Pinky Dumba
Pretoria,South Africa
Summary
Accomplished professional with expertise in Microsoft Word, Excel, Outlook, and PowerPoint, complemented by proficiency in document management and data capturing systems. Demonstrates strong capabilities in forensic documentation review, investigation report writing, and legal research and evidence analysis. Skilled in interviewing and stakeholder engagement, providing disciplinary and labour case support while ensuring compliance monitoring and governance. Career focus on leveraging analytical skills to enhance organisational efficiency through effective use of office equipment and internet & online systems.
Overview
17
17
years of professional experience
1
1
Certification
Work history
Administration Officer Corporate Services and Primary Health Care
Gauteng Department of Health
01.2014 - 04.2026
- Provide effective secretarial and administrative support services to the Directors.
- Coordinate District Technical Health Council and Executive Council Meetings. Arrange board packs for the meeting. Prepare agenda for meetings and take minutes and do follow up on action plans.
- Liaise with the Stakeholders and Department's officials
- Receive and distribute documents. Monitor the handling of incoming calls in the Directorate. Answered department emails within target timeframes to meet departmental communication targets.
- Manage Directorate Resources. Oversee logistics matters e.g. petty cash. Provisioning and procuring of goods and services. Ordering of stationary. Complete relevant forms and obtains signature for approval on official trip authorization, payment advices, S&T advances, leave forms.
- Operates and ensures that office equipment, e.g. photocopier is in good working order. Records the engagements of the Director.
- Help prepare Monthly and annual performance review reports. Generated comprehensive quality reports, presentations and spreadsheets, delivering to management within agreed deadlines.
- Delegated by the Director Corporate Services as a quotation receiver -
- Administered quotation receipt processes within Supply Chain Management in compliance with PFMA and procurement regulations.
- Controlled tender documentation, registers and audit trails to support transparent procurement.
- Coordinated submission tracking and prepared documentation for bid evaluation processes.
- Maintained secure custody of procurement records and ensured procedural compliance.
- Executed financial administration including invoice verification, payment processing and expenditure control.
- Maintained accurate financial records in line with PFMA and Treasury Regulations.
- Supported audit processes through proper documentation and reconciliation of accounts.
- Assisted in monitoring departmental budgets and preparing financial reports.
- Provided financial and administrative support to management and operational units.
- Rotation to Labour Relations Office for Experiential Learning
- Supported HR and Labour Relations processes.
- Assisted with disciplinary and grievance procedures.
- Maintained confidential records and case files.
- Liaised with employees and management.
- Supported training and development interventions.
Candidate Attorney (Secondment)
Department of Justice and Constitutional Development
Pretoria
09.2022 - 08.2023
- Advise and represent National and Provincial Departments (Clients) during civil cases.
- Provide professional advice, prepare documents, and appear in regional and magistrate courts to plead on behalf of the clients.
- Providing Legal opinion
- Appointment of Advocate and ensure that they comply in terms of PFMA and Supply Chain Management Act and Briefing of Advocates.
- Handling of Assets forfeiture Unit Matters, Labour cases and Medical Negligence Claims.
- Used software and technology to increase the efficiency of legal team and other external and internal stakeholders.
- Created organised filing system for legal documentation. Reviewed statutes and regulations finding precedents.
- Interviewed individuals involved in legal proceedings gathering information about cases. Prepared and filed legal documents with courts.
- Tracked deadlines and managed multiple administrative tasks prioritising based on urgency.
- Negotiated settlements on client behalf, obtaining deals to suit both parties.
- Handle all forms of arbitration, including inter departmental arbitration and debt collection. Writing Monthly reports.
Data Capturer
Department of Health Soshanguve CHC
07.2010 - 12.2013
- Captured and updated patient information accurately on electronic health information systems.
- Verified source documents to ensure completeness, correctness and compliance with departmental standards.
- Maintained and managed patient files, ensuring proper filing, retrieval and secure storage of records.
- Generated daily, weekly and monthly statistical reports for monitoring health programmes and service delivery.
- Assisted with data quality control, audits and correction of discrepancies.
- Scanned, uploaded and archived supporting documentation in line with record-keeping procedures.
- Provided administrative and clerical support to clinical and administrative staff.
