Rugshana Francis
CapeTown,Western Province
Summary
I, Rugshana Francis of sound mind here by give the reader my reasons why I would fill any gap in your company and be a valuable asset at the same time:
• Ability to work under pressure, to meet deadlines
• Accuracy and attention to detail
• Strong reconciliation and problem solving skills
• The ability to communicate effectively at all levels within the organization
• Sound numeracy
• Excellent verbal and written communication abilities
• Ability to produce timely and accurate figures
• Ability to work independently and as a team
• Sense of pride/passion for delivering service excellence
• Ability to handle multiple tasks with good planning and organizational skills.
I know I would be a valuable asset to you and the staff I may work with. Positivity and perseverance plays a major role in my career and social Life.
My mission statement is to work hard and to do my expected duties to the best of my ability. To gain knowledge every day in whatever I do and to be Creative and open – minded about my work.
Thanking you in advance
R. Francis
Overview
20
20
years of professional experience
4
4
years of post-secondary education
5
5
Certifications
2
2
Languages
Work History
Creditors Clerk
The Building Company
08.2023 - Current
- Maintenance of accounts payable records
- Ensure that supplier invoices are processed timeously and accurately.
- Ensure that all supplier invoices have proper vat and address details of both parties.
- Ensure that all invoices are stamped with a received stamp and captured stamp.
- File supplier invoices received and posted.
- Flag debit balance accounts to the creditor's supervisor.
- Supplier statement reconciliations and supplier payments
- Reconcile supplier statements received to underlying accounts payable records.
- Follow up with vendors for any missing statements not received.
- Resolve any disputes/queries between supplier statements and accounts payable records with suppliers timeously and in a professional manner.
- Provide completed supplier reconciliations to the creditor supervisor timeously.
- Ensure a complete and accurate understanding of supplier payment terms.
- Ensure all suppliers are paid in accordance with payment terms.
Assist other creditors clerks where necessary with creditors reconciliations.
HR Training Administrator
Fine Chemicals Corporation
03.2021 - 07.2023
- Provide the relevant and appropriate administrative and operational support in line with the business and groups processes
- Timeous and accurate capturing, updating and maintenance of human capital records on all platforms and/or systems
- Participates with end-to-end recruitment and onboarding processes
- Assist in driving people wellness initiatives throughout the business
- Collaboration of information for human capital reporting
- Administration of the payroll and employee benefits component of the business
- Provides the relevant and appropriate HR administration support to business as and when required in line with the groups shared services processes
- Participate in projects as identified in line with the human capital strategy
- Communication with various internal and external stakeholders
Creditors Clerk
Fine Chemical Corp
11.2019 - 03.2021
- Ensure payments to suppliers are made timeously and according to Company policy and procedures
- Liaison with internal and external suppliers
- Engagement with Company Creditors on a professional manner
- Resolving daily Creditor queries and ensuring query resolution register is maintained
- Preparation and checking of vendor reconciliations
- Follow-up on all outstanding payments
- Follow-up on creditor related issues / queries and the tracking thereof
- Month-end and intra-month payments
- New Vendor upload onto BAAN and the online banking platform
- Invoice matching and following up on price variances in Baan
- Reconciliations - trade creditors
- Reconciliations - sundry creditors
- Maintaining creditors files and supporting documentation
- Daily / Weekly / Monthly Reporting to Finance Manager on creditor status and outstanding payments
- Ensure creditor payments are in line with the approved
- SOP
- Ensure the correct allocation of payments in the books of account
- Maintenance of the creditor's age analysis and the GRN age analysis including frequent review of creditors atdays and over
- Maintenance of creditor's master files for each supplier
- Compliance with creditor's payment terms
Accountant Company
Cool Wines/Meridian Wines
03.2019 - 11.2019
- Ensure all PO's are authorized with relevant invoice attached and scanned into the ERP system
- Ensure supplier invoice is compliant with SARS VAT legislation and general accounting practice
- Ensure all PO's are allocated correctly
- Ensure all required statements have been obtained from supplies timeously as per monthly age analysis
- Prepare reconciliations for payment with relevant documentation attached
- Ensure allocations on payments to be applied correctly
- Manage reconciliations of outstanding accounts and monitor outstanding accounts as per age analysis
- Prepare and send remittance advice for payments made to reliance suppliers
- Prepare invoices and documentation for intercompany invoices and monitor the intercompany clearing accounts
- Effectively handle any queries relating to relevant accounts and provide feedback timeously
- Prepare monthly creditors report - containing a review of outstanding accounts and all current queries
- Employment History & References
- Continued on page 4
- Ensure all documents are correctly filed and that the filing system is accurately maintained
- Plan and prioritize, demonstrating abilities to manage competing demands
- Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs.
