Prisca Mogale Mahlaela
Assistant Director: Administration, Office Of The DDG: CS
Menlopark
Summary
Result-driven and detail-oriented professional with 17 years of progressive experience in public sector management and organizational leadership. Skilled in streamlining administrative processes, ensuring compliance with government regulations, and enhancing operational efficiency across multiple divisions. Demonstrated expertise in policy implementation, budget oversight, and strategic resource allocation to support departmental goals. Adept at building collaborative relationships with internal teams, external stakeholders, and senior leadership to improve service delivery and organizational performance. Recognized for strong problem-solving abilities, commitment to ethical governance, and a proactive approach to advancing public administration outcomes.
Overview
23
23
years of professional experience
12
12
Certifications
Work History
Assistant Director – Administration
Department of Science, Technology and Innovation (DSTI)
01.2009 - Current
- Office Administration and Coordination
- Provide executive support to the DDG’s office.
- Serve as secretariat for Programme and Committee meetings.
- Quality assurance of all documents in the Programme.
- Respond to and draft memoranda, letters, submissions, and reports.
- Coordinate responses to Parliamentary questions and Cabinet memoranda.
- Manage and monitor Programme projects.
- Strategic and Business Planning
- Coordinate strategic planning processes in the Programme.
- Compile quarterly, monthly, and annual strategic reports.
- Coordinate development of the Programme’s operational plan.
- Manage risk management processes and ensure adherence to policies.
- Budget Coordination and Monitoring
- Coordinate Programme inputs for MTEF, AENE, and ENE.
- Monitor expenditure and coordinate Programme budget inputs.
- Events Coordination and Stakeholder Management
- Prepare and manage Programme calendar of events.
- Coordinate workshops, conferences, branch meetings, quarterly review sessions, and strategic planning sessions.
- Manage internal and external stakeholder relations.
- Document and Records Management
- Manage document tracking system and records in the DDG’s office.
- Handle confidential documents professionally.
- Logistical Support
- Arrange travel and accommodation for the DDG’s office.
- Schedule meetings, workshops, and seminars.
- Prepare and compile documentation for meetings.
- Office of the Deputy Director-General (DDG), Corporate Services (CS)
Administrative Officer / Coordinator
Department of Science, Technology and Innovation (DSTI), Indigenous Knowledge Systems Office
01.2006 - 01.2009
- Office Administration and Coordination
- Draft standard memos, submissions, letters, and invitations.
- Compile reports and manage office workflow.
- Attend to calls and record messages.
- Manage office stationery, equipment, and contact lists.
- Logistical Support
- Arrange travel and accommodation for the office.
- Schedule meetings, workshops, and seminars.
- Prepare and compile documentation for meetings.
- Take minutes for Chief Director’s management meetings and manage office dashboard.
- Diary Management
- Manage electronic and paper-based diaries, scheduling weekly and daily appointments.
- Make necessary adjustments to reflect important dates and engagements.
- Document and Records Management
- Open and file documents according to approved file plans.
- Manage correspondence, incoming and outgoing mails, memos, faxes, letters, emails, and submissions.
- Maintain document workflow and database registers.
- Financial Management
- Manage and monitor budgets for the Chief Director and Director of Knowledge Management.
- Compile and track petty cash and S&T claims.
Student Advisor
University of South Africa (UNISA)
01.2003 - 01.2006
- Provide guidance and support to students regarding academic programs and course selection.
- Advise students on administrative procedures, registration, and examinations.
- Respond to student queries via email, phone, and in-person consultations.
- Maintain accurate student records and documentation.
- Collaborate with academic departments to address student concerns and provide timely solutions.
- Assist in organising student orientation programs and academic workshops.
- Previous work experience
Education
Master of Public Management - Public Management
Regenesys School of Public Management
Honours Bachelor of Administration - Public Administration
University of South Africa (UNISA)
01.2011
Bachelor of Administration - Public Administration and Economics
University of South Africa (UNISA)
01.2006
Diploma - Computer Studies
Zodiac Commercial College
01.2002
National N4 Certificate - undefined
Mamelodi College
01.1997
Matric (Grade 12) -
Matshumane Secondary School
01.1994
Skills
- Administrative and Managerial Skills
- Strategic planning and policy implementation
- Budget preparation and financial oversight
- Office and facilities management
- Performance monitoring and evaluation
- Process improvement and workflow optimization
- Leadership and Supervisory Skills
- Team leadership and staff development
- Conflict resolution and decision-making
- Delegation and workload management
- Compliance and Governance Skills
- Knowledge of public sector regulations
- Risk assessment
- Procurement and contract management
- Records management and information governance
- Communication and Interpersonal Skills
- Stakeholder engagement and relationship building
- Report writing and presentation skills
- Cross-functional collaboration with internal and external partners
- Technical and Analytical Skills
- Data analysis and performance reporting
- Proficiency in government information systems
- Project management and tracking tools
Certification
Women in Leadership (2022)
References
Nombuyiselo, Mokoena, Deputy Director-General: Corporate Services, Nombuyiselo.mokoena@dst.gov.za, 012 843 6632, 082 373 7723, Department of Science and Innovation
Accomplishments
- Served as an active member of various departmental committees and project teams, contributing to strategic initiatives and program implementation.
- Consistently recognized for outstanding performance throughout tenure in the Department of Science, Technology and Innovation.
- Demonstrated leadership in coordinating projects, meetings, and stakeholder engagements, ensuring efficiency and compliance with departmental objectives.
Timeline
Assistant Director – Administration
Department of Science, Technology and Innovation (DSTI)
01.2009 - Current
Administrative Officer / Coordinator
Department of Science, Technology and Innovation (DSTI), Indigenous Knowledge Systems Office
01.2006 - 01.2009
Student Advisor
University of South Africa (UNISA)
01.2003 - 01.2006
Bachelor of Administration - Public Administration and Economics
University of South Africa (UNISA)
Diploma - Computer Studies
Zodiac Commercial College
National N4 Certificate - undefined
Mamelodi College
Master of Public Management - Public Management
Regenesys School of Public Management
Honours Bachelor of Administration - Public Administration
University of South Africa (UNISA)
Matric (Grade 12) -
Matshumane Secondary School