Priscilla Geraldine Barkuizen
Office Admin
Vanderbijlpark,GP
Summary
To Whom It May Concern, I hope this message finds you well. I am excited to share an overview of my background and experience in support of my application. I am based in Vanderbijlpark and hold a Matric certificate. While I have not completed formal diploma in Administration, I have built a strong career in administrative roles gaining hands-on experience across a variety of organizations and responsibilities. I am highly computer literate with advanced knowledge of MS Office applications (Word, Excel, PowerPoint, Access, Outlook, and Project). I have also worked with Lotus Notes and adapt quickly to new software systems, allowing me to efficiently support diverse teams. Throughout my career, I have managed tasks such as schedule coordination, document handling, meeting organization, correspondence, inventory control, office supply management, and HR support. I take pride in being highly organized, detail-oriented, and a fast learner. My strengths include strong communication and interpersonal skills, critical thinking, time management, the ability to perform well under pressure, work comfortably both independently and collaboratively, and I am confident interacting with colleagues and management across all levels. I have gained extensive experience in event planning and coordination across a variety of organizations, including but not limited to the SANDF, GJ Vorster, Zebra, and Salomo Senekal High School. These roles strengthen my ability to prioritize tasks, multitask efficiently, and consistently meet tight deadlines while fostering proactive, organized, and solution-focused approach in dynamic and fast-paced environments. I bring energy, initiative, and a strong work ethic to every task I undertake and am committed to delivering high-quality work while continuously seeking ways to improve processes and support team efficiency. Thank you very much for considering my application. I would be thrilled to bring my experience, dedication, and positive approach to your team. Warm regards, Priscilla Geraldine Barkhuizen
Overview
22
22
years of professional experience
1
1
Certification
Work History
Office Administrator and Sales Advisor
SAC Raging Bull
01.2024 - Current
- Oversee the full process of booking bikes for servicing and repairs, including recording customer details, assessing service requirements, and accurately logging job cards in the system.
- Maintain clear communication with clients to understand their concerns, provide initial assessments, and set realistic turnaround expectations.
- Generate detailed service invoices, ensuring all labour, replacement parts, and additional charges are correctly recorded/verified, technicians cross-check parts used, and confirm that all work meets quality standards before finalizing billing.
- Liaise regularly with workshop technicians and parts departments to monitor the progress of repairs, ensuring an efficient workflow and transparent communication at every stage.
- Keep customers informed throughout the service process by providing updates, confirming any additional work, and explaining charges clearly while maintaining a professional and friendly demeanor.
- Ensure all transactions, including cash and card payments, are processed accurately and securely. Maintain up-to-date records of payments and balances, assisting customers with account queries and post-service support where required.
- Support the smooth running of daily workshop operations by managing bookings effectively, coordinating with technicians, managing customer expectations, and ensuring all documentation is completed and filed according to company policy.
- Contribute to a positive workshop environment by prioritizing organization, attention to detail, and excellent customer service.
Receptionist/Debtors Clerk
Salomo Senekal High School
01.2022 - 01.2024
- Warmly welcome and assist parents, students, and visitors as the school’s first point of contact, creating a professional, friendly, and welcoming environment.
- Answer and manage incoming calls, emails, and correspondence, providing timely information and redirecting queries as needed.
- Provide reliable administrative support to the Principal, teaching staff, and office team, helping ensure smooth daily operations.
- Coordinate logistics for school events, including meetings, performances, and field trips, ensuring clear communication and seamless planning for all participants.
- Manage and maintain student records—enrollment, academic files, and disciplinary records—while strictly adhering to school policies and confidentiality standards.
- Administer billing processes for sundry debtors and support parents with account-related queries, ensuring clear, timely, and professional communication regarding school fees.
- Maintain accurate and confidential documentation, including financial records, in full compliance with data protection and audit requirements.
- Capture and manage student information using the SA-SAMS system, ensuring accurate academic records and smooth registration for new learners, including Grade R admissions.
- Actively support student welfare by assisting with extracurricular activities, providing first aid during sports events, and prioritizing the health, safety, and well-being of all learners.
- Schedule and coordinate appointments for school staff, parents, and external stakeholders.
