Integrity
Riaan Oberholzer
Payroll Adminstrator
Germiston
Summary
Efficient Payroll Administrator knowledgeable about managing payroll for up to 1000 employees each period. Adept at reviewing and correcting records, processing payments and funding accounts. Ready to bring 20 + years of progressive experience to a new permanent role.
Overview
26
26
years of professional experience
1998
1998
years of post-secondary education
1
1
Language
Work History
Payroll Administrator
RTT Group (PTY) Ltd
02.2020 - Current
- Company Overview: Current company - Contact: Danika Britz – Payroll Manager
- Payroll Administrator – Integrity and Accsys Peopleware Payroll systems
- Day to day payroll related activities and processing of all payrolls (+/ 1000 employees)
- Accurate remuneration payments to employees
- Preparing monthly payroll journals, reports and reconciliations
- Lead special projects based on the needs of the department, system upgrades, user testing and validation
- Standard and ad hoc report creation; monthly new hire and termination reports and headcount
- Prepare special reports for senior management and finance
- Responsible for all tax related activities, compliance status, establishing and maintaining current registrations and tax issue resolutions
- Preparing third party payments
- Dealing with employee queries
- Maintain integrity of the payroll
- Maintain and Processing leave/sick leave records
- General administration, confidential filing, UIF and processing of tax directives
- Assist with the preparation and coordination of year-end salary reviews
- Management of provident fund and medical aid benefits and processing thereof
- Ensure Employment Equity/ grading roles are defined and captured correctly
- Adhoc manual tax calculations to verify system calculations
- Any adhoc duties required from time to time
- Handle all National Bargaining Council calculations and relevant processes accordingly
- Current company - Contact: Danika Britz – Payroll Manager
Payroll Manager – 3 month contract
CDR Contracts
05.2019 - 07.2019
- Company Overview: Contact: Judy Rossouw – General Manager 082 561 7297
- Payroll Manager - DBIT Payroll system
- Supervise and co-ordinate activities company requirements to staff
- Manage Payroll workload to meet operational requirements
- Ensure payroll is process in an accurate, compliant and timely manner
- Direct the preparation of payroll to related documents
- Administer company benefit plans and requirements
- Oversee compliance with statutory reporting and filing requirements
- Calculate and deduct appropriate amounts from payroll checks, including withholdings and other garnishments etc
- Compile reports from payroll data
- Prepare relevant weekly, fortnightly, monthly, quarterly and year-end reports
- Prepare client reports on request
- Monitor the accurate processing of staff appointments, transfers, promotion and terminations
- Prepare and review payroll account reconciliations
- Maintain accurate account balances
- Maintain General Ledge with regard to payroll deductions
- Oversee the maintenance of current employee data systems
- Ensure all payroll information and records are maintained in accordance with statutory requirements (as per POPI act)
- Support all internal and external audits related to payroll
- Resolve issues / queries and balance payroll accounts by resolving payroll discrepancies
- Keep up to date with new legislation impacting payroll & payroll systems (CDR Training)
- Manage and resolve issues relating to payroll production
- Performance manage and develop payroll staff
- Coordinate – verify timekeeping of payroll employees with the appropriate management proposal
- Contribute to team effort by accomplishing related results as needed
- Knowledge and understanding of all bargaining councils, processing to all bargaining councils, and keeping company abreast of all changes pertaining to bargaining councils
- Continuously looking at innovative and best practice process to ensure efficiencies and improve productively
- Payroll training to all operational staff
- Payroll auditing
- Contact: Judy Rossouw – General Manager 082 561 7297
Payroll Manager Bureau
Adcorp Shared Services Centre
01.2018 - 04.2019
- Company Overview: Contact: Anna-Marie Levinson 071 468 6489
- Payroll Manager Bureau – DBIT Payroll system
- Monthly processing of FULL function payrolls
- Ensure compliance to the payroll/policies and procedures relating to; SARS, BCEA and Adcorp HR & Payroll policies
- On boarding and terminations of employees relating to salaries/salary structuring, including benefits etc
- Deal with Queries relating to: permanent payroll salaries, medical aid, Pension and/or Provident funds, loans, increases etc
- Resolute and understand payroll reconciliations
- Dealing with employee, employer third party salary structuring and deductions
- Processing of normal payroll monthly transactions and deductions
- Understanding accruals and provisions and ensure quality check and balances are done
- Manage all types of leave within the system and ensure reconciliations are done in accordance with the leave policies
