Renchia Small
Accounts Payable Clerk /Procurement Officer
Mitchell's Plain
Summary
Experienced Creditors Clerk abd Procurement Officer professional with a proven track record of success in effectively managing Creditors Accounts for mid-size organizations. Extensive experience and expertise ready to be leveraged to contribute to a new opportunity and deliver exceptional results. Committed to providing top-notch service, optimizing financial processes, and ensuring accurate record-keeping. Thrives in dynamic work environments and ready to tackle new challenges with a valuable impact.
Overview
9
9
years of professional experience
2
2
years of post-secondary education
Work History
Sales and Administration Assistant - Procurement Officer
Gundo Evolution
09.2024 - Current
- Increased customer satisfaction by providing timely and professional responses to inquiries via phone, email, or in-person visits.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Reduced administrative workload for supervisors, managing calendar appointments and coordinating meeting logistics.
- Improved workplace productivity with the implementation of a centralized filing system, organizing both digital and physical documents.
- Recorded expenses and maintained accounting records.
- Executed record filing system to improve document organization and management.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Demonstrated exceptional adaptability when faced with shifting priorities or new assignments from management figures in real-time situations.
- Safeguarded private information through meticulous record-keeping practices, adhering to company confidentiality policies at all times.
- Managed travel arrangements for senior executives by securing flights and making hotel reservations.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Established administrative work procedures to track staff's daily tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Liaised between clients and vendors and maintained effective lines of communication.
- Performed research to collect and record industry data.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Volunteered to help with special projects of varying degrees of complexity.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Developed and strengthened supplier relationships.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Built relationships with vendors to negotiate ideal terms for purchases.
PA, Personal Assistant
Good Movement
06.2020 - 06.2022
- Company Overview: political Movement
- Service Delivery
- Administration
- Presentation
- Data Capturing
- Minutes writing
- Political Movement
Creditors Clerk
Livewire Engineering and Consulting
05.2019 - 03.2020
- Capture Invoices
- Bank Reconciliation
- Creditors Reconciliation
- Credit cards Reconciliation
- Liase with Suppliers for invoices or statements
- Pretty cash Reconciliation
- Employees Milage claims payable, Processing of Payments
- Accommodation Recons and Accommodation bookings
- Pretty Cash Reconciliation
- Export Documents and Reconciliation
Creditors Clerk
Education and Training Institute
04.2016 - 05.2019
- Providing quality clerical support throughout data entry document management, Email Correspondence overseeing operations of office equipment
- Produced high - Quality documents, Spreadsheets and presentations for internal and customers
- Prepare meeting materials and take clear notes to distribute to stakeholders
- Supported financial operations
- Reviewing orders data to verify transactions and shipping dates
- Petty cash Reconciliation
- Bank Reconciliation
- Credit Reconciliation
- Processing of employee expenses claims, Accommodation and mileage
Education
Business Management - NQF2-4 360 Credits
College of Cape Town City Campus
01.2012 - 04.2014
Skills
RoCapture Invoices
Bank Reconciliation
Creditors Reconciliation
Credit cards Reconciliation
Liase with Suppliers for invoices or statements
Pretty cash Reconciliation
Employees Milage claims payable
Processing of Payments
Accommodation Recons
Accommodation bookings
Spreadsheets
Financial forecasting
Procurement
Processing of Invoices
Processing of Purchase Orders
Processing of Sales Orders
Processing of Quotation
Processing of BOQ-Tender Quotations
Timeline
Sales and Administration Assistant - Procurement Officer
Gundo Evolution
09.2024 - Current
PA, Personal Assistant
Good Movement
06.2020 - 06.2022
Creditors Clerk
Livewire Engineering and Consulting
05.2019 - 03.2020
Creditors Clerk
Education and Training Institute
04.2016 - 05.2019
Business Management - NQF2-4 360 Credits
College of Cape Town City Campus
01.2012 - 04.2014