Rose Moleme Talane

Industry: Electrical Engineering & Construction

Responsible for the following team and ensuring they delivers great service to the company and its staff.

• HR & Payroll Officer | HR Administrator | HR Intern | X2: Receptionist | Office Administrator | SHERQ Officer | X2 Cleaners
• Responsible for the end-to-end HR, Administration & Office Management.
• Employed to ensure HR & Admin operations run smoothly and improve as the company grows.
• I am instrumental in the faultless running of the entire organization on HR and Administration.
• Recruitment Strategy & Execution: Develop and execute recruitment plans: design job descriptions, advertise across channels.
• Onboarding & HRIS Data Capture: Manage onboarding workflows: issue and sign employment contracts; deliver induction sessions; capture and validate new hire data in the HR/Payroll system.
• Policy Development & Implementation: Create, update, and roll out HR policies and procedures across the organization. Partner with management to communicate and enforce these consistently.
• Employee Relations & IR Management: Address employee concerns, conduct investigations, oversee disciplinary procedures, grievances, and represent the company at CCMA/Bargaining Council hearings.
• Legal Compliance & Statutory Reporting: Ensure compliance with South African labour laws (e.g. BCEA, LRA, EE/ WSP). Prepare and submit statutory reports (WSP, EE, COIDA, UIF, SDL), and monitor legislative changes.
• Performance Management: Support performance appraisal cycles, assist line managers with setting KPIs and managing underperformance through performance improvement plans.
• Training & Skills Development: Assess training needs, coordinate programs aligned with BEE requirements, maintain Skills Matrix, WSP and ATR; track training uptake and effectiveness.
• Employee Records & HR Documentation: Maintain accurate and confidential employee files and HR databases; prepare and update letters (promotions, warnings, debt acknowledgments, contracts).
• Termination & Exit Processes: Handle exit administration including payroll input, benefits cancellations, leave payouts. Conduct exit interviews and recommend improvements.
• Payroll Oversight & Expense Administration: Approve employee claims, overtime, and expenses via ESS; manage payroll input in SAGE People, distribute payslips, process salary payments and lodge PAYE/UIF/SDL declarations monthly.
• Strategic Reporting & Org Design: Provide monthly HR updates to management; maintain and update the organizational structure.
• Employee Wellness & Culture: Identify and implement wellness initiatives through partners such as Vitality and Discovery; support corporate culture programs.
• Office & Facilities Management: Oversee smooth functioning of office equipment, manage travel and accommodation logistics, ensure workplace safety.
• Safety & Quality Management Support: Oversee SHERQ/ISO 9001 administrative responsibilities; facilitate SHE and quality meetings.
• B-BBEE & Diversity Compliance: Facilitate B-BBEE meetings and ensure workforce representation goals are met across demographics and levels.
• Optimized payroll processing procedures for accuracy and timeliness using advanced software solutions.
• Conducted thorough internal investigations, addressing employee concerns with fairness and transparency.

Industry: Electrical Engineering & Construction

Responsible for the following team and ensuring they delivers great service to the company and its staff.

