Precious Katlego Mokgatlhe
Lease Administrator
Roodepoort
Summary
Experienced and highly organized Office Manager with a strong clerical background. Offers valuable expertise in providing administrative and clerical support. Possesses a comprehensive understanding of various roles including office administration, customer service, patient services, sales, and marketing. Has a proven track record of implementing best business practices to enhance efficiency, reduce operating costs, and increase productivity within tight timeframes and budgets. Known for an easy-going nature and ability to build positive relationships with colleagues and senior managers. Currently seeking a suitable position as a Clerical Officer.
Overview
14
14
years of professional experience
2
2
years of post-secondary education
2
2
Certifications
Work History
Lease Administrator
JHI Excellerate Services
07.2023 - Current
- Conducted annual rent reviews for all properties while adhering to lease agreements and ensuring fair market rates.
- Update renewal status on MDA
- Load all new and renewal deals on MDA
- Prepare Montlhy leasing Management Packs and reporting
- Prepare and Send out Owner approvals to the Lanlord to approve deals
- Spearheaded implementation of electronic filing system, improving accessibility and organization of critical documents.
- Established strong landlord-tenant relationships through open communication channels and proactive issue resolution strategies.
- Developed custom reports for stakeholders, providing valuable insights into leasing performance metrics and trends.
- Maintained accurate lease records, resulting in improved internal audit compliance and reduced risk exposure.
- Managed lease negotiations and renewals for optimal tenant satisfaction and retentions.
- Liaised with property management teams to ensure seamless coordination on maintenance requests and tenant concerns.
- Supported legal team with thorough documentation for dispute resolution, leading to favorable outcomes.
- Optimized space utilization by conducting regular audits, identifying opportunities for consolidation or expansion as needed.
- Mentored and train New lease Administrator's in best practices for lease administration tasks, fostering a positive team environment focused on continuous improvement.
- Collaborated with accounting teams to reconcile discrepancies in rent rolls, leading to more accurate financial reporting
- Prepare montly Accruals reports for accounting teams.
- Prepare Lease packs
- Drafting all Lease agreements,Renewal offers,Addendum and OA
- Resolved all tenant queries within turnaround time
- Distributed and followed up on tenant renewal notices and unsign Lease agreement
- Responded to messages and inquiries from various parties and used well-developed active listening and open-ended questioning skills to promote quick issue resolution.
- Communicated effectively with owners, tenant's, and on-site associates.
- Introduced and monitored effective lease renewal programs to maintain high occupancy rates.
Leasing Manager
TEE PROPERTIES
11.2021 - 06.2023
- Company Overview: (Looking for better career prospects, professional growth, and new challenges at work)
- Reviewing new leases and lease amendments for residential and commercial properties
- Updating and maintaining company real estate portfolio
- Closely monitored lease expiration/options and processed lease renewals/terminations
- Do credit checks on TRANSUNION & TPN
- Do application approval for Commercial and Residential applicants
- Draft New leases for Tenants, Lease Addendums, Offer to Lease, Assignment of the Lease
- Discuss and Conclude new Lease offer with tenants
- Meet with Tenants for Lease Signing
- Load Tenants on MDA & Add new leases on MDA and upload all the necessary documents
- Attend tenant Queries regarding their Monthly Billing
- Do Payments arrangement
- Train new Lease Administrators
- Review Lease Administrator work before handing over to General Manager
- Update Property Managers about tenant Moving out and new tenants Moving In
- Update Marketing team with Vacancy on weekly basis and new tenants Moving in
- Send renewal notices to Building managers on a monthly basis
- Day to Day Administration
- (Looking for better career prospects, professional growth, and new challenges at work)
Lease Administrator
LETCOR PROPERTIES MANAGEMENT
12.2017 - 09.2021
- Company Overview: (Retrenchment)
- Worked with legal department and accounting department on all lease related issues
- Responded to tenants billing and lease inquiries includes investigate issues of accuracy in billing and prepare any necessary rent adjustment memos
- Researched tenant leases for specific information that required or requested by the Manager and legal department
- Reviewed and abstracted leases for newly acquired properties
- Prepared any required tenant notification correspondence
- Prepared residential lease agreements, lease assignments, lease amendments and lease renewals
- Followed up with all prospective via phone or email until the deal completed
- Interviewed prospective tenants and processed application including credit checks
- Followed up with the superintendent to ensure proper condition prior to move-in
- Send Monthly Statement to tenants and the owners
- Do Viewings for the units when required
- Debt Collection on Monthly Basis
- Tax Rental Income Schedule for the owners
- Deposit Reconciliation’s
- Adverts placement on Property 24
- Account closing for old tenants on Power Prop system
- (Retrenchment)
Lease Administrator
RENTABILITY PROPERTIES
08.2016 - 11.2017
- Company Overview: (Company Sold Over to Letcor Property Management)
- Reviewing new leases and lease amendments
- Updating and maintaining company real estate portfolio
- Meeting clients, discussing their lease needs, and providing them with best deals
- Preparing invoices for rent and collecting payments from renters
- Worked closely with account department and property management team for tracking of properties and rent
- Closely monitored lease expirations/options and processed lease renewals/terminations
- Schedule Inspection for units every after 3 months with tenants
- Sending tenants & owner statements on monthly basis using Prospy Solution
- Schedule Maintenance jobs in units
- Insurance claim for Geysers in the units
- (Company Sold Over to Letcor Property Management)
Admin Manager
HLWEKEFATSA WORKERS TRADING
06.2015 - 07.2016
- Company Overview: (I got a better Offer at Rentability)
- Accounts
- Data capturing
- Pay roll
- Diary Management
- Processing orders
- Flight Bookings
- Petty cash handling
- Filling
- Quick book
- (I got a better Offer at Rentability)
Office Manager
COMFORT SEATING
08.2011 - 07.2014
- Company Overview: (Company Closed Down)
- Typing reports, minutes, agendas, forms, letters, invoices, memos, statements
- Answering the telephone and dealing with enquiries
- Distributing incoming and outgoing post and information to relevant parties
- Respond to incoming mails
- Chasing unpaid invoices
- Preparation and distribution of minutes and agendas etc
- Recording office expenditure and managing the budget
- Management of Diary for Directors
- Organizing Meetings
- Booking flight tickets for Directors
- Ensuring adequate staff levels to cover for absences and peaks in workload
- Recording office expenditure and managing the budget
- Ensuring that there is an adequate supply of stationery/stock within the office
- Photocopying documents as required and circulating as directed
- Maintaining filing systems
- (Company Closed Down)
Education
Grade 12 - Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Motswedi High School
01.2008 - 05.2010
Skills
General Administrative duties
Academic Qualifications - Secondary Education
Motswedi High School, 01/01/08 - 12/31/10, Grade 12 (National Senior Certificate), Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Personal Information
- ID Number: 9305200545089
- Gender: Female
Certification
Tefl Certificate
Timeline
Lease Administrator
JHI Excellerate Services
07.2023 - Current
Tefl Certificate
05-2023
Risk Management Certificate
05-2023
Leasing Manager
TEE PROPERTIES
11.2021 - 06.2023
Lease Administrator
LETCOR PROPERTIES MANAGEMENT
12.2017 - 09.2021
Lease Administrator
RENTABILITY PROPERTIES
08.2016 - 11.2017
Admin Manager
HLWEKEFATSA WORKERS TRADING
06.2015 - 07.2016
Office Manager
COMFORT SEATING
08.2011 - 07.2014
Grade 12 - Math’s, English, Tswana, Physical Science, Geography, Life Science, Life Orientation
Motswedi High School
01.2008 - 05.2010
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