- Manage daily office supplies and resources, ensuring the reception and administrative areas are well-stocked and organized.
- Monitor visitor access, maintaining security protocols and ensuring that only authorized visitors entered school premises.
- Assist with communication and distribution of school notices, newsletters, and circulars to parents, staff, and students.
- Provide support during examinations and other academic activities, including preparing materials, monitoring schedules, and assisting with student queries.
- Act as a liaison between staff, parents, and students to resolve day-to-day administrative or operational issues.
- Help maintain a positive and orderly environment in common areas, greeting students at the start of the day and supporting a culture of care and respect.
- Reason for Leaving: Relocated to Vanderbijlpark.
Au Pair/Childcare Provider
Au-Pair
01.2020 - 01.2022
- Prepare balanced, nutritious meals and snacks for children, accommodating dietary needs while promoting healthy eating habits as part of their daily routine.
- Manage the children’s daily schedule, including morning routines, school drop-off and pick-ups, after-school activities, and evening routines, creating a structured, nurturing environment.
- Provide academic support by assisting with homework and engaging in age-appropriate educational activities, encouraging curiosity, learning, and personal growth.
- Maintain a clean, safe, and organized environment, handling light household tasks such as laundry, tidying play areas, and ensuring shared spaces remain welcoming and hygienic.
- Offer emotional support and guidance, fostering strong trusting relationships through active listening, encouragement, and positive age-appropriate discipline.
- Communicate regularly with the host parents about routines, developmental milestones, any concerns, building transparent trust, and collaboration.
- Embrace cultural exchange by sharing my own background while respecting the host family’s customs, enriching the experience for both the children and myself.
- Reason for Leaving: Pursued a better work opportunity.
Administrative Assistant/Personal Assistant
Viljoenskroon Onderdele
01.2020 - 01.2021
- Provide dedicated personal assistant support to management by coordinating schedules, arranging meetings, and managing internal and external communication to ensure smooth workflows and positive client relationships.
- Oversee stock control processes, conducting regular inventory checks and stock-takes to maintain accurate records, manage stock levels effectively, and ensure timely replenishment.
- Capture and maintain detailed client information accurately using Pastel Accounting software, supporting efficient invoicing, account tracking, and organized customer records.
- Carry out a range of administrative tasks including document preparation, filing, and deadline coordination, helping ensure office operations run smoothly and efficiently.
- Work collaboratively across functional teams to improve administrative and inventory procedures, strengthening communication and overall operational efficiency.
- Reason for Leaving: Workforce was overstaffed.
Debtors Clerk
Dentfin
01.2019 - 01.2020
- Accurately capture and update patient and billing information using Solumed software, ensuring reliable tracking of account and outstanding balances.
- Manage medical aid claims and perform detailed account reconciliations to maintain accurate debtor records and support timely payments.
- Communicate proactively and respectfully with clients to resolve account queries, arrange payment plans, and follow up on overdue invoices, contributing to effective debt recovery.
- Maintain well-organized and detailed records of all debtor transactions and correspondence in full compliance with company policies and financial regulations.
- Reason for Leaving: Retrenched due to the COVID-19 pandemic.
Debtors Clerk
GJ Vorster Debtors
01.2019 - 01.2019
- Accurately capture and manage patient information using the Med-e-Mass system, ensuring strict confidentiality and data integrity at all times.
- Handle debtor account responsibilities, including billing, account reconciliation, and follow-ups, helping maintain healthy cash flow and minimize outstanding balances.
- Carefully filed and organized sensitive patient and financial records in full compliance with privacy regulations and organization policies.
- Communicate professionally and compassionately with medical aid providers, doctors, and patients to resolve queries and ensure smooth, efficient billing and payment processes.
- Reason for Leaving: Accepted a more promising work opportunity.
Kitchen Manager/Chef
Zebra Restaurant
01.2018 - 01.2019
- Manage the day-to-day kitchen operations, including menu planning, food preparation, and quality control, ensuring consistently high standards and delicious results.
- Lead, train, and support kitchen staff, creating a positive professional environment with strong attention to hygiene, safety, and ongoing skill development.