• HR Intern | Bids Intern | Reception & Administrator | Cleaner
• Recruitment & Onboarding Oversight: Manage the full cycle of recruitment admin: draft offer letters, contracts, promotions, salary increases, transfers, demotions, acting allowances and bonuses. Ensure successful candidates across all levels receive and sign employment contracts, followed by induction and data capture into the HR/payroll system.
• Employee Data & System Administration: Maintain accurate records in the HR/Payroll system (e.g., SAGE 300 People). Review and approve employee claims, overtime, expenses via ESS, upload payslips, process salary payments, and resolve queries. Handle monthly PAYE, UIF and SDL declarations.
• Policy & Procedures Implementation: Partner with line management to communicate new and existing policies, drive enforcement, and ensure consistent organizational adherence.
• Performance Management Support: Support development and implementation of performance systems and KPIs. Assist managers with appraisals, guide non-performance interventions, and manage probation, mid-year and year-end reviews.
• Training & Development Coordination: Identify training requirements, arrange or deliver sessions, and prepare skills development plans in line with B-BBEE obligations. Maintain skills matrices, WSP and ATR reports.
• Termination & Exit Administration: Receive resignation notices, initiate exit procedures, conduct exit interviews, cancel benefits, liaise with payroll for leave pay-outs, and ensure compliance with exit formalities.
• Employee Relations & ER Case Coordination: Support disciplinary and grievance processes, coordinate hearings, manage disputes—including CCMA and Bargaining Council matters—and assist management on workplace investigations.
• Reporting, Wellness & HR Initiatives: Provide HR updates to management, track monthly goals and develop wellness initiatives via Vitality and Discovery Wellness as part of employee engagement efforts.
• Office & Asset Management: Oversee reception and relief phone support, procure equipment (laptops, phones, stationery, PPE), coordinate with building management, and manage schedules for driver and cleaner services.
• HR Filing, Audits & Administrative Support: Maintain employee records in both physical and electronic files, perform regular audits, data entry, and support HR projects, internal events, OHS meetings, IOD forms capture, and bid/tender documentation processes.

REASON FOR LEAVING: Promoted to HR & Admin Manager

• Coordinated new hire onboarding, completing background checks and reference checks to complete screenings.
• Developed comprehensive training programs to enhance employee skillsets and productivity levels.

Industry: Electrical Engineering

Promoted to HR & Office Manager and placed permanently in Automation Specification (EOH Business Unit)

• Responsible for the following team and ensuring they delivers great service to the company and its staff.
• HR Assistants | Receptionists | X2 Cleaners | Drivers
• Team Leadership & Service Delivery: Supervise HR Assistants, Receptionists, Cleaners, and Drivers, ensuring high-quality operational support and a professional environment for staff and visitors.
• End-to-End Recruitment Oversight: Lead recruitment strategy and execution: identify vacancies, liaise with agencies, manage internal succession planning, conduct screening, offer letters, onboarding and inductions. Ensure timely hiring aligned with company needs.
• Performance Management & Employee Relations: Guide probation, mid-year and year-end appraisals. Administer poor performance frameworks, manage grievances, conduct disciplinary hearings, ER investigations, and oversee CCMA/bargaining council cases.
• Payroll & Benefits Administration: Manage payroll processing using Sage Payroll Professional (SCBP), oversee salary payments, deductions, benefits, and ensure contributions and compliance are accurately administered.
• HR Due Diligence & Corporate Restructuring: Conduct HR due diligence for acquisitions. Draft 197 transfer letters, appointment and retrenchment documentation, issue UI-19, certificates of service and reference letters as needed.
• Policy, Compliance & Strategic HR Advisory: Oversee policy development, align HR policies with labor legislation, advise leadership on HR strategy, employee engagement, and succession planning to foster positive culture and minimize legal risk.
• Office Operations & Facilities Management: Manage reception, switchboard, office supplies, equipment maintenance, vendor coordination (e.g. printers, telephones), liaise with building management, and oversee schedules for drivers and cleaning staff.
• Executive Support & Travel Coordination: Organize travel and accommodation for Directors and Project Managers, manage pay cards, petrol card issuance and reconciliations, schedule executive functions, and assist Operations Directors & Branch Manager with ad hoc executive tasks.
• Technology & Asset Oversight: Ensure new employees receive laptops/PCs, phones, access tags. Monitor petrol card usage and reconcile receipts. Oversee return of company assets during exit.
• Quality Management (ISO 9001:2015): Support the management representative in implementing, monitoring, and improving the ISO 9001 quality system. Capture meeting minutes, facilitate quality initiatives, develop documentation in Visio, publish policies on the QMS, and oversee incident investigations and corrective actions.
• Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
• Streamlined HR processes for increased efficiency, reducing paperwork and manual tasks through automation.

