SAP
Paulinah Jabulile Hlongwane
Purchase Coordinator
Emaphupheni
Summary
Dedicated and highly adaptable professional with over 9 years of experience in administration, procurement, stores, fleet coordination, health and safety, and maintenance support within the poultry and food production industry. Proven ability to handle multiple roles with efficiency, including using SAP, Microsoft Word, and Excel for daily operations. Seeking an opportunity in a dynamic organization where I can contribute my skills in coordination, compliance, and operational support, while continuing to grow professionally.
Overview
7
7
years of professional experience
2
2
Certifications
2
2
Languages
Work History
Procurement Purchase Coordinator
Daybreak Foods
01.2024 - 01.2025
- Coordinated procurement processes including purchase requests, approvals, and order placements
- Captured purchase requisitions and processed purchase orders using SAP
- Sourced suppliers and obtained quotations for goods and services
- Ensured timely delivery of materials by following up with suppliers and tracking orders
- Verified stock availability before placing new orders to avoid overstocking
- Maintained accurate records of purchases, supplier details, and delivery schedules
- Worked closely with the store, maintenance, and finance departments to align procurement needs
- Resolved order issues such as delays, incorrect deliveries, or pricing discrepancies
- Assisted in maintaining supplier relationships and evaluating supplier performance
- Prepared procurement reports and documentation using Microsoft Word and Excel
Proxy Fleet Administrator
Daybreak Foods
01.2024 - 01.2025
- Monitored and coordinated daily vehicle movements and availability
- Captured and updated fleet data, including mileage, fuel usage, and service history using SAP
- Scheduled routine maintenance, inspections, and repairs to ensure roadworthiness
- Managed booking of vehicles for different departments and tracked vehicle utilization
- Ensured all vehicles complied with legal and safety regulations (e.g. licensing, roadworthy tests)
- Reported and followed up on vehicle breakdowns, accidents, or delays
- Maintained accurate records of drivers, trip sheets, fuel slips, and delivery documents
- Prepared fleet reports and performance summaries using Microsoft Word and Excel
- Assisted in monitoring fuel consumption and controlling operational fleet costs
- Acted as a point of contact between the transport department, drivers, and management
Acting Store Supervisor
Daybreak Foods
01.2023 - 01.2025
- Supervised daily store operations, including receiving, issuing, and managing stock
- Captured and tracked inventory transactions using SAP to ensure accurate stock control
- Conducted weekly and monthly stock counts, investigated variances, and reported discrepancies
- Prepared requisitions and monitored delivery schedules to avoid stockouts
- Managed issuing of tools, PPE, and maintenance materials to various departments
- Maintained organized and clean storage areas in line with safety standards
- Prepared store reports and documentation using Microsoft Word and Excel
- Liaised with suppliers, procurement officers, and department heads to fulfill operational needs
- Ensured all staff followed company procedures related to stock handling and loss prevention
- Supported audit processes by providing accurate inventory data and documentation
Maintenance & Administrator
Daybreak Foods
01.2022 - 01.2025
- Coordinated and scheduled daily maintenance tasks and repair work across departments
- Logged maintenance requests, tracked progress, and updated records accordingly
- Prepared job cards, maintenance reports, and correspondence using Microsoft Word
- Managed stock levels by ordering tools, parts, and consumables for the maintenance team
- Maintained accurate filing systems for maintenance records, safety checks, and service history
- Captured data and updated internal documents and spreadsheets
- Assisted with budget monitoring and reporting maintenance expenses to management
- Liaised with contractors and service providers to arrange site visits and verify work completion
- Ensured maintenance activities complied with company safety and operational procedures
Acting Admin Clerk
Daybreak Poultry Farms
05.2022 - 07.2022
- Assisted with daily administrative tasks such as filing, photocopying, and scanning documents
- Captured and updated data accurately into the company system
- Handled incoming calls, took messages, and directed inquiries to relevant departments
- Maintained and organized office records and confidential employee files
- Prepared and printed timesheets, schedules, and reports for management
- Provided support in coordinating meetings and distributing internal communication
- Helped with issuing PPE and recording staff attendance
- Ensured all documents were properly labelled, stored, and easily retrievable
- Maintained a clean and organized front office and reception area
- Worked closely with supervisors and HR team to ensure smooth daily operations
SHE REP
Daybreak Farms
11.2019 - 07.2022
- Conducted routine workplace safety inspections and risk assessments
- Identified and reported health, safety, and environmental hazards to management
- Promoted a safe working environment by enforcing compliance with OHS regulations
- Facilitated daily toolbox talks and participated in SHE committee meetings
- Ensured proper use of PPE and adherence to safety protocols by all employees
- Assisted in accident and incident investigations, and submitted detailed reports with recommendations
- Maintained SHE documentation, including safety registers, checklists, and incident logs
- Supported emergency drills and fire evacuation plans
- Educated staff on SHE procedures and company safety policies
- Acted as a communication link between workers and management on safety-related matters
Broiler House Worker
Daybreak Poultry Farms
08.2017 - 05.2022
- Monitored the condition and environment of the broiler house to ensure healthy bird growth
- Provided daily feed and water to poultry according to schedule
- Removed manure and waste regularly to maintain hygiene and prevent disease
- Collected and recorded data on bird mortality, growth, and feed consumption
- Identified sick or injured birds and reported them to supervisors for immediate attention
- Assisted in catching and loading birds for transport during harvest periods
- Operated basic farm equipment safely under supervision
- Followed strict biosecurity and safety protocols to avoid contamination and disease outbreaks
- Maintained a clean and organized working environment inside the poultry house
Education
Computer Literacy (Ms Word, Excel, etc.)
Ekurhuleni Computer College
01.2022
Business and Office Administration
Academy of York
01.2017
National Senior Certificate - Grade 12
Vunanimfundo AET center
Daveyton01.2014
Skills
SAP system operation (Purchasing, Stock Control, Fleet Management)
Certification
Poultry Production Certificate Agri-Seta Jan 2018- December 2018
Achievements And Awards
- Poultry Production Certificate, Agri-Seta, 2018-01-01
- SHE-REP certificate, Nosa, 2020-05-01
Personal Information
- Date of Birth: 11/12/1991
- Gender: Female
- Nationality: South African
- Driving License: Code10
References
- Nico Jacobs, Farms manager, Daybreak farms, 0828550883
- Jimmy Monyebodi, Broilers Farm Manager, Daybreak farms, Jimmy.Monyebodi@daybreak.za.com, 0646846023
- Solomon Ngomane, Maintenance Manager, Daybreak farms, Solomoni.Ngomane@daybreak.za.com, 0838773252
- Bryan Bvuma, Engineering HOD, Daybreak Foods, 0718995112
- Eileen Cottle, Admin Supervisor, Daybreak Foods, 0834965790
- Mandla Mahlangu, Category Manager, Daybreak Foods, 0832632654
Software
Timeline
Procurement Purchase Coordinator
Daybreak Foods
01.2024 - 01.2025
Proxy Fleet Administrator
Daybreak Foods
01.2024 - 01.2025
Acting Store Supervisor
Daybreak Foods
01.2023 - 01.2025
Acting Admin Clerk
Daybreak Poultry Farms
05.2022 - 07.2022
Maintenance & Administrator
Daybreak Foods
01.2022 - 01.2025
SHE REP
Daybreak Farms
11.2019 - 07.2022
Broiler House Worker
Daybreak Poultry Farms
08.2017 - 05.2022
Computer Literacy (Ms Word, Excel, etc.)
Ekurhuleni Computer College
Business and Office Administration
Academy of York
National Senior Certificate - Grade 12
Vunanimfundo AET center