- Balance of payroll RUN reports/extracts from AX Payroll
- Create bank disk and upload bank file to FNB
- General Ledger balancing and uploading to AX
- Assisting the finance team with recons and balancing of cashbooks
- Meet payroll process as per monthly calendars within stipulated deadlines
- Handling payments to various third parties via FNB online – within stipulated deadlines
- Payslip distributing and able to handle queries relating to payslips
- Handling and resolving queries for employees, operating companies, Brokers or clients;
- Balancing of IRP5’s , Solving Tax and salary related issues/queries
- Handle advance/Subsistence advance process on a daily or weekly basis
- Assisting compliance Supervisor with LOG’s from SARS – in order to comply
- Assisting compliance Supervisor with reports for PAYE, SDL and UIF in order to pay – within stipulated deadlines
- Assisting compliance Supervisor to ensure the full process of IRP5’s submissions and distributions of the IRP5’s midyear and at year end
- Manage UIF & UI-19 declarations
- Manage Pension and Provident Fund withdraw forms
- Meet internal and external audit compliance requirements and specifications
- Assist department/management with admin related duties from time to time
- Contact: Anna-Marie Levinson 071 468 6489
HR and Payroll Consultant
Capacity Outsourcing/Adcorp BLU
11.2012 - 12.2017
- Company Overview: Contact Zimisele Ndawo 082 429 8711
- HR and Payroll Consultant
- Administration, co-ordination and tracking of the following admin activities:
- New employees take on process
- Employee files
- Medical aid
- Pension fund
- Renewal of all fixed term contracts
- Terminations
- Ensure systems are in place for above processes to ensure these activities are co-ordinated in an effective and efficient manner
- Meet audit compliance requirement
- Ensure all personnel files are maintained and filed at head office and meet minimum compliance requirements
- Quality assurance and Submitting of all documentation send to Genpact within payroll deadlines
- Logging all recruits, terminations and queries with Group Administrators and following up on queries logged
- Checking payroll to ensure accuracy of data captured before final payroll run, and verifying data with GM’s in order to get sign-off
- Ensure all changes submitted are made on D-bit by payroll administrators
- (Promotions, package changes, bank details, cost centre changes etc.)
- Record keeping of all promotions and transfers within the business
- Resolve any perm staff pay queries and assisting with electronic payslips
- Tracking of FTC contracts and ensuring renewals, termination or perm appointment documentation is received before expiry date
- Verifying calculations and ensuring correct documentation are completed and submitted in the event of retrenchments, terminations and maternity leave benefits
- Ensuring leave accruals are correct on payroll, in accordance to leave rules and assist with adjustments/ corrections when required
- Completing UI 19 forms, insurance and certificate of service upon termination
- Sign, stamp and verify no money is owing to ensure completion of pension fund withdrawal forms by Genpact behalf of employer
- Reporting
- Compilation of monthly reports
- Monthly staff turn-over report
- Promotions report
- Payroll error report
- Fuel expenditure report
- Perm payroll reconciliation
- Assist with data required for HR reporting purposes
- Monthly HR and Payroll non-compliance report
- Any additional ad hoc reports required
- Assist with updating and amending documents/ templates as required
- Train HR team members on payroll transactions including but not limited to tax calculations, payroll processes, maternity leave calculations, salary split calculations, payroll verification etc
- Assist with the ordering, cancellation and tracking of petrol cards ensuring the company policy is signed and adhered to
- Contact Zimisele Ndawo 082 429 8711
Senior Payroll Administrator
Adcorp Group Business Services
02.2011 - 10.2012
- Company Overview: Contact: Anna-Marie Levinson 071 468 6489
- Senior Payroll Administrator – DBIT Payroll system
- Monthly processing of FULL Function payrolls
- Processing of salaries
- Monthly recons and distributing of fuel/petrol card schedules
- Monthly processing and balancing of fuel/petrol cards claims and re-imbursement amounts
- Capturing and processing of normal payroll transactions
- Loading new employees and structuring of salary packages
- Update all personal details of employees
- Update salary, medical aid increases etc
- And reconcile back dated amounts
- Dealing with employee, employer and 3rd party deductions
- Managing transfers and terminations of employees
- Printing and balancing of payroll run reports in D-Bit
- Create bank disk and submit bank file to FNB
- Distribute payslips
- Reconcile and balance all 3rd Party payments
- Handling payments to various 3rd parties via FNB online
- Generate and submission of monthly payroll / HR /leave reports and reconciliations to various operating companies and 3rd parties
