Phumzile Nhlapo
Accounts Payable Administrator
Krugersdorp
Summary
Ambitious Accounts Payable Administrator eager to utilize strong knowledge of general ledger and database management acquired through 12 years of experience in related roles. Energetic and resourceful with a track record of improving efficiency, accuracy and client satisfaction.
Overview
18
18
years of professional experience
Work History
Acting Junior Accountant
Altron TMT/ Altron Systems Integration
2022.05 - 2023.03
- Reconcile supplier spend and update BEE Tool
- Take charge of daily accounting tasks and ensure integrity of general ledger.
- Assist with additional admin tasks, as required by finance team.
- Assist with budget preparation and forecasting.
- Prepare draft monthly financial statements and report as required
- Prepare and post journal entries to ensure all business transactions are accurately recorded.
- Process monthly journals and reallocations
- Reconcile bank statements and general ledger accounts..
- Maintain accurate and up-to-date reconciliations for audit purposes.
- Investigate and resolve discrepancies in financial records.
- Provide samples to external auditors for annual auditors.
- Ensure that all financial records are accurate and timely for end of financial year audits.
- Collaborate with colleagues to improve processes and efficiency.
Accounts Payable Administrator
Altron TMT
2017.08 - Current
- Analyze and reconcile invoices to identify discrepancies and resolve any issues promptly.
- Ensure timely payments and manage vendor relationships.
- Process invoice journals and be certain that accurate cost centers or business units are used.
- Send remittances to suppliers.
- Ensure all invoices and statements have correct company name and accurate vat numbers.
- Match invoices to supporting documentation and purchase orders.
- Ensure proper authorization for payment and compliance with company policies and procedures.
- Process invoices from utility providers (water or energy) with accuracy and efficiency..
- Prepare and process electronic transfers and payments.
- Monitor accounts to ensure payments are up to date.
- Research and investigate any billing errors or inconsistencies.
- Communicate effectively with internal and external stakeholders, including vendors and accounting personnel.
- Reconcile accounts payable sub-ledger t to general ledger.
- Stay up to date on industry regulations and best practice.
- Research and investigate any billing errors or inconsistencies.
- Managed accurate and timely processing of over [72] invoices per month.
Creditors Clerk
Imperial Group Ltd
2013.03 - 2017.08
- Raise PO's
- Processing of local suppliers' invoices and credit notes
- Performing supplier reconciliations and resolving queries
- Following - up on outstanding documentation i.e. PO, invoice, statement
- Posting of payment remittances
- Dealing with account and supplier queries
- Preparing payment batches weekly in line with delegation of authority, payment terms as well as SCM procedures
- Clearing GRN account daily. Resolving and following up on old queries
- Assisting in compilation of month end reports
- Assisting with month end and year end accruals and provisions
- Assisting in performing payment EFT and COD runs and putting documentation together
- Ensuring 30-day payments on invoice date
- Preparing payment batch with completed documentation
- Capturing Creditor invoices
- Faxing /posting /emailing remittances to vendors
Accounts Clerk
Silverlining Enterprises
2007.02 - 2012.10
- Maintain accurate records of financial transactions, including accounts payable, accounts receivable, and general ledger entries.
- Assist with processing vendor invoices, purchase orders, and payments.
- Match invoices with supporting documentation and verify accuracy.
- Generate customer invoices and statements.
- Follow up on outstanding invoices and past due accounts.
- Managed and performed debt collection.
- Allocated payments on Pastel Evolution
- Resolved discrepancies and disputes.
- Performed verification and authorization of documents.
- Sent remittance to clients.
- Maintained stock records through utilization of manual and computerized systems.
- Compiled monthly management accounts, analyzed, and reported on results and variances.
- Managed accounts payable - including invoicing and reconciliation of creditors.
- Reconcile bank statements, credit card statements, and other financial accounts.
Administrative Assistant
Hlaligroup of Companies
2006.02 - 2006.10
- Answer and direct phone calls to appropriate personnel.
- Respond to inquiries and provide information to clients, customers, and staff.
- Handle incoming and outgoing mail, emails, and faxes.
- Schedule and coordinate meetings, appointments, and conferences.
- Maintain calendars and arrange travel accommodations as needed.
- Prepare meeting agendas, materials, and follow-up documentation.
- Organize and maintain paper and electronic files and records.
- Scan, photocopy, and distribute documents as required
- Arranged appointments, managed diaries, and made travel arrangements
Education
Some College (No Degree) - National Diploma in Accounting
ICB Business School
Gauteng Diploma of Higher Education - Office Administration
The Independent Institute of IIE Education
Randburg06.2011
Certificate of Higher Education - Pastel Accounting
The Independent Institute of IIE Education
Randburg 11.2009
Senior Certificate -
Dinwiddie High School
Germiston12.2005
Skills
- Proficient in planning, organizing, and performing multiple tasks according to importance and urgency
- Assertive and flexible, and open to new ideas
- Highly technical with in-depth knowledge of tax planning and legislation
- Young and energetic with keen interpersonal expertise
- CRM Systems: Quickbooks Accounting | | Pastel Partner | E-filling | Pastel Version 11 | Business Intelligent Module [BIC] | Automate Systems | GUI System and D365 Dynamics
References
- Mr Mbokodo Mahlalela, COO, Hlaligroup of Companies, 011 444 5288, 0825533367
- Mrs Nokululama Mathenjwa, Account Executve, Silverlining Enterprises, 0117262312/0117261763
- Mr Daryl McEwan, COO, Silverlining Enterprises, 0117262312/0117261763
- Mrs Rasheda Vulture, Creditors Manager, Imperial Group t/a Auto Ped, 011 230 9000/0112309225
- Sharon Wilkenson, AP Supervisor, Imperial Group t/a Auto Ped, 011 230 9000
- Mr Manqoba Ntobela, AP Supervisor, Altron TMT/ Altron Systems, 011 205 7000/011 205 7396
- Jon Gray, Senior Financial Manager, Altron Systems, 011 205 7677
Timeline
Acting Junior Accountant
Altron TMT/ Altron Systems Integration
2022.05 - 2023.03
Accounts Payable Administrator
Altron TMT
2017.08 - Current
Creditors Clerk
Imperial Group Ltd
2013.03 - 2017.08
Accounts Clerk
Silverlining Enterprises
2007.02 - 2012.10
Administrative Assistant
Hlaligroup of Companies
2006.02 - 2006.10
Some College (No Degree) - National Diploma in Accounting
ICB Business School
Diploma of Higher Education - Office Administration
The Independent Institute of IIE Education
Certificate of Higher Education - Pastel Accounting
The Independent Institute of IIE Education
Senior Certificate -
Dinwiddie High School
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