Phumlani Ndlovu

• Prepare and submit material cost and investment budgets and required project information for existing and new Projects
• Maintain and report on investment budgets for New Projects
• Obtain and manage Investment approvals and releases at Local VAP and Group Forums (VAI / IAM) timeously
• Prepare and submit investment budgets for Planning Round (5 year plan)
• Coordinate and report local content status and targets for new and existing projects
• Coordinate and interact with Commodities for new projects input in terms of part availability and capacities, material cost and investment implications
• Prepare for and represent Purchasing the weekly Product Teams
• Coordinate and prepare for pre-VAP & VAP information input timeously (decision making forums)
• Maintain and updating standardised workflow procedure and work instructions
• Take responsibility for completion of tasks in due time to ensure project planning timelines and targets are met
• Establishment of a “supplier’s library”.
• Maintains a sound supplier base and proposes and recommends the ongoing maintenance of the supplier base.
• Handling of queries and issues.
• Ongoing effort to monitor Supplier and their performance.
• Promote interaction between end-users and suppliers to ensure supplier development and appreciation of end-user requirements

Reviewing proposals and budgets to be submitted to donors locally and internationally,

• Ensuring PFMA and Treasury Regulations requirements are met,

• Compiling budget proposals and uploading approved budgets contracts for different programs within HSRC,

• Providing financial and admin support to project teams in different programmes,

• Provide and promote clear communication channels between funders and HSRC,

• Adhering to funds activities outlined in contract i.e. milestones vs budget,

• Ensuring payments/compensation of projects finances and grants,

• Reviewing and managing all projects and grant claims submitted,

• Ensure that regulatory compliance procedures are met,

• Attending all Senior Operations matters for programmes,

• Reconciliations of advances for staff doing fieldwork,

• Opening and Managing investment accounts for donor funds and grants,

• Manage all HSRC Grants and attending training workshops,

• Payment of Creditors through Accpac and preparing a creditors reports,

• Bank and GL Reconciliations for projects and grants,

• Hold and Presenting in the Monthly/Quarterly/ Yearly financial progress meetings with the principal investigators, CFO and donors and grant holders,

• Promoting the integrity of HSRC with stakeholders,

• Maintaining a proper filing system for all donor funded projects and grants,

• Process necessary journals for corrections,

• Processing the acquisition of assets and inventory for the projects,

• Establish and monitoring the assets registry for project funded assets,

• Conducting monthly GL reports review,

• Managing Cashbook,

• Communicating meetings for grant holders or projects members,

• Following up and executing all resolutions coming from the meetings,

• Reviewing narrative and financial reporting on projects and grants before submission,

• Maintaining GRAAP or GAAP Standards as per the agreed contract,

• National Treasury reporting and following policies,

• Managing a wide range of projects from different donors and grant holders,

• Periodic reporting on the status of projects/grants vs deliverables,

• Maintaining and updating the projects assets register,

• Coordinate the internal and external audit processes for both donor funds and grants,

• Reporting using FFR guidelines and IFRS standards for USAID, Bill and Melinda Foundation, CDC, etc

• Follow month-end procedures,

• Attending to auditor’s requests whenever required but mainly in year-end,

• MTEF sub

• Setting and Submitting proposals to the Financial Director for the Policy Analysis and Capacity Enhancement(PACE) programmes for the financial year,
• Managing the programmes’cost center Budget,
• Budgeting and implementing of number of programs’ projects proposed,
• Ensuring suppliers payment is done timeously,
• Outsourcing of facilitators and payment of assignee contracts,
• Preparing a proper database for interns within the HSRC,
• Liaising and organizing training for interns,
• Generating invoices and credit notes.
• Handling and accountability of the programme’s budget,
• Ensuring PFMA and Treasury Regulations requirements are met,
• Implement the projects and training programmes set for the financial year with the Budget given,
• Submitting narrative and financial monthly reports and progress reports,
• Preparing journals to correct entries,
• Service orientated,
• Administering all financial activities in the unit,
• Member of the Supply Chain Management Advisory Committee,
• Full control of the petty cash,
• Compiling Quarterly Reports in time.

• Presenting application forms to compliance supervisor,
• Administering all the registration process the clients posting i.e. confirmation of application forms& faxing proposed conditions,
• Printing & issuing National Credit Provider Certificates,
• Draft a weekly report to the Management Registration Committee (MRC),
• Sent out invitation and meeting packs,
• Capturing of MRC minutes,
• Distribution of the MRC meeting minutes,
• Letters of acknowledgments &fees paid,
• Handling registrations enquiries by credit providers,
• Monitoring/Analyzing registration related matters,
• Ensure operational level efficiency of the Registration dpt.
• Checking the credit status.

• Create a daily password for our Sales team for invoicing for all branches,
• Supervising a staff of 4 namely the dispatch, order clerk,
• Receiving clerk and the administrative clerk in terms of all stock movements,
• Capture all stock movements (coming in, going out or interbranch transfers),
• Prepare and submit the Stock Valuation Report for the MD ,
• The Monthly Sales Report by each Branch and by each Salesperson for the Chief Accountant,
• Do a stock take for all branches (Springfield, Shallcross and Boksburg),
• Purchase Stock,
• Create & Advise over 10,000 stock codes created a week & also working the selling price for every new stock,
• Handle all enquiries forwarded by other branches concerning the system we use (capturing and errors mostly).

• Cash ups and reconciliation for postings of the day for Restaurant Bar,
• Reconciling and postings of invoices to relevant guest rooms,
• Update the speed point machine and report to the General Manager every day.
• Running night audit for the hotel using system software

• Managing company’s resources & Logistics arrangements i.e. travelling & meetings,
• Invoicing,
• Sourcing debtors,
• Collection from Creditors,
• Confirmation of orders,
• Payment of creditors,
• Communication with stakeholders,
• Assist the Manager with administration related issues.
• Bookkeeping.