Pozisa Makonco
Procurement Officer
Noordwyk,Gauteng
Summary
Proactive and self-motivated procurement professional with almost 4 years of experience in the Higher Education sector. I am currently heading the quality management function and reporting to EXCO. Recognized for meeting deadlines, exceeding spend targets annually and surpassing my KPIs. I am a team-player, great leader and a self-starter who is always ready to take up challenges and overcome constraints. I am looking to contribute positively to organizational goals and objectives while sharpening my knowledge and skills.
Overview
4
4
years of professional experience
2
2
years of post-secondary education
Work History
Procurement Officer
Purchasing Consortium Southern Africa (PURCO SA)
1 2022 - Current
- Responsible for the end-to-end Procure to Pay process.
- Successfully arranging and facilitating tender briefing sessions.
- Provide advisory services for Bid Specification Committee and Bid Evaluation Committee.
- Arranging and facilitation Bid Evaluation Committee meetings.
- Presenting tender evaluations and evaluation reports to the PURCO SA Membership.
- Request quotations and proposals on behalf of the PURCO SA Membership.
- Evaluation of tenders, report writing and recommendation of suitable suppliers to the Bid Adjudicating Committee.
- Managing the contract register and ensuring effectiveness in renewal of contracts.
- Responsible for monitoring supplier performance.
- Arranging and facilitating Enterprise and Supplier Development training and sourcing procurement related training for PURCO SA clients.
- Ensuring that the PURCO SA Members are served to their satisfaction.
- Supplier relationship management.
- Following up on outstanding orders and ensuring suppliers are paid on time.
- Appointed as the Head of Quality Management to ensure compliance to ISO 9001:2015 by the organization.
- Preparing and conducting internal and external audits.
- Ensuring the business units are aware of any changes to quality documents, policies and systems.
- Risk management and developing company procedures with the COO as part of continual improvement.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Ensured compliance with organizational policies, legal requirements, and industry standards in all procurement activities.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
- Participated in professional development opportunities to stay current with industry best practices and continuously improve procurement skills.
- Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
- Collaborated cross-functionally to identify opportunities for improving efficiency in purchasing procedures.
- Conducted risk assessments for supply chain disruptions and implemented contingency plans accordingly to minimize impact on business operations.
- Organized competitive bidding processes among suppliers to ensure fair pricing opportunities while maintaining high product quality standards.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
Contract Administrator
Purchasing Consortium Southern Africa (PURCO SA)
07.2021 - 12.2021
- Assisting the procurement department with administration of RFQs and RFPs.
- Assisting with data capturing and evaluations.
- Monitoring contracts and ensuring procurement officers are alerted timeously of tenders that are soon to expire.
- Facilitated communication between involved parties to enable timely contract sign-off.
- Drafted, reviewed and revised contracts for accuracy and completeness.
- Stored and filed contract documents in orderly, organized systems.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Negotiated favorable terms on behalf of the company, securing advantageous pricing and conditions in complex contractual agreements.
- Keeping the contract register up to date and ensuring Members have the latest information.
- Assisting quality manager with arranging quality meetings, providing secretariat services and sourcing for suitable training providers.
- Maintaining an effective filing system for audit.
- Managing and updating the supplier database.
- Shadowed the quality manager and assisted with quality related administration.
- Prepared and issued reports on contract performance and compliance.
- Expedited resolution of contractual disputes by serving as a liaison between parties and facilitating open communication channels.
- Negotiated and reviewed contracts to protect customer interests.
Procurement Trainee
Purchasing Consortium Southern Africa (PURCO SA)
01.2021 - 06.2021
- Assisting with data capturing.
- Managing the contract register.
- Updating supplier database.
- Assisting suppliers with website registration and tender related queries.
- Learning and application of the procurement policies and procedures.
- Building relationships with the PURCO SA Members and suppliers.
- Alerting Members and administrators of expiring contracts for renewal.
- Assisted senior procurement team members with sourcing new suppliers to diversify procurement options and reduce risk.
- Participated in cross-functional teams to optimize supply chain operations and drive cost reduction initiatives.
- Managed database of vendor details and pricing information to maintain organization.
Education
Bachelor of Commerce - Supply Chain Management
University of Pretoria
Pretoria 04.2018 - 05.2020
Skills
Auditing
Languages
IsiXhosa
Bilingual or Proficient (C2)
SeTswana
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
References
- Genius Mthembu, PURCO SA, 0814287207
- Felicia Mphahlele, PURCO SA, 0760155949
Extracurricular Activities
HSE Representative, PURCO SA
Timeline
Contract Administrator
Purchasing Consortium Southern Africa (PURCO SA)
07.2021 - 12.2021
Procurement Trainee
Purchasing Consortium Southern Africa (PURCO SA)
01.2021 - 06.2021
Bachelor of Commerce - Supply Chain Management
University of Pretoria
04.2018 - 05.2020
Procurement Officer
Purchasing Consortium Southern Africa (PURCO SA)
1 2022 - Current
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