- Oversee inventory management by monitoring stock levels, sourcing quality ingredients, and implementing cost-effective practices to reduce waste and improve efficiency.
- Work closely with management to design seasonal menus and plan special events, ensuring offerings meet both customer needs and organizational goals.
- Ensure full compliance with health and safety regulations, maintaining a clean, safe, and well-organized kitchen at all times.
- Reason for Leaving: Relocated to Pretoria, Gauteng.
Logistics & Procurement Specialist
South African National Defence Force
01.2006 - 01.2016
- Manage logistics operations for military transportation, ensuring the safe, timely, and well-coordinated movement of personnel and equipment.
- Oversee stock and warehouse inventory, maintaining accurate records and appropriate stock levels to support smooth and continuous operations.
- Carry out procurement and supply chain processes in line with defense policies, efficient sourcing, receiving, and storing essential equipment and supplies.
- Coordinate procurement and outsourcing activities to improve workflow efficiency and support cost-effective logistics operations.
- Maintain full accountability for all stored materials through regular stock-takes, lifecycle monitoring, and well-organized store management, always adhering to strict operational standards.
- Contribute to operational readiness by ensuring reliable distribution and availability of supplies across multiple locations.
- Reason for Leaving: Relocated to Viljoenskroon, Free State.
Retail Sales Assistant
Shoe City
01.2004 - 01.2005
- Provide friendly, helpful guidance to customers by assisting with product selection and confidently answering questions to create a welcoming and positive shopping experience.
- Process cash and card payment accurately and efficiently, ensuring secure and smooth checkout transactions.
- Assist with regular stock checks and maintain accurate inventory records to support effective stock control.
- Actively promote products and special offers, helping boost sales and contribute to the store’s overall success.
- Support daily administrative duties such as filing, sales reporting, and updating stock records to ensure smooth and organized store operations.
- Reason for Leaving: Accepted an opportunity to join the South African National Defence Force to further develop my professional skills and experience.
Education
Business Accounting -
IQ Academy
01-2019
Matric - Afrikaans, English, Computer Studies, Biology, Business Economics
Vanderbijlpark High School
01-2003
Skills
Administrative support
Office administration
Telephone reception
Office supply management
Database entry
Meeting coordination
Time management
Bookkeeping
Scheduling appointments
Travel coordination
Inventory management
Supply inventory
Multitasking
Decision-making
Problem-solving abilities
Written communication
Customer service
Adaptability
Reliability
Task prioritization
ADDITIONAL COURSES
- Basic Military Training.
- TPT 1 & 2.
- TPT Transpoint Progress (TIP).
- TPT Work in Progress (WIP).
- Computer Courses (Microsoft Office, Word, Excel, Lotus Notes, Email etc.)
- Military Driver’s License, code 10.
- Occupational Health and Safety (OHS) Level 1.
- NCO Forming course 705 MFP 09 2016/01.
- Business Accounting (Record transactions using the double-entry system of accounting. Record and calculate VAT. Record bookkeeping transactions in the cash journal and general journal. Prepare a trial balance)
- Firearm Competency.
- First Aid Level – 3.
Certification
Code 8 Driver’s License, Military license Code 10, and Handgun license 9mm.
Timeline
Office Administrator and Sales Advisor
SAC Raging Bull
01.2024 - Current
Receptionist/Debtors Clerk
Salomo Senekal High School
01.2022 - 01.2024
Au Pair/Childcare Provider
Au-Pair
01.2020 - 01.2022
Administrative Assistant/Personal Assistant
Viljoenskroon Onderdele
01.2020 - 01.2021
Debtors Clerk
Dentfin
01.2019 - 01.2020
Debtors Clerk
GJ Vorster Debtors
01.2019 - 01.2019
Kitchen Manager/Chef
Zebra Restaurant
01.2018 - 01.2019
Logistics & Procurement Specialist
South African National Defence Force
01.2006 - 01.2016
Retail Sales Assistant
Shoe City
01.2004 - 01.2005
Matric - Afrikaans, English, Computer Studies, Biology, Business Economics
Vanderbijlpark High School
Business Accounting -
IQ Academy