Microsoft Office
Roslyn Roffey
Overview
26
26
years of professional experience
6
6
years of post-secondary education
Work History
Office Manager and Receptionist
Bamboo Rock
Blue Hills
05.2024 - Current
- Schedule and co-ordinate meetings, appointments and travel arrangements (domestic and international)
- Plan and organise meals for meetings and events
- Purchase and control office supply inventories and company groceries
- Record, transcribe and distribute meeting minutes
- Professionally handle telephone calls and greeting of clients and guests
- Ensuring all cleaning of building, offices and gardens are maintained to an exemplary level
- Weekly stock take of all kitchen items and purchase replacements as needed
- Assisting Group Administrative Manager with reconciliation of two business monthly returns
- Assisting Group Administrative Manager with all tasks as and when necessary
- Assisting Group HR Manager with maintaining HR Files
- Archiving all site documents and filing them as per prescribed Archive Methodology
- Liaising with IT Company to ensure that the Internet and Wi-Fi remained functional
- Assisted with personal and work related work as requested
Office Manager and Receptionist
Bitek Industries
Chloorkop
05.2023 - 04.2024
- Schedule and co-ordinate meetings, appointments and travel arrangements (domestic and international)
- Plan and organise meals for meetings and events
- Purchase and control office supply inventories and company groceries
- Record, transcribe and distribute meeting minutes
- Professionally handle telephone calls and greeting of clients and guests
- Effectively attend to all general office management duties and tasks
- Controlling purchases and compiling monthly expenses
- Organise venue, transportation, menu, purchasing of all alcohol and food for Year End Function for Factory Staff
- Organise weekly Friday Staff Lunch
- Organise and purchase all beverages (alcohol and non-alcoholic), pack the fridge and maintain a prescribed level of beverages per month
Executive Personal Assistant to CEO and HR Director
Sekta Group
Midrand
09.2021 - 03.2022
- Maintain and organise the CEO and HR Director's calendars, including scheduling meetings, appointments and conferences
- Ensure that scheduling conflicts are minimized and manage the executive office efficiently
- Arrange domestic and international travel plans and itineraries, including flights, accommodation and transportation
- Organise and prepare meetings, including taking minutes and distributing same
- Act as the primary point of contact and answer phone calls, screen and direct inquiries and take messages as necessary
- Oversee general office management tasks
- Maintain positive client relations and ensuring their needs are addressed promptly and professionally
- Efficiently ran his private requirements pertaining to his home, bills etc
Executive Personal Assistant to CEO and HR Director
Safrican Insurance
Houghton
06.2018 - 03.2020
- Maintained utmost discretion and confidentiality when dealing with private and confidential correspondence for CEO
- Typed documents such as correspondence, drafts, memos, and emails for management
- Managed and distributed incoming messages and correspondence
- Purchased and maintained office supply inventories
- Greeted visitors and determined the appropriate point person and meeting time for their specific situations
- Recorded, transcribed and distributed meeting minutes
- Organised the running of events inclusive of catering, venues and all related items
- Scheduled and coordinated meetings, appointments and travel arrangements for CEO and HR Director
- Detailed travel Itineraries drawn up for every meeting with full details of route, contact person, flights, hotels, emergency numbers etc
Personal Assistant to Owner
Express Employment Professionals
Sandton
06.2016 - 06.2018
- Managed calendar of appointments, filed expense reports, composed and prepared confidential correspondence
- Handled all domestic and international travel reservations
- Answered and screened telephone calls in a courteous manner
- Drafted Disciplinary Letters and prepared CV's
- Assisted with the opening of files, compilation of documents, uploading and submission of tenders
- Prepared invoices of MIE checks for each and every company using the MIE services
- Qualified as a MIE vendor by taking of fingerprints, criminal record checks, matric and tertiary certificate verifications
Executive Personal Assistant to CEO and CFO
New Generation Management Consulting
Sandton
04.2015 - 05.2016
- Efficiently handling confidential paperwork and routine office tasks
- Managing CEO's and CFO's schedule and travel plans
- Purchasing and controlling company groceries
- Compiling monthly expenses (R90 000.00 per month) for CEO
- Answered and screened telephone calls in a courteous manner for CFO, Operations Manager and MD of Business Skills
- Designing and compiling of new company letterheads
- Storing and managing all company files for each subsidiary company (11 companies in total)
Secretary and Receptionist
Aristotelian College of Marketing Management (ACMM)
Bedfordview
11.2014 - 04.2015
Co-owner and Manager
Bundu Pub and Grill
Edenvale
07.2011 - 08.2013
Administration Manager
Treadsafe CC
Germiston
04.2005 - 06.2011
Executive Assistant to MD and 5 Directors
WHD / Stability and Saffer & Co.
