SAMUEL HAPPY Nkambule
SECRETARY
Mbombela
Summary
Administrative Specialist experienced in managing office operations and providing comprehensive support. Achieved efficiency through effective scheduling, document management, and strong communication skills. Focused on team collaboration and problem-solving to deliver results in dynamic environments.
Overview
5
5
Languages
19
19
years of professional experience
Work History
Secretary to the Deputy District Commissioner
South African Police Service
09.2021 - Current
- Duration: 2021-09-01 - (Up to Date) Job Title: Secretary Job Description
- Drafted, dictated, and typed official documents and correspondence, ensuring accuracy and timely delivery.
- Compile presentations on PowerPoint to effectively convey information and support team objectives.
- Collaborated with law enforcement personnel to facilitate inter-departmental communication and project coordination.
- Documented work history and job roles within organization.
- Coordinated scheduling of meetings and appointments, optimizing calendar management for maximum productivity.
- Implemented filing systems that improved documentation accuracy and streamlined administrative processes.
- Managed correspondence and communication for senior officers, ensuring timely responses and efficient information flow.
- Organized and maintained confidential files, enhancing data retrieval and compliance with privacy regulations.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
Secretary to the Provincial Head POCC
South African Police Service: Provincial Head Office
09.2016 - 09.2021
- Centre Duration: 2016-09-12 TO (2021-09-01) Job Title: Secretary Job Description
- Draft, dictate and type official documents and correspondence.
- Type the minimum of 10 letters per day and disseminate to relevant role players.
- Compiled call-up instructions on Excel for deployment of over 10,000 personnel.
- Typed and disseminated at least 10 letters daily to relevant role players.
- Draft agendas and attendance registers
- Monitor and update a list of role-players for meetings
- Deliver an effective communication phone service.
- Receive and welcome visitors.
- Liaise with commander/manager to schedule meetings/workshops.
- Schedule and arrange travel and subsistence allowances.
- Plan and administer Bring Forward (BF) system.
- Compile presentations on a PowerPoint
- Setup projector and video conferences prior to the meeting
- Maintain office manager/commander diary and schedule future appointments/meetings.
- Coordinate attendees/visitors transport/parking from and to respective places/venues.
- Administer general office correspondence/documents.
- Maintain database/filing system/registers and trace documents.
- Protect integrity and evade unauthorized access of files/records.
- Address challenges/complaints and communicate to management.
- Determine office needs and order office supplies and equipment.
Management Information Centre
South African Police Service: Provincial Head Office: Vispol
05.2014 - 09.2016
- Duration: 2014-05-07 to 2016-09-11 Reason for Leaving: Restructuring Job Title: Office Administration: Management Information Centre Job Description
- Supervised office correspondence to ensure timely communication and information flow
- Drafted and typed official documents and correspondence to support administrative functions
- Compiled PowerPoint presentations to visually represent statistics for stakeholder review
- Type the minimum of 05 letters per day and disseminate to relevant role players.
- Documented work history and responsibilities in detail.
Secretary
South African Police Serivice: Provincial Head Office: Mpumalanga
09.2008 - 05.2014
- Duration: 2008-09-01 to 2014-05-06 Reason for Leaving: Supervisor Transferred Job Title: Secretary Job Description
- Drafted, dictated, and typed official documents and correspondence to ensure clear communication.
- Maintain office manager/commander diary and schedule future appointments/meetings.
- Liaise with commander/manager to schedule meetings/workshops.
- Coordinated travel arrangements and managed subsistence allowances for staff to ensure smooth operations.
- Greeted and assisted visitors at the front desk, ensuring a professional and welcoming environment.
- Administer general office correspondence/documents.
- Plan and administer Bring Forward (BF) system.
- Invite role players and circulate meeting/workshop documentation.
- Apply and order meeting/workshop refreshments.
- Coordinate attendees/visitors transport/parking from and to respective places/venues.
- Record and communicate approved meeting/workshop minutes.
- Maintain database/filing system/registers and trace documents.
- Compile and consolidate reports/returns.
- Compiled and consolidated reports/returns to support informed decision-making.
- Handled visitor challenges and complaints, relaying pertinent information to management for resolution.
- Managed operation and upkeep of standard office equipment to ensure functionality and efficiency.
- Assessed office requirements and procured necessary supplies and equipment to maintain productivity.
Facilitator & Student assistance
Learn It On Demand Business and Computer College
06.2007 - 02.2008
- Job Description: Facilitator & Student assistance Duration: 2007-06-04 to 2008-02-06 Reason for Leaving: Contract Expired
- Developed and implemented engaging curriculum for diverse adult learners.
- Facilitated workshops to enhance student skills in business and computer applications.
- Evaluated participant progress through assessments and provided constructive feedback.
- Provided individualized support to learners, fostering skill development and confidence.
- Delivered high-quality training sessions, ensuring participants developed a thorough understanding of the subject matter.
Education
Advance Diploma in Public Affairs (NQF 7) - Public Management
TSWANE UNIVERSITY OF TECHNOLOGY
MPUMALANGA SOUTH AFRICA 04.2001 -
Diploma in Public Management - Public Management
TSWANE UNIVERSITY OF TECHNOLOGY (NQF 6)
Mbombela01-2022
Office Clerk Certificate -
LEARN IT DEMAND BUSINESS AND COMPUTER COLLEGE (NQF5)
Bethal01-2007
Senior Certificate - Grade 12
DAVEL COMBINED SCHOOL
Ermelo01-2006
Skills
Document Management
Filling
Risk Management
Microsoft Office Packeage
Microsoft Teams
Time Management
Presentation Compilation
COURSE
- CTU TRAINING SOLUTION
- Microsoft Office
- Aug 2023
ABOUT ME
Excellent computer skill, professional and team worker, smart and experience in public management functions.
DRIVING LICENSE
Driving license category C1
Timeline
Secretary to the Deputy District Commissioner
South African Police Service
09.2021 - Current
Secretary to the Provincial Head POCC
South African Police Service: Provincial Head Office
09.2016 - 09.2021
Management Information Centre
South African Police Service: Provincial Head Office: Vispol
05.2014 - 09.2016
Secretary
South African Police Serivice: Provincial Head Office: Mpumalanga
09.2008 - 05.2014
Facilitator & Student assistance
Learn It On Demand Business and Computer College
06.2007 - 02.2008
Advance Diploma in Public Affairs (NQF 7) - Public Management
TSWANE UNIVERSITY OF TECHNOLOGY
04.2001 -
Senior Certificate - Grade 12
DAVEL COMBINED SCHOOL
Diploma in Public Management - Public Management
TSWANE UNIVERSITY OF TECHNOLOGY (NQF 6)
Office Clerk Certificate -
LEARN IT DEMAND BUSINESS AND COMPUTER COLLEGE (NQF5)