- Handling of all pension fund/provident fund reconciliations, reports, withdraw forms and payments
- Handling and resolving queries for employees, operating companies, brokers or clients
- Printing & distribution of IRP5’s
- Complete and distribution of UI19’s
- Contact: Anna-Marie Levinson 071 468 6489
Payroll Administrator
The Kelly Group, Kelly Group Shared Services
04.2001 - 02.2011
- Company Overview: Contact: Anna-Marie Levinson 071 468 6489
- Payroll Administrator – In-house Payroll system
- Weekly Payrolls
- Timorously collects all wage related information from various branches
- Load employee information on the Hr
- System and create assignments for each employee
- Capture weekly timesheets, check and upload to middleware
- Process weekly and monthly payroll runs, once authorized
- Printing and balancing of relevant payroll reports
- Prepare bank discs for payments
- All monthly 3rd party payments and recons e.g
- Medical aid, court garnishee’s for all payrolls
- Handling of all payroll related queries within stipulated deadlines with clients
- Maintain an effective filing system
- Monthly Payrolls
- Timorously collects all wage related information from various branches
- Process payroll after employee information has been processed
- Prepare and process payment of salary and other expenses
- See through salary payment until all signatures have authorized payment
- Printing of relevant payroll reports
- All monthly 3rd party payments and recons e.g
- Medical aid, court garnishee’s for all payrolls
- Handling of all payroll related queries within the stipulated deadlines
- Employee Leasing (Structured Salaries contract workers)
- Ensure that all salary related information is received within stipulated deadlines from various branches
- Load new employee’s details on the HR system
- Capture leave forms and calculate leave pay-outs
- Capture all expenses e.g
- Overtime, travel expenses
- Process and balance medical aid and retirement fund contributions and recons
- Ensure that all business units authorize salaries
- Run payroll according to internal procedures and processes
- Perm Payrolls
- Ensure that all salary related information is received within stipulated deadlines from various branches
- Capture leave forms and calculate leave pay-outs
- Capture all expenses e.g
- Overtime, travel expenses
- Process and balance medical aid reconciliations
- Ensure that all business units authorize salaries
- Run payroll according to internal procedures and processes
- Other Duties
- All 3rd party payments and recons e.g
- Medical aid, court garnishee’s for all payrolls
- Handling of all payroll related queries within the stipulated deadlines
- Request tax directive on the SARS E-Filling
- Assisting with the transfer of Payaccsys discs (In house)
- Capturing of weekly/monthly transfers for Payaccsys
- Balancing of the SARS file on a monthly basis
- Responsible for the monthly management reports such as payslip count
- Signing off payroll if manager are not available
- Raising CR and testing of development in payroll system
- Doing manual tax calculations on request from the branches
- Maintain an effective filing system
- Contact: Anna-Marie Levinson 071 468 6489
Administration Clerk
Kelly Girl Kelly Temp
12.1998 - 03.2001
- Administration Clerk:
- Invoice filling and learning payroll
Education
Matric - English, Afrikaans, Maths, Economics, Business Economics & Accounting
Hoërskool Elsburg
Higher Certificate - Payroll Administration
Damelin Education Group
Certificate - Payroll Administration
Payroll Education (Pty) Ltd
National Diploma - Payroll Administration Services – Part 1
Payroll Education (Pty) Ltd
Skills
Payroll processing
HR support
Expense reimbursements
Resolving discrepancies
Payroll adjustments
Payroll deductions
Employee onboarding
Confidentiality assurance
Year-end procedures
Tax compliance
Maintaining files
Resolving payroll problems
Professionalism
E-mail and telephone communication
Customer service
Schooling
Matric, Hoërskool Elsburg, 1998, English, Afrikaans, Maths, Economics, Business Economics, Accounting
Cellphone Number
082 524 1434
Personal Information
- ID Number: 801221 5194 082
- Age: 43
- Date of Birth: 12/21/80
- Nationality: South African
- Driving License: Code 8
Software
D-BIT
Accsys Peopleware
Timeline
Payroll Administrator
RTT Group (PTY) Ltd
02.2020 - Current
Payroll Manager – 3 month contract
CDR Contracts
05.2019 - 07.2019
Payroll Manager Bureau
Adcorp Shared Services Centre
01.2018 - 04.2019
HR and Payroll Consultant
Capacity Outsourcing/Adcorp BLU
11.2012 - 12.2017
Senior Payroll Administrator
Adcorp Group Business Services
02.2011 - 10.2012
Payroll Administrator
The Kelly Group, Kelly Group Shared Services
04.2001 - 02.2011
Administration Clerk
Kelly Girl Kelly Temp
12.1998 - 03.2001
Higher Certificate - Payroll Administration
Damelin Education Group
Certificate - Payroll Administration
Payroll Education (Pty) Ltd
National Diploma - Payroll Administration Services – Part 1
Payroll Education (Pty) Ltd
Matric - English, Afrikaans, Maths, Economics, Business Economics & Accounting
Hoërskool Elsburg
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