02.2001 - 03.2005
Executive Secretary to Divisional Manager
IBM SA
11.1998 - 01.2001
Timeline
Office Manager and Receptionist
Bamboo Rock
05.2024 - Current
Office Manager and Receptionist
Bitek Industries
05.2023 - 04.2024
Executive Personal Assistant to CEO and HR Director
Sekta Group
09.2021 - 03.2022
Executive Personal Assistant to CEO and HR Director
Safrican Insurance
06.2018 - 03.2020
MIE Background Screening
MIE Background Screening
02.2017 - 02.2017
Personal Assistant to Owner
Express Employment Professionals
06.2016 - 06.2018
Executive Personal Assistant to CEO and CFO
New Generation Management Consulting
04.2015 - 05.2016
Secretary and Receptionist
Aristotelian College of Marketing Management (ACMM)
11.2014 - 04.2015
Co-owner and Manager
Bundu Pub and Grill
07.2011 - 08.2013
Administration Manager
Treadsafe CC
04.2005 - 06.2011
Executive Assistant to MD and 5 Directors
WHD / Stability and Saffer & Co.
02.2001 - 03.2005
Executive Personal Assistant / Secretary Diploma
Academy of Learning
01.1999 - 04.1999
Executive Secretary to Divisional Manager
IBM SA
11.1998 - 01.2001
High School Diploma -
Queens High School
01.1979 - 11.1984
Summary
Experienced Office Management and Executive Personal Assistant with experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized Office Manager/Executive Personal Assistant with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Education
High School Diploma -
Queens High School
Kensington 01.1979 - 11.1984
Executive Personal Assistant / Secretary Diploma
Academy of Learning
Pinetown 01.1999 - 04.1999
MIE Background Screening
MIE Background Screening
Pretoria 02.2017 - 02.2017
Skills
- Technical support
- Presentation design
- Office management
- Travel coordination
- Administrative support
- Report preparation
- Project management
- Scheduling and calendar management
- Document management
- Office administration
- Data retrieval systems
- Information protection
- Facility management
- Staff management
- Event coordination
- Organizational skills
- Office management software
- Documentation and control
- Database administration
- Report writing
- Meeting planning
- Clear oral/written communication
- Mail handling
- Workflow optimization
- Customer service
Certification
Executive Personal Assistant / Secretary Diploma
Certificate of Bookkeeping in Trial Balance
MIE Certificate - Smartscreen application and Biometric Integration Workshop
Accomplishments
- Streamlined workflow by consolidating lengthy processes and redundant documentation which resulted in more effective and timely completion.
- Increased office productivity by implementing numerous process improvements.
- Designed a more efficient Excel template to track and manage office personnel calendars and daily meetings.
- Updated and maintained company database to reflect current and accurate client records.
Work Preference
Work Type
Full TimeWork Location
RemoteOn-SiteImportant To Me
Company CultureWork-life balanceHealthcare benefitsPaid sick leaveWork from home optionPersonal development programsWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Software
PowerPoint
Excel
Outlook
Word
Lotus 1 2 3
Languages
English
Bilingual or Proficient (C2)
Afrikaans
Advanced (C1)
Interests
Crafting
Cooking
Reading
Exercise
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