available records into the required format eg -TIER.NET.
- Export data between different database when required.
- Compile standard, weekly, monthly and quarterly reports with data obtained from TIER.NET.
- Collect data from all sections on a daily basis.
- Submit the list of early, late, missed appointments and defaulters.
- Submit Quarterly dispatch file.
- Ensure proper filling and safe keeping of data records.
- Provide administrative support.
Acting Monitoring & Evaluation Officer
Health Systems Trust
04.2023 - Current
- Design, implement and execute plans for improving data quality in the designated sub-district.
- Define Health information training needs within the sub-district and provide routine feedback of data to all facilities every quarter.
- Supervise the projects roving data capturers to ensure that TIER.Net integrated systems are implemented and up to date.
- Assist in development and implementation of data quality and information quality guidelines, training programs and training materials.
- Ensure accurate and timely development and submission of all reports required by different stakeholders.
- Provide input to optimize the monitoring and evaluation of the project and ensure its application within the sub district.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Collaborated with cross-functional teams to ensure alignment between program objectives and evaluation strategies.
Human Resource Management Internship
KZN Department of Health (Greys Hospital)
03.2016 - 08.2017
- Provide support services in processing of disciplinary cases, grievance cases and abscondment cases reported to the component and ensuring that the time frames of the relevant prescripts are adhered to.
- Record correspondence related to Labour Relations by recording the information, opening the files and maintaining the progress of each case until its finalization.
- Maintain statistical records in respect of Labour Relations cases and submit to my supervisor when required.
- Provide clerical support services to Labour Relations component e.g Bi-lateral meetings, IMLC meeting and Grievance meetings.
- Assist in making sure that all necessary documentation are available in preparing the disciplinary case.
- Assist in making sure that all witnesses are subpoenaed in time for the disciplinary enquiry.
- Assist in making sure that presiding officer is appointed to chair a disciplinary hearing.
- Assist in making sure that investigating officer is appointed to investigate an alleged misconduct case.
- Assist in giving update and feedback on Labour relations matters to the Supervisor on a weekly basis and/or as directed.
- Maintain statistical records in respect of Labour Relations cases using a prescribed spreadsheet and submit them to Head Office monthly.
- Assist in making sure monthly report and quarterly reports (FOSAD) are submitted to the relevant authorities using the prescribed spreadsheets.
- Make sure capturing of all Misconduct Cases (Informal and Formal), Disputes and Grievances onto PERSAL System.
- Capture Labour Relations Statistics onto the prescribed spreadsheet.
- Arrange the peripheral services to facilitate disciplinary enquiries, in-service training/workshop and any other area required to do so.
Human Resource Management In-service Trainee
KZN Department of Health (Greys Hospital)
09.2015 - 02.2016
- Assist in processing of appointment , Termination, Transfers, Retirements, Homeowners allowance, Night shift, Overtime claims and Sunday and Public Holidays on PERSAL.
- Filing of personal files and leave files.
- Assist in processing of matters related to incapacity leave or Ill-health incapacity.
- Capturing of leave forms using PERSAL and its own functions.
- Assist in capturing of all PERSAL transactions on the system.
- Taking minutes during HR meetings.
- Assist in calculating of leave gratuity and pro-rata service bonus for employee requested to retire.
- Develop and maintain database of HR training program.
- Assist in preparing of the workplace skills plan.
- Acting secretarial duties in HRD meetings.
- Issuing the notice of HRD meetings to HRD committee.
- Issuing the EPMDS forms to staff e.g-Performance agreement, Annual assessment, and job descriptions.
- Capturing EPMDS forms to the prescribed template or spreadsheet.
- Filling EPMDS forms.
- Opening EPMDS files for new appointees.
Education
Matric
Eastwood Secondary School
Monitoring And Evaluation
Philantrophy University
Diploma in Human Resources Management
UMgungundlovu TVET College
Skills
- Records Management
- Observational information
- Data Management
- Interpersonal Skills
- Problem-Solving
- Analytical Skills
- Deadline-oriented
- Effective Communication
- Teamwork and Collaboration
- Reliability
Knowledge And Skills
- Ability and knowledge to utilize Batho-Pele principles to ensure good service delivery.
- Good communication skills, interpersonal written and verbal skills
- Ability to prioritize and execute duties in order of importance.
- Ability to maintain high level of confidentiality
- Good data interpretation skills
- Excellent time management and administrative skills
- Ability to work well within a team
- Conceptualization and strategic thinking skills
- Ability to demonstrate the highest level of ethical behavior
- Persuasion, flexibility and the ability to adapt to changing environments and situations
- Good understanding of South Africa's public system, including the policies, management and health information systems and structures at national and provincial levels.
- Excellent administrative and organizational skills
- Ability to work under pressure and meet deadlines; good time management skills.
- Sensitivity to cultural differences as well as political, confidential and ethical issues pertaining to patient information.
Criminal Offence
None
Personal Information
- ID Number: 9104245757084
- Disability: None
- Date of Birth: 24/04/91
- Gender: Male
- Nationality: South African
- Drivers License: Code C1
- Marital Status: Single
References
- Mrs B Daniels, 073 605 0231, Sub District Coordinator (HST)
- Mr. S.C Ngcongo, 079 163 1894, District M&E (Health System Trust)
- Mrs. M Chandulal, 033 897 3303 (work), HR Supervisor (Greys Hospital)
- Mr. Garry Stofelss, 033 897 3307 (work), HR Assistant Director (Greys Hospital)
Timeline
Acting Monitoring & Evaluation Officer
Health Systems Trust
04.2023 - Current
Human Resource Management Internship
KZN Department of Health (Greys Hospital)
03.2016 - 08.2017
Human Resource Management In-service Trainee
KZN Department of Health (Greys Hospital)
09.2015 - 02.2016
Data Capturer
Health Systems Trust
9 2019 - Current
Matric
Eastwood Secondary School
Monitoring And Evaluation
Philantrophy University
Diploma in Human Resources Management
UMgungundlovu TVET College
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