Accounts Payable Clerk, Supplier
EOH
12.2018 - 03.2019
- Reconciliations and payments
- Allocating payments and credit notes
- Creating and modifying creditors master data files
- Creditor reconciliations including Grinya
- Invoice Receipts & AP Ledger
- Allocating of debit orders on bank to creditors invoices
- Getting supplier invoices authorized by business unit via the order system and regular liaising with business unit administrators
- Liaising with suppliers on a regular basis
- Resolution of AP queries
- Filing of supplier invoices and payment batches
- Preparing & administering monthly payment forecasts
- Assisting team members and BU's with queries
- Releasing payments on STD Bank
Accounts Payable Clerk
Faurecia Emmisions Control
01.2017 - 11.2018
- Manage local and foreign payments
- Ensure all documents are matched according the grni report
- Ensure all shipping documents are received before processing foreign invoices
- Ensure all documents are processed in time to meet payment deadlines are per agreed payment terms
- Attend weekly meetings with accounts payable manager
- Interact with suppliers to resolve queries on a daily basis
- Interact with the plant to resolve internal queries with the purchasing department
- Ensure cash forecast is completed and presented to financial director
- Responsible for the Uitenhage and Pretoria plants
- Book value 30 million
- Matching all invoices received from suppliers
- Ensure purchase order and delivery notes are correct
- Printing of the creditors ledger
- Ensuring all supporting documents are attached to the payment recon
- Preparing payment schedule
Assistant Manager
Pick n Pay (Retailers (Pty) Ltd
10.2013 - 11.2016
- Arrange late payments with vendors at financial
- Year - end
- Maintains sound business relationship with vendors
- Reviews all exception reports from SSR
- Ensures that all statements are uploaded correctly on the supplier portal
- Follows up on any issues handed over to clerks
- Ensures that all new accounts are loaded
- Conducts a bi-monthly workshop with creditors
- Supervisors
- Prepares for internal audits by spot checking accounts and process validity, accuracy and completeness
- Changes details on sap for creditors manager to authorize
- Review manual creditors ledgers on daily basis
- Runs month end reports and presents to creditors manager for review
- Prepares monthly report for accounts in debit and presents to creditors manager for review
- Completes sap icredit report at financial year end
- Checks efts before sending to accountant for authorization
- Review problem accounts, recons and queries and provide a status update on accounts
- Provides support for creditors clerks
- Ensures work is distributed evenly amongst invoice clerks
- Manage leave request, sick leave, time off and
- Overtime
Creditors Clerk/Supervisor
Ernst & Young, PNP Contr
06.2010 - 09.2013
- Processing Payments
- Ensuring Suppliers Receives Funds and Payments Are Accurate
- Liaising with Receiving Managers of the stores
- Closing off Of Western Cape accounts
- Ensuring Pharmacy Accounts gets paid on time
- Liaising With All Pharmacy Stores And Regional HOD
- Liaising with the HOD And The Accountants on a regular basis
- Assisting Clerks with problematic Accounts and
- Suppliers
- Check Completeness and accuracy of payments
- Posting of manual invoices and Credit Memos prepared by Clerks
- Ensure that correct authorizing Official has signed off document and correct General Leger Acc and
- Cost Centre is used
- Investigate and follow up on queries
- Employment History & References
- Continued on page 3
- Review Supplier Statements - 120,90 And 60 Days
- Sending Remittances of Payments to suppliers
Creditors Clerk
Earnest & Young, PNP
