REBONE HAMPHREY CHAUKE

• Ensuring invoices are accurately captured on a daily basis for payment
• Reconciling purchase orders to invoices
• Ensuring that banking details on supplier invoices match with what is on the system (Miles)
• Adheres to processing invoices on agreed turnaround time to avoid cost to the Bank.
• Responding to all queries relating to payments
• Delivering customer service through quality standards
• Monthly supplier reconciliations
• Sending of remittances to suppliers as required
• Performing checks on customers profile and related parties on Credit online before a vehicle orders can be place to ensure that customers profile is kyc complaint and authorized signatories kyc complaint and Facility conditions documents are in order
• Ensuring that the customers Facility on Credit online has not expired and has a proposed limit approved by credit before orders of vehicles can be placed
• Ensuring that order form is signed by the appointed authorized signatory
• Ensuring that order form, delivery/release note, confirmation of insurance, registration document(natis) and invoice is in line with the vehicles details that are on the system before payouts.

Treasury

• Downloading of bank statements into MS excel and PDF for all six entities including neighboring states (Namibia, Botswana, Mozambique and Malawi)
• Ensuring the efficient management of company's bank accounts to track on the cash flow of the company
• Preparing and processing of journals on JD Edwards - expense claim journals, intercompany journals, value added tax (VAT) journal, debit order journals, refund journals and bank charges journals as well as bank transfer journals
• Reconciling of bank accounts statements daily against the general ledger for six (6) entities (Bank vs GL)
• Preparing monthly payment list to track payments made in a month converting local currency to US dollar for cash management
• Assisting in preparing weekly cash forecast for payments that are going to be made for the week to manage the working capital of the company
• Posting unreconciled bank entries on monthly basis
• Monthly reconciliation on Blackline system for intercompany and value added tax(VAT)
• Preparing monthly Value added tax (VAT) schedule for return submission
• Reconciled accounts and investigated variances.
• Assisting with intercompany reconciliations
• Doing bank administration

Accounts payable

• Preparing payment schedule by doing 3-way matching to check the details on purchase order, the suppliers' invoices and the delivery receipt match before an invoice can be paid
• Invoice verification by checking if an invoice has VAT number, company details and of supplier before the invoice is paid
• Suppliers' reconciliations
• Sending of remittances to suppliers

Accounts receivable

• Pulling of customers invoices and accounts statements on JD Edwards for debtors as required
• Resolving customers queries as required
• Reconciling of customers' accounts
• Contacting customers to ensure payments of outstanding invoices are paid
• Resolving of all outstanding queries on overdue accounts
• Preparing of weekly collection cash expected forecast
• Scanning of PODs (service report sheets) to send to customers
• Loading of credit notes on Appx
• Processing of month end AR journals on JD Edwards
• Preparing of weekly Accounts receivable incentive tracker report for Credit Controller Manager to track collections on a weekly basis
• Preparing month-end reports - AR incentives tracker, Potential Prescription T-repair report and detail AR aging report
• Doing day to day administration
• Others: Assisting finance team with annual auditing
• Doing yearly warehouse stock counting.

• Interacting with prospective clients on relaying information about courses and college fees by providing clear explanation daily
• Answering of switchboard and transferring calls as necessary
• Allocating of payments on the college system using bank statement
• Registering of new student/learner by capturing them on college system Walk-in-software 2017 -2018 and CollegePro 2019
• Creating fees invoices on college system
• Issuing and pulling clients fees statement as required by clients
• Completing administration responsibilities and filling out forms correctly.
• Reduced errors in data entry tasks through diligent attention to detail and thorough verification procedures.