Phumzile Sheron
Project Coordinator
Pretoria North
Summary
Versatile Project coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. .
Overview
6
6
years of professional experience
7
7
years of post-secondary education
Work History
Project Coordinator
Cyanda Solutions Pty Ltd
Pretoria North
6 2021 - Current
- Running 2 medium sized projects and support senior project manager by overseeing administrative or project tasks, communicating with Vendors and ensuring resource availability and delivery for the project team
- Coordinating the schedule, budget, issues and risks of the project and ensure framework is well-organized and runs smoothly
- Monitoring 2 project progress and creating project status reports for project manager
- Assisting with resource scheduling so that team members have the resources needed to complete tasks
- Scheduling client's meetings and facilitating communication between the project manager and vendors, contractors throughout the project life cycle Managing project management documents such as the project charter, plan, budget, schedule or scope statement, as directed by the project manager and executing project management administrative tasks
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Created job files for each project and maintained current data in each file.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project''s success.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Maintained database and spreadsheets with accurate inventory and status.
Office Administrator
Cyanda Solutions Pty Ltd
Pretoria North
03.2020 - 04.2021
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
- Handling correspondence (emails and calls), preparing documents, and scheduling meetings
- Managed approximately 30 incoming calls, emails and faxes per day from customers
- Maintain filing systems and ensure the proper retention, protection, and disposal of records in a systematic manner - Manage data entry and other recordkeeping tasks
- Oversee office supplies to ensure resources are available when needed
- Process invoices and manage accounts payable and receivable
- Coordinate with building management for office maintenance and repairs
- Establish and implement office policies and procedures to maintain order and efficiency
- Ensure a safe and clean work environment
- Provide regular office operations reports to management and identify areas for improvement
- Managing information flow
- Manage all traveling, hotels, airports transfers for employees and petty cash issues to facilitate general office activities
- Responsible for office administration payments within approved expenses (office courier services, office telephone, office cleaning services, office utility bills such as power, water, Wi-Fi, security, office catering) and oversee office supplies to ensure resources are available when needed
Administrative Clerk
Block JJ Clinic
Soshanguve
01.2019 - 12.2019
- Rotating to all departments within patient administration and perform all administrative duties
- Accurately record patient information, patient activities and all other related tasks manually and on SAP system
- Open file and register first time/new patients in system
- Update and control file information of patients
- Issuing files and results from laboratory to patients
- Book appointment for patients
- Operate office machinery such as photocopies, scanning, computers
- Maintain updated systems for filing, inventory, mailing, and databases
- Handling incoming and outgoing office correspondence
- Compile, maintain records of patients, office activities and transactions - Generate a list of lab results & due dates
- File patient documents according to protocol
- Maintain effective and efficient filing system
Education
Diploma in Public Management - Public Management
Tshwane University of Technology
Soshanguve 01.2013 - 04.2017
High School Diploma -
Elizabeth Matsemela Secondary School
Soshanguve 01.2012 - 12.2012
Some College (No Degree) - National Certificate Businesses Administration Ser
SETA
Pretoria 01.2018 - 07.2019
Skills
INTEGRITY AND HIGHLY ETHICAL MORAL
STRONG SYSTEM ADMINISTRATION SKILLS
GOOD PLANNING AND ORGANISING SKILLS
HARD WORKING AND WORKING UNDER PRESSURE
ATTENTION TO DETAIL
VERBAL AND WRITTEN COMMUNICATION SKILLS
MANAGEMENT OF INFORMATION
SOUND INTERPERSONAL RELATIONS
EXCELLENT TELEPHONE ETIQUETTE
GOOD CUSTOMER CARE SERVICE
PROJECT ADMINISTRATION SKILLS
QUALITY FOCUSED
RECORDS AND ARCHIVES MANAGEMENT
ADVANCED COMPUTER LITERACY (MS OFFICE)
COST CONTROL
FINANCIAL MANAGEMENT
Personal Information
- Date of Birth: 12/09/93
- Nationality: South African
- Driving License: C1
- Marital Status: Single
Languages
ISIZULU
ENGLISH
SETSWANA
References
- Rose Tshabalala, Cyanda Solutions Pty Ltd, 081 467 9394
- Lucas, Block JJ Clinic, 060 934 4911
- Phindile Mona, Cyanda Solutions Pty Ltd, 069 129 2408
Timeline
Office Administrator
Cyanda Solutions Pty Ltd
03.2020 - 04.2021
Administrative Clerk
Block JJ Clinic
01.2019 - 12.2019
Some College (No Degree) - National Certificate Businesses Administration Ser
SETA
01.2018 - 07.2019
Diploma in Public Management - Public Management
Tshwane University of Technology
01.2013 - 04.2017
High School Diploma -
Elizabeth Matsemela Secondary School
01.2012 - 12.2012
Project Coordinator
Cyanda Solutions Pty Ltd
6 2021 - Current
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