11.2009 - 05.2010
- Liaising With Suppliers
- Paying Maximum +/- 100 Suppliers
- Meeting Deadlines
- Assisting Suppliers With Queries
- Assisting Team Workers
- Communicating with The Buyers And Stores
Accounts & Admin Clerk
The Gerald and Marc Hoberman Collection
Publication Firm
02.2008 - 09.2009
- Data Capturing
- General Office Admin
- Reconciliation And Payments
- Processing Statements
- Month End Reporting
- Invoicing Debit / Credits
- Daily Bank statements
- Debt Collecting
- Do Month End Analysis
- Listing Bad Payers On Itc
- Sorting Out Recons For Client
- Processing Of Payments In Cashbook
- Control Sheet Debtors/Storeroom
- Monthly Agent Stock Report
- Handling Client Queries
- Sorting Of: Age Analysis; Deposits; Journals
- Operating The Switchboard
- Assisting General Manager
- Assisting Director
- Diary Management
- Reconciling Stock
- Full Dbts And Crdts Function
- Manage Statements And Debtor Accounts
- Control All Eft Sheets
- Maintain Customer Files
- Perform Credit Checks On New Clients
- Banking And Processing Of Receipts
- Reason for Leaving: Retrenchment
Accounts Clerk
Aquila Private Game Res
07.2006 - 02.2008
- Data Capturing
- General Office Admin
- Reconciliation And Payments
- Processing Statements
- Month End Reporting
- Invoicing
- Daily Bank statements
- Debt Collecting
- Setting Up Conferences
- Deals With Suppliers Directly
- Full Dbts And Crdts Function
- Processing Of Credit Cards & Refunds
- Daily Banking
- Prepare Cheques/ Deposits For Payment
- Assisting The Hr, Payment Receipt Allocations
- Reconciling Stock Variances
- Running Of Curio Store
- Do Month End Analysis
- Doing All Purchasing For Company
- Paying Out Operators Commission
- Controlling Of Petrol Book
- Do Banking On A Daily Basis
- Reserve Runs Operational
- Seeing To Staff At The Reserve
- Submitting Workmen's Compensation
Receptionist
Auto Armor
02.2005 - 06.2006
- Diary management
- Update of data records
- Follow up/ conclude queries
- Type and manage correspondence
- Manage petty cash
- Processing of invoices
- Liaise with clients
- Monthly statistical report
- Debt collecting
- Report directly to md
- Exporting of work done
- Reconciling all accounts for the month
- Data capturing
- Do banking on a daily basis
Education
Matric - Accounts
Aloe Senior Secondary
01.1999 - 12.1999
Higher National Diploma - Management
Oval International
01.2012 - 12.2014
Bachelor in Human Resources - Human Resources
Mancosa
Cape Town 01.2022 -
Skills
MS Office (with Excel Advanced)undefined
Certification
MS Excel 2016 Windows - Intermediate
Timeline
Teachers Record TEFL
07-2024
120 Hour TEFL /TESOl Certificate
07-2024
Creditors Clerk
The Building Company
08.2023 - Current
MS Excel 2016 Windows - Intermediate
07-2022
Bachelor in Human Resources - Human Resources
Mancosa
01.2022 -
Train the Trainer
07-2021
Performance Management
06-2021
HR Training Administrator
Fine Chemicals Corporation
03.2021 - 07.2023
Creditors Clerk
Fine Chemical Corp
11.2019 - 03.2021
Accountant Company
Cool Wines/Meridian Wines
03.2019 - 11.2019
Accounts Payable Clerk, Supplier
EOH
12.2018 - 03.2019
Accounts Payable Clerk
Faurecia Emmisions Control
01.2017 - 11.2018
Assistant Manager
Pick n Pay (Retailers (Pty) Ltd
10.2013 - 11.2016
Higher National Diploma - Management
Oval International
01.2012 - 12.2014
Creditors Clerk/Supervisor
Ernst & Young, PNP Contr
06.2010 - 09.2013
Creditors Clerk
Earnest & Young, PNP
11.2009 - 05.2010
Accounts & Admin Clerk
The Gerald and Marc Hoberman Collection
Publication Firm
02.2008 - 09.2009
Accounts Clerk
Aquila Private Game Res
07.2006 - 02.2008
Receptionist
Auto Armor
02.2005 - 06.2006
Matric - Accounts
Aloe Senior Secondary
01.1999 - 12.1999
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