REASON FOR LEAVING: Retrenched March 2019

Industry: See below listed Companies/Industries I consulted for:

EOH (AVEVA), Automation Specification, Energy Insight, Energy Cybernetics, SCAN RF

Appointed as HR Administrator from 2010, Promoted to HR Consultant in 2013.

• Serviced mid-size to large clients in technology, engineering, energy, projects, and construction sectors.
• Designed and implemented recruitment policies and procedures aligned with business needs and best practices, ensuring consistency and compliance.
• Managed full-cycle recruitment for internal and external postings (via LinkedIn and PNET), from junior to management-level hires, filling vacancies efficiently.
• Drafted and issued employment contracts, appointment letters, promotion/increase documentation, ensuring legal and procedural accuracy.
• Proactively monitored probation periods, conducted mid-year and year-end performance appraisals, and followed up on developmental outcomes.
• Developed and managed 'poor performance' frameworks, guiding disciplinary processes and performance improvement plans.
• Handled employee relations matters including dispute resolution, grievance resolution, disciplinary hearings coordination, and ER investigations.
• Facilitated CCMA and Bargaining Council cases, guiding clients from conciliation to arbitration as needed.
• Partnered closely with MDs and stakeholder managers, advising on recruitment strategy, job specs, candidate reviews, and agent management.
• Managed preferred recruitment agents, negotiated specifications, processed candidate sourcing, and coordinated invoicing and billing logistics.
• Acted as internal HR consultant, providing ongoing HR advice and guidance to management, reinforcing compliance and best practice across departments.
• Enhanced employee satisfaction by implementing effective HR policies and procedures.
• Partnered with senior leadership to establish and develop corporate and HR policies and procedures.

REASON FOR LEAVING: Promoted

Industry: Education

• Onboard New Employees in VIP Premier (5 Campuses & National Office): Upload new hire details, contracts, compensation, leave-entitlement data, benefits elections, and performance appraisal information.
• HR Documentation and Filing: Maintain complete personnel files, including contracts, leave forms, bonuses/increase letters, appraisal forms, and compliance documentation (e.g. UI-19, Certificates of Service).
• Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
• Maintained human resources information system and kept employee files up to date and accurate.
• Payroll Coordination for Campuses & National Office: Prepare and process payroll data for two campuses and the national office using VIP Premier; update records for new hires, terminations, leave, maternity, sick leave, etc.
• Leave Management Administration: Process and capture leave transactions for approximately 250 employees monthly in VIP Premier, ensuring accuracy and compliance.
• Statutory and Benefits Claims Administration: Submit expense claims and manage contributions to Discovery medical aid schemes and provident funds (e.g. Grant Thornton) to Head Office or third-party administrators.
• Payroll Custodian & Liaison: Act as internal payroll liaison: coordinate with HR personnel and payroll team on pay adjustments related to employee lifecycle events like maternity, unpaid leave or new contracts.
• Recruitment Support & Offer Letters: Assist with reference checks, prepare offer letters and employment contracts, and ensure timely communication with candidates and hiring managers.
• Asset Control and Exit Administration: Ensure company equipment is returned upon exit, process terminations, finalize leave payouts, and issue compliance documents such as UI-19 and certificates of service.

REASON FOR LEAVING: Resigned for Growth

Industry: Mining

Work integrated Learning (18 Months Practicals):

• Resume Screening and Shortlisting: Reviewing resumes and application forms to identify qualified candidates for open positions.
• Interview Coordination: Scheduling and confirming interviews with candidates, ensuring timely communication between applicants and hiring managers.
• Employee Records Maintenance: Updating internal databases with new employee information, such as contact details and employment forms.
• HR Document Filing: Organizing and maintaining HR documents, ensuring that personnel files are up-to-date and properly filed.
• Event Participation: Participating in organizing company events, such as career days and networking events, to support employee engagement initiatives.
• Worked with HR team to coordinate company events.
• Created and updated tracking spreadsheets using MS Excel.
• Ad Hoc Tasks: Performing various administrative tasks as required, providing general support to the HR department.

REASON FOR LEAVING: Internship ended