Rethabile Diale

• Process supplier invoices in SAP, verify accuracy, and ensure timely payments.
• Reconcile creditor statements with internal records to resolve discrepancies.
• Maintain accurate creditor ledgers and update financial databases.
• Handle purchase orders, goods received notes, and related documentation.
• Liaise with suppliers to address queries and negotiate terms where necessary.
• Prepare monthly creditor reports and assist in financial audits.
• Monitor cash flow impacts from payables and flag potential issues.
• Support month-end closing processes and contribute to budgeting activities.
• Collaborate with internal teams in logistics, security, and manufacturing to align financial operations.

• Processing suppliers’ invoices accurately and timeously on an ERP system.
• Checking details of invoices for completeness and ensure that invoices are properly authorised.
• Ensuring the GRIR is kept at minimum.
• Compiling payment advice for payment processing and ensure all supporting documents attached.
• Handling queries from suppliers.
• Reconciling and identifying outstanding invoices from suppliers.
• Assisting in attending Audit queries and provide copies of documents when required.
• Ensuring that there is 3-way matching (GRV, Purchase order and invoice).
• Safekeeping and filling of payment advice.
• Ensure that all invoices are up to SARS standard.
• Accurately reconciling creditor’s accounts monthly and weekly to statement.
• Assist with all other administrative responsibilities within the department.
• Administer/Assist with financial month-end reporting of the General Ledger related to Creditors.
• Reconcile and clear accounts related to creditors and report monthly on creditor’s status.
• Sending remittance to suppliers.
• Identify variances and resolve promptly and swiftly.
• Ad hoc duties as required from time to time.

• Manage a team of 4 accounts payables and ensure all queries are concluded on a timely basis, and escalation paths are maintained and monitored.
• Ensuring correct payments are made in a timely manner according to supplier terms, developing and maintaining good relationships with all Vendors.
• Ensuring that all vendor accounts are reconciled monthly, review and sign off on vendor recons, deal with query items, and ensure that all queries are resolved in a timely manner.
• Ensuring staff expense claims are reviewed and paid on time.
• Verify payments, and review checks before approving payments on the online banking system.
• Facilitating correct and timely cash flow forecasts weekly and monthly.
• Ensure proper maintenance, filing, and storage of records for internal and external audit purposes as well as annual BBBEE Verification audits.
• Conduct monthly reviews of expenses and coding.
• Effectively manage relationships with internal and external stakeholders.
• Ensure that policies and procedures are in place; updated and adhered to.
• Review the creditor's age analysis with each team member to ensure that payment matches invoices processed.
• Preparing monthly accrual list.
• Effective team management ensuring all deadlines are met.
• Managing relevant accounting procedures relating to accounts payable.
• Managing the creation of an effective credit application process and contracts administration process for AP.
• Ensuring that all roles have backup.

• Process/post invoices and credit notes.
• Reconciliation of creditor's accounts and resolving queries.
• Paying creditors on time (according to payment terms).
• Confirmation of Intercompany balances.
• Receive and verify invoices and all relevant documentation to process payments for creditors.
• Follow up on all missing documentation.
• Ensure that payments have been authorized according to the required financial procedures.
• Perform the day-to-day processing of accounts payable transactions according to the relevant accounting system for payment authorization.
• Validate, approve and post invoices.
• Prepare vendor reconciliations.
• Resolve all vendor queries.
• Prepare the paperwork/backup documents for the payment run.
• Ensure suppliers are paid on pre-determined payment terms.
• Monitor vendor accounts to ensure that payments are up to date.
• Forward proof of payments to suppliers when required.
• Maintain a current and accurate filing system for the creditors function.
• Assist with general administration and financial duties.
• Make sure that the vendor age analysis has no queries (especially no debit or old outstanding balances).
• Assist with Month End creditor reporting and reconciliation.
• Assisting the Accountant with month-end accounts.
• Support other team members when required.
• Ad hoc tasks required by management.
• Together with management and internal audit; develop and implement a solid control environment.
• Preparation of relevant journals; recons and analyses of relevant information.
• Maintain the creditors age analysis ensuring that it is a true reflection of the existing liability.
• Ensure that all payments have been processed by the due cut off deadline date.
• Reconcile accounts to ensure all invoices that are due for payment are processed.
• Follow up and request copies of outstanding invoices from suppliers.
• File reconciliations and ensure availability for audit purposes.
• Ensure that invoices are captured correctly and that errors are minimized.
• Ensure that all creditors are paid timeously and that reconciliations have been processed in terms of the age analysis.
• Ensure that all payments have been processed by the due cut off deadline date.

• Review all invoices for appropriate documentation and approval prior to payment, research and correct discrepancies.
• Process invoices, using the 3 way matching.
• Prepare monthly creditors file for review and authorization.
• Prioritize invoices according to cash discount potential and payment terms.
• Audit and process credit card bills.
• Respond to all vendor inquiries.
• Monthly expense variance analysis.
• Assist with the preparation and review of group monthly reports.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Process all Fixed Assets purchases in line with company policy.
• Interface with management in various departments.
• Assist with other projects as needed.