PHILLISTUS MORONGWA XAYIMPI
Summary
Experience individual with over 13 years in office/administration management and financial aid environment respectively. Excellent reputation for resolving problems, improving service delivery to achieve overall operational improvements. With an ability to drive sustainable performance and consistently saved cost while increasing profits. Multi-talented individual consistently rewarded for success in planning and operational improvements. High experienced in team development and staff management procedures positively impacting overall morale and productivity.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Administrator: Department of Financial Aid
Tshwane University of Technology
01.2014 - Current
- Manage and oversee all aspects of financial aid management - assist and advise student on various financial aid process and including first applicant.
- Facilitate and oversee transferring and allocation of funds for undergraduate and postgraduate and including transition overall application process.
- Develop financial allocation plan, which coordinate allocation of funds and record management activities for audit purposes.
- Collection and distribution of information to all stakeholders with regard to NSFAS information concerning TUT funding.
- Facilitate and provide technical support on all continuing students and attend to finance queries for discrepancies and complaints, guided by institutional policies.
- Coordinate and compile documentation regarding NSFAS due dates.
- Handling of F12 in transferring of funds within different entities and accounts.
- Responsible for the department assets (
- Generate and compile reports from MIS/ITS system regarding NSFAS funded students.
- Office administration and management.
- Budget and purchasing procedures.
- Assist under-graduate and post students within their profiles on ITS and including their bursaries.
- Provide technical support and advise to student who are blocked due outstanding fee and advise on various payment options that will ensure they register in time.
- Ensure there is sound integration with other sections/departments, for collaboration of effort that will guarantee a smooth transition during students’ intake and registrations. Ensure updates and students records are captured and archived on the database and including data validation.
- Facilitate travelling arrangements for departmental managers (booking of flight, rental and accommodation) and including assisting on appointments of newly recruits (managerial).
- Coordination of verification of funded students.
- Manage documentation records and ensure the quality of the documents is adhere with and including control of classified documents is align with institutional policies and procedures.
Administrator – Building and Estate
Tshwane University of Technology
09.2010 - 12.2013
- Manage and facilitate day-to-day project activities including daily activities planning, issuing of job cards for execution and tracking and reporting of work execution by relevant technical team.
- Manage records of signed job cards and ensure relevant documents captured to the system with supporting signed job cards.
Admin Assistant – Department of Electrical (Nuffic Projects)
Tshwane University of Technology
05.2009 - 08.2011
- Ensure all NUFFIC projects deliverables are within the scope, budget, and quality objectives and minimize any risk escalations and including environmental impacts.
- Proactively communicate the project progress with relevant stakeholders on an ongoing basis ensuring transparency throughout project life cycle.
- Assist with administration requirements on projects and ensure document management and records are well stored and captured on the system for audit and access purposes.
- Organize/schedule meetings and make travelling arrangements for Director and other stakeholders and including managing of day-to-day schedule.
- Coordinate with other stakeholders/departments and ensure there is high level integration and communication about planned and active projects and their status.
- Assist in examining project team to determine areas of improvement and provide tools that will enhance skills and knowledge development (training and mentoring).
- Capture meeting minutes, distribution of relevant meeting agenda and including meeting arrangements (venue and other resources).
- Minimize any expenditure by effectively negotiating with suppliers and reduce any cost variations in terms of travelling arrangements, procuring of stationary, to drive more savings without compromising quality objectives.
Education
Postgraduate-Diploma - Project Management
Tshwane University of Technology
01-2026
Advance Diploma - Project Management
Tshwane University of Technology
01-2024
National Diploma - Office Management and Technology
Tshwane University of Technology
01-2023
Matric - Exemption - National Senior Certificate
JM Ntsime High School
01.2003
Skills
- Interpersonal skills
- Administrative skills
- Project Management
- Organizational skills
- Financial/Financial Aid Knowledge
- Budgeting and financial oriented
- Computer literacy
- Multitasking
- Working under pressure
- Sound leadership
- Sound communication
- Problem solver
- Training of staff and students (ITStMIS)
- Human sound relations skills
Websites
References
- J., Munda, Prof, Mundajl@tut.ac.za, 012 382 4824, 084 415 6692, Tshwane University of Technology
- Mpho, Raleho, Mr., Ralehom@tut.ac.za, 012 382 0797, 083 825 9666, Tshwane University of Technology
- Aaron, Rakgalakane, Mr., Rakgalakaneas@tut.ac.za, 012 382 4516, Tshwane University of Technology
Certification
- Advance Level in digital audio typing
- Computer Keyboard typing
- Safe Event Management Training-Affsat
- 360 Degree and best practice Leadership Skill Program
- Customer Care Training
Timeline
Administrator: Department of Financial Aid
Tshwane University of Technology
01.2014 - Current
Administrator – Building and Estate
Tshwane University of Technology
09.2010 - 12.2013
Admin Assistant – Department of Electrical (Nuffic Projects)
Tshwane University of Technology
05.2009 - 08.2011
Matric - Exemption - National Senior Certificate
JM Ntsime High School
Postgraduate-Diploma - Project Management
Tshwane University of Technology
Advance Diploma - Project Management
Tshwane University of Technology
National Diploma - Office Management and Technology
Tshwane University of Technology