- Ensured strict confidentiality and compliance with POPIA and Department of Health policies.
- Promoted
Internship in the Office of the HOD
Department of Agriculture
05.2010 - 06.2010
- Provided administrative and secretariat support to the Office of the HOD.
- Assisted in coordinating meetings, preparing agendas, and compiling meeting packs.
- Took minutes during management meetings and followed up on action items.
- Drafted official correspondence, memoranda, reports, and submissions for approval.
- Managed incoming and outgoing documents, ensuring proper record keeping and filing.
- Screened documents submitted to the HOD for completeness and compliance with procedures.
- Liaised with internal directorates and external stakeholders on behalf of the office.
- Maintained confidentiality of sensitive departmental information.
- Got a Job at Gauteng Department of Health
Public Management Inservice Training
Department of Correctional Services
12.2008 - 04.2010
- Supported Community Corrections operations through administration of offender supervision records and compliance documentation.
- Maintained case files, registers and reporting schedules in accordance with Department of Correctional Services procedures.
- Ensured secure handling of confidential offender information and audit-ready record keeping.
- Got Internship at Gauteng Department of Agriculture
Education
Bachelor of Laws Degree (LLB) -
University of South Africa
B –Tech Degree - Public Management
University of South Africa
National Diploma - Public Management
Tshwane University of Technology
Grade 12 - undefined
Winterveld High School
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Document Management Systems
- Data Capturing Systems
- Internet & Online Systems
- Office Equipment
- Forensic Documentation Review
- Investigation Report Writing
- Legal Research and Evidence Analysis
- Interviewing and Stakeholder Engagement
- Disciplinary and Labour Case Support
- Compliance Monitoring and Governance
- Microsoft Word, Excel, Outlook and PowerPoint
Certification
- Name of Institution: The Institute of Risk Management South Africa
- Qualification: Enhancing Organizational Resilience through Effective Risk Governance
- Year Completed: 2026
- Name of Institution: Alison
- Qualification: Introduction to Compliance and Risk Management
- Name of Institution: Silver fox Forensics
- Qualification: Advanced Trial Advocacy
- Duration: 27 -31 January 2025
- Qualification: Basic Compliance Certificate - Online
- Year Completed: 2025
- Name of Institution: National School of Governance
- Certificate of Successful: Ethics in the Public Service Completion
- Date of Issue: 25 October 2024
- Name of Institution: National School of Government
- Certificate of successful: Nyukela Public Service SMS Pre-Entry Programme
- Date of Issue: 11 November 2024
LANGUAGE PROFICIENCY
English
Tsonga
Setswana
Venda
REFERENCES
- Moses, Kgaphola, Principal State Attorney, KKgaphola@justice.gov.za, 0712654298
- Lucy, Mokoena, Admin and Logistics, Lucy.Mokoena@gauteng.gov.za, 074 0533623
- Ramadimetja, Kanama, Director, Ramadimetja.Kanama@gauteng.gov.za, 083 3585454
KNOWLEDGE
- Constitution of the Republic
- Public Service Act
- PFMA – Public Finance Management Act
- Treasury Regulations
- Supply Chain Management (SCM) policies and procedures
- Public Service Act and Public Service Regulations
- POPIA – Protection of Personal Information Act
- Basic Conditions of Employment Act (BCEA)
- Records Management policies and information governance procedures
- Civil Procedure
- Interpretation of statutes
- State Liability Act
- Institution of Legal Proceedings against Organs of State Act
- Judicial Matters Amendment Act insofar as claims against the state are concerned
Timeline
Candidate Attorney (Secondment)
Department of Justice and Constitutional Development
09.2022 - 08.2023
Administration Officer Corporate Services and Primary Health Care
Gauteng Department of Health
01.2014 - 04.2026
Data Capturer
Department of Health Soshanguve CHC
07.2010 - 12.2013
Internship in the Office of the HOD
Department of Agriculture
05.2010 - 06.2010
Public Management Inservice Training
Department of Correctional Services
12.2008 - 04.2010
B –Tech Degree - Public Management
University of South Africa
National Diploma - Public Management
Tshwane University of Technology
Grade 12 - undefined
Winterveld High School
Bachelor of Laws Degree (LLB) -
University of South Africa