Precious Katlego Mokgatlhe
Lease Administrator
Roodepoort
Summary
Experienced and highly organized Office Manager with a strong clerical background. Offers valuable expertise in providing administrative and clerical support. Possesses a comprehensive understanding of various roles including office administration, customer service, patient services, sales, and marketing. Has a proven track record of implementing best business practices to enhance efficiency, reduce operating costs, and increase productivity within tight timeframes and budgets. Known for an easy-going nature and ability to build positive relationships with colleagues and senior managers. Currently seeking a suitable position as a Clerical Officer.
Overview
14
14
years of professional experience
2
2
years of post-secondary education
2
2
Certifications
Work History
Lease Administrator
JHI Excellerate Services
07.2023 - Current
- Conducted annual rent reviews for all properties while adhering to lease agreements and ensuring fair market rates.
- Update renewal status on MDA
- Load all new and renewal deals on MDA
- Prepare Montlhy leasing Management Packs and reporting
- Prepare and Send out Owner approvals to the Lanlord to approve deals
- Spearheaded implementation of electronic filing system, improving accessibility and organization of critical documents.
- Established strong landlord-tenant relationships through open communication channels and proactive issue resolution strategies.
- Developed custom reports for stakeholders, providing valuable insights into leasing performance metrics and trends.
- Maintained accurate lease records, resulting in improved internal audit compliance and reduced risk exposure.
- Managed lease negotiations and renewals for optimal tenant satisfaction and retentions.
- Liaised with property management teams to ensure seamless coordination on maintenance requests and tenant concerns.
- Supported legal team with thorough documentation for dispute resolution, leading to favorable outcomes.
- Optimized space utilization by conducting regular audits, identifying opportunities for consolidation or expansion as needed.
- Mentored and train New lease Administrator's in best practices for lease administration tasks, fostering a positive team environment focused on continuous improvement.
- Collaborated with accounting teams to reconcile discrepancies in rent rolls, leading to more accurate financial reporting
- Prepare montly Accruals reports for accounting teams.
- Prepare Lease packs
- Drafting all Lease agreements,Renewal offers,Addendum and OA
- Resolved all tenant queries within turnaround time
- Distributed and followed up on tenant renewal notices and unsign Lease agreement
- Responded to messages and inquiries from various parties and used well-developed active listening and open-ended questioning skills to promote quick issue resolution.
- Communicated effectively with owners, tenant's, and on-site associates.
- Introduced and monitored effective lease renewal programs to maintain high occupancy rates.
Leasing Manager
TEE PROPERTIES
11.2021 - 06.2023
- Company Overview: (Looking for better career prospects, professional growth, and new challenges at work)
- Reviewing new leases and lease amendments for residential and commercial properties
- Updating and maintaining company real estate portfolio
- Closely monitored lease expiration/options and processed lease renewals/terminations
- Do credit checks on TRANSUNION & TPN
- Do application approval for Commercial and Residential applicants
- Draft New leases for Tenants, Lease Addendums, Offer to Lease, Assignment of the Lease
- Discuss and Conclude new Lease offer with tenants
- Meet with Tenants for Lease Signing
- Load Tenants on MDA & Add new leases on MDA and upload all the necessary documents
- Attend tenant Queries regarding their Monthly Billing
- Do Payments arrangement
- Train new Lease Administrators
- Review Lease Administrator work before handing over to General Manager
- Update Property Managers about tenant Moving out and new tenants Moving In
- Update Marketing team with Vacancy on weekly basis and new tenants Moving in
- Send renewal notices to Building managers on a monthly basis
- Day to Day Administration
- (Looking for better career prospects, professional growth, and new challenges at work)
Lease Administrator
LETCOR PROPERTIES MANAGEMENT
12.2017 - 09.2021
- Company Overview: (Retrenchment)
- Worked with legal department and accounting department on all lease related issues
