Penelope S'thembile Zuma

• Ran errands and provided general office support in a professional environment.
• Worked well in a team setting, providing support and guidance.
• Developed strong organizational and communication skills through coursework and volunteer activities.
• Strengthened communication skills through regular interactions with others.
• Oversee MIS Capturing and Authorizing level 1 payments for 19 sites in Northwest Province.
• Managing monthly worker captured data on MIS system per site using appropriate attendance registers.
• Ensuring proper attendance within the participants in terms of required maximum worker days and required payment rate as per CWP Calendar.
• Managing the worker data process from site level up to submission level in CoGTA.
• Compiling appropriate verification report and addressing issues with the site administrators.
• Completion of all monthly work within a stipulated stated time frame on the CWP Calendar.
• Wrapping up monthly worker data with the completion of a Key Performance Area Report for that particular month.
• Mentor site administrators on MIS system in case it is updated.
• Mentor site administrators on compiling site databases with correct details for all participants as per CWP rules.
• Mentor the site administrators on the importance of time frame, communication and abiding with the CWP Calendar on all CWP work being carried out at the site.
• Ensuring only proper documentation is used on recruiting CWP participants.
• Ensuring all new recruits’ documentation is compiled, checked and submitted to CoGTA before participants start CWP work.
• Checking whether the documentation on files go hand in hand with what is captured on database, for CWP audit purposes.
• Sorting out rejections and unpaid for those particular Months.
• Communication with CoGTA. on Proof of Payments being sent to all sites monthly.
• Allocating proper rates to CWP participants on MIS according to their skills level.
• Providing Monthly reports to DM’s and Project Manager

• Demonstrated a high level of initiative and creativity while tackling difficult tasks.
• Worked flexible hours across night, weekend and holiday shifts.
• Resolved problems, improved operations and provided exceptional service.
• Paid attention to detail while completing assignments.
• Oversee Region E (Gauteng) as the Site Administrator
• MIS Capturing of attendance register the working days

of a participant according to the recorded signature and total working days.

Fixing errors of the attendance registers if not captured

correctly.

Downloading the attendance registers and print them every month for participants to sign them.

Data capturing the new recruit’s contract according to the information filed and signed by the applicant in terms of CWP for new recruits at all sites.

Verification and capturing of contracts from sites

confirmation of personal and baking details) prior submitting them to the Provincial Administrator.

Capture and request for the new recruits, change of account and change of personal details to be approved.

Allocating the approved participants according to their work groups then they may start working after approval.

Attending unpaid participants due to rejection of the

account type or wrong account number(s), within 7 days from the date of payment.

Addressing unresolved back-pay of participants, who have not been paid for previous months.

Submitting weekly reports every Friday to the Site Manager.

Having monthly monitoring sessions of reports with coordinators as to evaluate the performance of the site.

Collecting Weekly and monthly reports from coordinators to compile and monthly report to be submitted to the Manager

• Assisted with special events and programs.
• Maintained clean, neat, and operational facilities to serve program needs.
• Used strong interpersonal communication skills to convey information to others.
• Supported engaging, fun, and smooth-running events by helping with organization and planning.
• Querying Registration of Properties
• Administration of Estate of Deceased Persons inter alia Transfer of Property
• Estate Duty Invoices Reconciliations
• Processing Application of Persons Presumed as Deceased
• Liquidation of Accounts

• Tracked detailed hours and expenses for each project.
• Delivered outstanding service to clients to maintain and extend relationship for future business opportunities.
• Supported clients with business analysis, documentation, and data modeling.
• Liaised with customers, management, and sales team to better understand customer needs and recommend appropriate solutions.
• Capturing company details under SARS
• Facilitating/Requesting tax clearance certification form SARS
• Facilitating/Requesting authorization from other accounting agents
• Submission of tax returns
• Printing of tax clearance

• Managed time efficiently in order to complete all tasks within deadlines.
• Applied effective time management techniques to meet tight deadlines.
• Demonstrated creativity and resourcefulness through the development of innovative solutions.
• Learned and adapted quickly to new technology and software applications.
• Managing 3 Projects (CWP, SSETA, and CATHSSETA).
• Liaison with host employers in hosting the learners/interns.
• Training interns in the Provincial Office in terms of the departments from Human Resource, Public Management and Finance.
• Managing daily operational aspects of projects.
• Executing project wok plans and revising appropriate to meet needs of the project.
• Identify resources needed and assigning individual responsibilities.
• Enforcing project standards and minimising risks of the project.
• Oversee capturing and MIS authorizing Level 1 payments for 19 sites.
• Data capturing and verifying information on behalf of CWP for new recruits at all sites.
• Verification and capturing of contracts from sites (Confirmation of personal and baking details) prior submitting them to the Department of Cooperative.
• Governance and Traditional Affairs (COGTA).
• Liaising with Site Staff to enquire about rejections and unpaid participants.
• Organizing and storage of hard copies of documents and computer-based information on databases.
• Assisting Project Coordinators in attending meetings on sites and conducting interviews on Site.
• Assisting in capturing of companies on the database who are registering to bid for Tender under Procurement.
• Receiving the tender application in KZN and capture them and submit to Head Office (Midrand)
• Scribe on the BAC (Bid Adjudication Committee) in procurement.