Pontsho Letsholo

Fixed Term Contract

Providing comprehensive administrative and secretarial support to attorneys specializing in litigation, commercial arbitration, mediation, and other forms of conflict resolution. They ensure the smooth operation of cases by handling legal documents, managing schedules, and coordinating communication between all involved parties

• Document preparation: Draft, type, format, and proofread various legal documents, including pleadings, affidavits, notices, correspondence, and court forms. They must have a high level of accuracy and a strong grasp of legal terminology.
• Case management: Assist with the entire litigation process, including preparing and filing documents electronically and in person with courts and tribunals. They also organize and maintain both physical and digital case files.
• Communication and liaison: Serve as a primary point of contact for clients, opposing counsel, court staff, and witnesses. This involves answering phone calls, responding to emails, and relaying important messages.
• Scheduling and diary management: Manage and maintain attorney calendars, schedule appointments, and record and monitor critical deadlines for court appearances, filings, and meetings.
• Administrative tasks: Handle a variety of general office duties, such as managing expenses, preparing invoices, tracking payments, and making travel arrangements.

Fixed Term Contract

• Document Management:Draft and format various legal documents such as summonses, notices, affidavits, pleadings, and letters of demand, ensuring they are accurate and follow specific legal guidelines.
• Client and Debtor Communication:Liaise with clients (banks) and debtors, handle queries, and provide updates on case progress.
• Administrative Support:Manage attorney calendars, schedule meetings, and make travel arrangements.
• File Management:Open new case files, organize and update case documentation, and maintain strict confidentiality of client information.
• Court and Official Liaising:Communicate with sheriff offices and other necessary third parties to facilitate the legal process.
• Research and Preparation:Assist with legal research and gather relevant information for cases.
• Billing and Financial Tasks:Perform duties related to invoicing, managing client accounts, and processing payments.
• Using Legal Software:Operate specialized legal systems (e.g., AJS, DM11, Lexpro) for file management, document creation, and case tracking.
• Trial and Hearing Support:Prepare documents for trials and assist attorneys by organizing evidence and providing other support during legal proceedings.
• Post-Litigation Support:Assist with foreclosure processes, if applicable to the specific department or firm.
• Account Management:Monitor accounts receivable, identify overdue accounts, and track their status.
• Customer Communication:Contact customers with overdue accounts to collect payments, negotiate payment plans, and resolve billing issues or complaints.
• Record Keeping:Maintain accurate records of all customer contact attempts and payments collected.
• Administrative Support:Handle general secretarial duties, including answering calls, managing correspondence, filing, typing, and preparing reports.
• Documentation:Draft and send collection letters, summonses, and other legal documents, especially in a legal context.
• Liaison:Act as a liaison between clients, debtors, and other parties, such as sheriffs or internal departments.
• Data Management:Manage and update databases and client files.
• Scheduling:Maintain diaries and arrange appointments or court dates

Fixed Term Contract

• Document Drafting:Prepare and draft legal documents, including affidavits, summonses, and notices required for foreclosure proceedings.
• Case Management:Open new matters, manage physical and electronic files, and ensure all relevant documentation is organized and complete.
• Legal Software Proficiency:Operate and manage various legal software systems, such as GHOST PRACTICE, SB/CLF, and AJS, as well as electronic court platforms like CaseLines and CourtOnline.
• Client and Stakeholder Liaison:Interact with banks, debtors, court personnel, and other legal stakeholders, communicating effectively and professionally.
• Administrative Support:Handle correspondence, manage calendars, arrange meetings, and provide other executive-level administrative assistance.
• Procedural Compliance:Ensure adherence to strict turnaround times and legal procedures, including the filing of documents with courts and other institutions.
• Record Keeping:Maintain accurate records of case-related activities and correspondence.

Fixed Term Contract

Document preparation and management, liaising with the Sheriff and clients, managing legal diaries, preparing court documents, coordinating hearings, filing documents, and maintaining confidentiality, all while ensuring smooth operation of legal case files and supporting conveyancers

Managing office correspondence, scheduling appointments, preparing reports, and handling general administrative duties to support the legal team

Drafting, editing, and managing legal documents, pleadings, and contracts related to foreclosure proceedings

Maintaining legal diaries, managing case timelines, and ensuring the smooth flow of instructions for bulk foreclosure processes

Communicating with clients and liaising with external parties, such as Sheriff offices, in a professional manner

Coordinating court hearings, preparing documents for filing, and working with electronic court systems like CaseLines and CourtOnline

Providing specific support in foreclosure litigation, including the "sale in execution of immovable property" and preparing foreclosure timelines

• Fixed Term Contract

HR Assistant provides administrative support within the Human Resources department of our organisation. My primary duties include assisting with the hiring process, helping to create and schedule employee training and entering employee records into the company database.

Duties and Responsibilities:

Handling a wide range of administrative tasks within a company which and must be able to organise and prioritise. Their main tasksand responsibilities include:

• Entering employment data into the company database
• Receiving a Job Spec and placing an d on employment forums
• Sourcing candidates and pre-screening interviews
• Cordinate interviews
• Conduct background checks
• Conclude the offer
• Arrange onboarding
• Laise with clients and stakeholders
• Relationship management and business development
• Organising meetings and taking minutes
• Assisting higher-level HR staff with the hiring process
• Setting up recruitment and training events
• Answering any employee inquiries
• Creating staff handbooks and newsletters
• Coordinating logistics for new hire orientations
• Updating employee leave and sick leave

• Fixed Term Contract

• Pilot project:
• We were consultants based in South Africa servicing the Australian market.
• Remote

• Fixed Term Contract

• Retrnched - Operational requirements (Economical)
• Remote

• Fixed Term Contract

• Fixed Term Contract

• Self-employed. Virtual assistant roles

• Operational requirements (Economical) - Covid

• Lockdown during training. After TERS stopped we were retrenched.
• Effects of Covid

• The position became redundant

• Intern position

• Studying Full-Time for my Paralegal Qualification

• Left Outsurance to persue my studies full time

• Left Old Mutual for Outsurance for a better opportunity. Outsurance offered a salaried position whereas Old Mutual was commission based

• Left for a better opportunity