- Responded to tenants billing and lease inquiries includes investigate issues of accuracy in billing and prepare any necessary rent adjustment memos
- Researched tenant leases for specific information that required or requested by the Manager and legal department
- Reviewed and abstracted leases for newly acquired properties
- Prepared any required tenant notification correspondence
- Prepared residential lease agreements, lease assignments, lease amendments and lease renewals
- Followed up with all prospective via phone or email until the deal completed
- Interviewed prospective tenants and processed application including credit checks
- Followed up with the superintendent to ensure proper condition prior to move-in
- Send Monthly Statement to tenants and the owners
- Do Viewings for the units when required
- Debt Collection on Monthly Basis
- Tax Rental Income Schedule for the owners
- Deposit Reconciliation’s
- Adverts placement on Property 24
- Account closing for old tenants on Power Prop system
- (Retrenchment)
Lease Administrator
RENTABILITY PROPERTIES
08.2016 - 11.2017
- Company Overview: (Company Sold Over to Letcor Property Management)
- Reviewing new leases and lease amendments
- Updating and maintaining company real estate portfolio
- Meeting clients, discussing their lease needs, and providing them with best deals
- Preparing invoices for rent and collecting payments from renters
- Worked closely with account department and property management team for tracking of properties and rent
- Closely monitored lease expirations/options and processed lease renewals/terminations
- Schedule Inspection for units every after 3 months with tenants
- Sending tenants & owner statements on monthly basis using Prospy Solution
- Schedule Maintenance jobs in units
- Insurance claim for Geysers in the units
- (Company Sold Over to Letcor Property Management)
Admin Manager
HLWEKEFATSA WORKERS TRADING
06.2015 - 07.2016
- Company Overview: (I got a better Offer at Rentability)
- Accounts
- Data capturing
- Pay roll
- Diary Management
- Processing orders
- Flight Bookings
- Petty cash handling
- Filling
- Quick book
- (I got a better Offer at Rentability)
Office Manager
COMFORT SEATING
08.2011 - 07.2014
- Company Overview: (Company Closed Down)
- Typing reports, minutes, agendas, forms, letters, invoices, memos, statements
- Answering the telephone and dealing with enquiries
- Distributing incoming and outgoing post and information to relevant parties
- Respond to incoming mails
- Chasing unpaid invoices
- Preparation and distribution of minutes and agendas etc
- Recording office expenditure and managing the budget
- Management of Diary for Directors
- Organizing Meetings
- Booking flight tickets for Directors
- Ensuring adequate staff levels to cover for absences and peaks in workload
- Recording office expenditure and managing the budget
- Ensuring that there is an adequate supply of stationery/stock within the office
- Photocopying documents as required and circulating as directed
- Maintaining filing systems
- (Company Closed Down)
Education
Grade 12 - Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Motswedi High School
01.2008 - 05.2010
Skills
General Administrative duties
Drafting of Lease’s
Offer to Lease
Addendums
Process of Applications
POPI ACT compliance
Micro Soft Excel
Quick book knowledge
Pastel Software
Propsys Solutions
Cyber Agent
Power Prop
TPN
Transunion
MRI PROPERTY CENTRAL
MDA
Invoicing
Customer Service
Recons
Rental Negotiation
Utilities Billing
COJ Statement
lease administration
lease agreements
communication skills
interpersonal skills
time management skills
attention to detail
presentation skills
accounting related to real estate
problem resolution
data maintenance
multi-tasking
negotiation skills
Academic Qualifications - Secondary Education
Motswedi High School, 01/01/08 - 12/31/10, Grade 12 (National Senior Certificate), Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Personal Information
- ID Number: 9305200545089
- Gender: Female
Certification
Tefl Certificate
Timeline
Lease Administrator
JHI Excellerate Services
07.2023 - Current
Tefl Certificate
05-2023
Risk Management Certificate
05-2023
Leasing Manager
TEE PROPERTIES
11.2021 - 06.2023
Lease Administrator
LETCOR PROPERTIES MANAGEMENT
12.2017 - 09.2021
Lease Administrator
RENTABILITY PROPERTIES
08.2016 - 11.2017
Admin Manager
HLWEKEFATSA WORKERS TRADING
06.2015 - 07.2016
Office Manager
COMFORT SEATING
08.2011 - 07.2014
Grade 12 - Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Motswedi High School
01.2008 - 05.2010