Rosemary Gina Zakas
Virtual Executive Assistant
Mariannhill Park,KZN
Summary
Highly organized professional with proven track record in coordinating complex tasks and ensuring seamless operations. Adept at managing schedules, resources, and stakeholders to achieve project goals effectively. Renowned for fostering teamwork and adapting to dynamic environments, making significant contributions to organizational success.
Overview
21
21
years of professional experience
3984
3984
years of post-secondary education
2
2
Languages
4
4
Certificates
Work History
Co-Ordinator for HR & Health & Safety
NEPTUN BOOT
02.2023 - Current
- Assist Human Resources Manager with all documentation
- Set-up concise and efficient electronic and hard copy filing system
- In-depth research on all projects undertaken, ie. Waste Management, Environmental, etc
- Set-up of proper documentation control from inception
- Liaising with all stakeholders involved on various projects concerning Recycle, Re-Use, Re-Purpose
- Arrange for the best quotes from various training institutions for training of staff in all aspects of Health & Safety in accordance with the OSH Act
- Part of a team in aligning the company with the International requirements for the annual SMETA Audit (Sedex Members Ethical Trade Audit)
PA/Bookkeeper
DR ARTHUR WRIGHT
01.2022 - 09.2022
- Company Overview: (Orthodontist)
- Personal Assistant to Dr Wright
- Responsible for liaising with patients regarding their medical accounts
- Liaising with Medical Aids on behalf of patients
- Banking on a daily basis
- Capturing Invoices on E-Live and Pastel
- (Orthodontist)
- Reason for Leaving: End of Contract
Financial & Office Administrator
AL-KO TRAILCO (PTY) LTD t/a AL-KO KZN
05.2010 - 06.2018
- Company Overview: a German family owned company, specializing in vehicle technology, our division was responsible for the trailer component section
- Employed for/and involved in the initial set-up and opening of the KZN Branch of AL-KO
- Responsible for setting up of and maintaining the entire office administration function, and assisted in the warehouse set-up.
- Day to day management of the office and warehouse environment with regards to all administration requirements.
- Managed a staff compliment of 4 (Driver, Warehouse Assistants and Domestic worker)
- Set-up and daily maintenance of efficient and comprehensive filing system.
- Daily processing and continual maintenance of inventory on Pastel Partner, and later Sage Evolution bookkeeping systems (taking in of stock, updating prices as per head office, submission of reports and statistics as and when requested.
- Setting up continual updates of spreadsheets providing the Sales Manager and warehouse up to date information of stock on hand, prices, etc.
- Banking on a daily basis and consistent record keeping of payments allocated on the ERP system.
- Allocation of monies received to correct accounts
- Daily reconciliation of accounts and monies outstanding
- Debtors control, by following up on outstanding payments due by customers
- Customer support and counter sales
- Taking of orders and ensuring that components are picked and invoiced correctly.
- Telesales – keeping in contact with customers and following up on potential sales
- Petty cash administration – keeping of cash and keeping accurate records of expenditure and capturing of information onto the ERP system.
- A German family owned company, specializing in vehicle technology, our division was responsible for the trailer component section
- Reason for Leaving: Retrenched (Full Branch Closure)
PA / Administrator / Accounts
RAY’S BUILDING CONTRACTORS
09.2007 - 01.2010
- Customer liaison both telephonically and personally
- Liaised with building inspectors, regarding job completions, etc
- Full Accounting function (Debtors, Creditors, Capturing and Reconciling of all accounts on a daily/monthly basis – Manual)
- Set-Up Cash Book on Excel and balanced to Bank Statement
- Opening of new files and established a system
- Day to day running and maintenance of office
- Set-up of wage sheets (formulated) on Excel – 30 staff
- Weekly Wages
- Reason for Leaving: No Prospects
Point of Sale Input
TWICHIN TRADING
05.2007 - 07.2007
- Temporary Position, but company closed soon after
PA / Office Reception / Accounts
STATIC EPOXY POWDER COATING
07.2005 - 03.2007
- Responsible for the setting up of systems from initiation and the continuous day to day running of the office
- Liaising with customers, both telephonically and personally
- Ordering of Stock (Powder, chemicals, safety equipment, etc)
- Accounts (Debtors, Creditors, Daily and Monthly capturing of accounts on Pastel)
- Month End Statements and Balancing Cash Book
- Set-Up of Wage Sheets (MEIBC Deductions) on Excel and weekly capture thereof
- Day to day running and maintenance of office
- Set-up of wage sheets (formulated) on Excel – 30 staff
- Weekly Wages
- Reason for Leaving: Personal
Shop Manager
SMOKEY JOE’S
09.2004 - 04.2005
- Company Overview: (Biltong Shop)
- (Biltong Shop)
- Reason for Leaving: Temp Position (Moved out of the area)
Education
Matric -
Grosvenor Girls’ High
Development Management - undefined
University of Dbn-West
03.1995 - 02.1996
Assertive Communication -
City of Durban
Personal Effectiveness For Business Administration
Kwelanga Training (Pty) Ltd
Durban, South Africa10-2023
Emotional Intelligence
Kwelanga Training
Durban04-2024
Skills
Problem-solving
MS office
Data entry
Adaptability and flexibility
Administrative leadership
Document management
Multitasking and organization
Team collaboration
Work Planning and Prioritization
Presenting ideas and plans
Discretion and confidentiality
Professional networking
Education
- 1985, Matric, Grosvenor Girls’ High, Bluff
- University of Dbn-West, Development Management, 03/01/95, 02/29/96, City of Durban, Assertive Communication, 04/01/97
Abilities Strengths
- Proven ability to work well under pressure
- Ability to adapt to any work environment
- Very motivated
- Very good understanding of Microsoft Word, Outlook and Excel, as well as Pastel Partner v14 and Sage Evolution
- Excellent administration skills
Dependants
None
Personal Information
- ID Number: 6701090003085
- Age: 57
- Criminal Offences: None
- Health Status: Excellent
- Nationality: South African
- Marital Status: Widow
Timeline
Emotional Intelligence
04-2024
Personal Effectiveness for Bus. Admin
10-2023
Co-Ordinator for HR & Health & Safety
NEPTUN BOOT
02.2023 - Current
PA/Bookkeeper
DR ARTHUR WRIGHT
01.2022 - 09.2022
Financial & Office Administrator
AL-KO TRAILCO (PTY) LTD t/a AL-KO KZN
05.2010 - 06.2018
PA / Administrator / Accounts
RAY’S BUILDING CONTRACTORS
09.2007 - 01.2010
Point of Sale Input
TWICHIN TRADING
05.2007 - 07.2007
PA / Office Reception / Accounts
STATIC EPOXY POWDER COATING
07.2005 - 03.2007
Shop Manager
SMOKEY JOE’S
09.2004 - 04.2005
Assertive Communication
04-1997
Development Management
03-1995
Development Management - undefined
University of Dbn-West
03.1995 - 02.1996
Matric -
Grosvenor Girls’ High
Assertive Communication -
City of Durban
Personal Effectiveness For Business Administration
Kwelanga Training (Pty) Ltd
Emotional Intelligence
Kwelanga Training
Certification
Development Management
Work Preference
Work Type
Full TimeLocation Preference
RemoteImportant To Me
Work-life balanceTeam Building / Company RetreatsPaid sick leaveHealthcare benefitsWork from home optionFlexible work hoursPersonal development programsWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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