RUTH NGCOBO
Branch Administration And Finance Officer
KwaDlangezwa
Summary
A female born in 1997 June 25 in South Africa, KwaZulu Natal with a code 10(C10 drivers license. An experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills.
Overview
5
5
years of professional experience
8
8
years of post-secondary education
Work History
Branch Administration and Finance Officer
SmartStart
07.2022 - Current
- Received all invoices , checked correctness and authenticity for payment from coaches and Branch Manager.
- Received travel claims from coaches and Branch Manager.
- Checked accuracy of all documents and that invoices meet VAT requirements where needed.
- Captured all invoices and claims on monthly expense report template per correct cost codes and categorization.
- Prepared monthly and quarterly expense reports.
- Processed tax invoices on system for payment
- Responding to queries and making note of reasons for deviation from budgeted spending.
- Ensure all employees have correct expense claim template to use to record mileage and reimbursement expenditures.
- Analyzed implementation plan and budget
- Checking all employees' claims and validate correctness before sending to the manager for final approval.
- Company car management, including fuel card.
- Advise head office of any changes in payroll information received from branch employees.
- Assisted branch manager with interviewing.
- Submit new employee information to the head office including documents requested by HR and Payroll.
- Monthly stock take
- Inform branch manager to place order in time and advise on quantity to be ordered
- Track order once placed to ensure it is delivered to the branch on time- liaise with franchisor coordinator in the head office.
- Assisted with asset tagging.
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Reduced expenses by negotiating with vendors for cost-effective supply contracts and services.
- Facilitated cross-functional collaboration by acting as liaison between departments for task coordination and information sharing.
- Contributed to successful projects by providing essential administrative support and resource management.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Handled cash transactions and maintained sales and payments records accurately.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Responded to inquiries from callers seeking information.
- Assisted in onboarding of new employees by preparing orientation materials and providing guidance on company policies.
- Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Handled incoming and outgoing package deliveries, working with vendors to complete special requests and track missing packages.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, and scanning.
- Assisted in capturing information on the system such as banking details, I.D copies, registration forms and contracts.
- Take minutes.
Intern
SmartStart
07.2021 - 06.2022
- Maintained accurate records of financial transactions for ease of reference in budget analysis or audits.
- Expedited document processing by effectively utilizing scanning, photocopying, and printing equipment as needed.
- Filling
- Checked all invoices for correctness and authenticity.
- Checked staff travel claims and validated correctness before sending to the branch manager.
- Checked franchisees and children documents on the system.
- Prepared monthly expense reports.
- Taking minutes
- Processed purchase orders.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Handled cash transactions and maintained sales and payments records accurately.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Responded to inquiries from callers seeking information.
- Assisted in the planning of office events and meetings, ensuring smooth execution and positive outcomes.
- Coordinated travel arrangements for branch employees.
- Liaising with the coordinator for courier services.
Bookkeeper - Volunteer
Kesi Contraction
03.2021 - 06.2021
- Tracked expenses and income for the company.
- Implemented a more efficient filing system for financial documents.
- Captured and submitted income tax returns on e-filling.
- Issued invoices.
- Payed employees.
- Drafted a contract for employees.
Intern
Ndlabela And Sukumane Mazulu Joint Venture
07.2019 - 03.2021
- Asset control- safe keeping of equipment.
- Filled receipts and documents
- Received goods and identified them.
- Assisted the company to produce accurate quotations.
- Reports on supplier payments.
- Recording cash received and payments
- Managing petty cash.
- Monitoring cashflow and ensuring there is enough funds for day to day transactions.
- Directed calls to relevant employees.
- Make sure suppliers are payed.
- Prepared financial reports.
- Analyzed budget
Education
Certificate - Microsoft Excel- Beginner To Advanced
Udemy
Online 02.2022 - 03.2022
Certificate - Introduction To Data Business Analysis
Udemy
Online 01.2022 - 02.2022
Diploma - Financial Management
Mfolozi Tvet College
Esikhawini 01.2018 - 06.2021
Grade 12 -
Ongoye Secondary
KwaDlangezwa 01.2012 - 12.2016
Skills
References
Name : Mrs Thandeka Mabaso
Company : SmartStart
Position : Branch Manager
Phone number : 0835951423
Name : Ms Thoko Nkata
Company : SmartStart
Position : Receptionist and Office coordinator
Phone number : 0728517453
Name : Ms Nelisiwe Ngema
Company : SmartStart
Position : Quality Assurance Officer
Phone number : 0711010748
Timeline
Branch Administration and Finance Officer
SmartStart
07.2022 - Current
Certificate - Microsoft Excel- Beginner To Advanced
Udemy
02.2022 - 03.2022
Certificate - Introduction To Data Business Analysis
Udemy
01.2022 - 02.2022
Intern
SmartStart
07.2021 - 06.2022
Bookkeeper - Volunteer
Kesi Contraction
03.2021 - 06.2021
Intern
Ndlabela And Sukumane Mazulu Joint Venture
07.2019 - 03.2021
Diploma - Financial Management
Mfolozi Tvet College
01.2018 - 06.2021
Grade 12 -
Ongoye Secondary
01.2012 - 12.2016
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