Paula Visser
Cost Controller / Accountant
Centurion
Work Preference
Summary
Hardworking and driven professional with over 30 years of experience in customer service, administration, and office support. Known for adaptability, dedication, and a proactive attitude. Thrives in both team environments and independent roles, including remote work. Seeking a long-term opportunity to contribute meaningfully, grow across platforms, and deliver measurable results.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
32
32
years of professional experience
10
10
Certificates
2
2
Language
Work History
Accounts Payable and Accounts Receivable
MHI Power ZAF (Pty) Ltd
Woodmead
11.2022 - Current
- Invoice and payment processing: Receive, verify, and enter vendor invoices into SAGE, ensuring that Purchase Orders and invoices agree. Process and prepare payments.
- Account reconciliation: Reconcile account statements and transactions to ensure accuracy and resolve any discrepancies by investigating documentation.
- Record keeping: Maintain and update the accounts payable ledger, file historical records, and ensure all financial documents are organized and stored properly.
- Financial reporting: Assist in preparing financial statements and reports related to accounts payable.
- Vendor management: Maintain good relationships with vendors and respond to their inquiries regarding payments.
- Compliance and policy adherence: Ensure all accounts payable processes comply with company policies and external regulations.
- Invoicing and billing: Create and distribute accurate invoices and credit notes to customers.
- Payment reconciliation: Reconcile customer payments with Receipt Notices.
- Collections management: Monitor customer accounts for non-payments and delayed payments, and initiate collection actions when necessary.
- Account maintenance: Maintain accurate customer account details and records.
- Reporting: Generate Customer Statements.
- Collaboration: Work with internal teams, such as sales and finance, to address customer concerns.
- Reason for leaving: Project closing and contract ending
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively in a team environment.
- Managed time efficiently in order to complete all tasks within deadlines.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Paid attention to detail while completing assignments.
- Organized and detail-oriented with a strong work ethic.
Project Cost Controller
MHI Power ZAF (Pty) Ltd
Woodmead
07.2014 - 10.2022
- Support the commercial Project Managers in all commercial issues like budgets, costs, contract requirements and milestones.
- Check and process invoices within the constraints of the contracts, site purchase orders or site related Purchase requests.
- Perform and verify Contract Price Escalation (CPA) calculations.
- Compile correspondence and documentation related to contracts.
- Compile and update cost schedules for contracts under my control.
- Administer contract variation orders and variation proposals.
- Check the accuracy of invoice bookings on the SAP System.
- Checking accuracy of Purchase Orders on the SAP System.
- Interact with technical personnel/site personnel on a regular basis in order to ensure enough funds available for payment of invoices.
- Maintain accurate cost records for contracts under my control.
- Ensure compliance to company processes and procedures.
- Departmental Administration, example capturing of time sheets and ordering of stationery for department.
- Reason for leaving: Transfer to Finance Department
- Enhanced communication between finance and operational teams, fostering a collaborative approach to cost control efforts.
- Improved cash flow management by closely tracking accounts payable/receivable activities and facilitating timely paymentscollections.
- Liaised with suppliers/vendors to resolve any invoicing disputes or discrepancies promptly.
- Managed financial data with precision to ensure accurate reporting and informed decisionmaking.
- Evaluated vendor contracts, identifying areas for negotiation or alternative procurement methods to reduce expenses.
- Provided expert assistance during internal/external audits related to project costing matters.
- Ensured compliance with company policies and regulatory requirements through diligent monitoring of expenses and budgets.
- Managed outstanding balance amounts by evaluating reports and determining collection statuses.
Document Controller / Project Administrator
Hitachi Power
Woodmead
11.2011 - 06.2014
- Implementing document control procedures.
- Checking correctness of Revisions, Titles, metadata.
- Issue drawings with transmittal to various suppliers.
- Ensure drawings are captured onto the Data Base.
- Register incoming communication onto relevant data base.
- Distribute incoming communication to relevant recipients.
- Give Lotus Notes Data base training.
- Reason for leaving: Transferred to Cost Controlling Department
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
- Transmitted documents, organized revisions and tracked changes.
- Converted documents from one application to another.
- Managed training courses, setup and maintenance for document control systems.
Configuration Document Controller
DIKAR – (Contracted to Eskom)
Sunninghill Johannesburg
01.2011 - 10.2011
- Implementing document control procedures.
- Loading drawings onto system (Smart Plant Foundation).
- Checking correctness of Revisions, Titles, metadata.
- Put documents/drawings on Review work flow.
- Reason for leaving: Department relocating to Medupi site at Lephalale
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
Configuration Administrator / Controller
PBMR - Pebble Bed Modular Reactor (Pty) Ltd
Centurion, South Africa
10.2000 - 07.2010
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Maintained personnel records and updated internal databases to support document management.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Maintained accurate documentation of company policies and procedures for easy reference by all employees.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Oversaw maintenance of office equipment, minimizing downtime due to malfunctions or repairs.
- Helped meet changing demands by recommending improvements to business systems or procedures.
Receptionist / Facilities Coordinator
Eskom PBMR Programme
03.1999 - 09.2000
Temporary - Receptionist
Eskom PBMR
11.1998 - 02.1999
Au Pair / Nanny
Au Pair in America
01.1997 - 09.1998
Receptionist
Dipenaar, Coetzee & Partners Accountants
02.1995 - 12.1996
Receptionist
Medicus
01.1994 - 01.1995
Education
Higher Certificate in Accounting -
MANCOSA
Centurion, South Africa05-2026
Bookkeeping course -
University of Cape Town
Cape Town, South Africa10-2024
National Diploma - Executive Secretary (cum laude)
Technikon Pretoria
01.1993
No Degree - Scholar
Hoërskool Eldoraigne
Centurion, South Africa 04.2001 -
Skills
Personal Skills: Ability to work under pressure, Ability to work in a team as well as alone, Honesty, Interpersonal skills, Leadership, Decision making, Dedication, Adaptability, Problem solving, Desire to learn, Punctual, Conscientious and Perseverance & motivation
Professional Skills: Administration skills, Computer literate, Strong organizational skills, Client Oriented, Fast leaner, Exceptional attention to detail, a commitment to accuracy, and strong time management skills
Teamwork and collaboration
Computer skills
Microsoft office
Time management
Flexible and adaptable
MS office
Data entry
Multitasking
Dependable and responsible
Organization and time management
Certification
Various COURSES
Timeline
Accounts Payable and Accounts Receivable
MHI Power ZAF (Pty) Ltd
11.2022 - Current
Project Cost Controller
MHI Power ZAF (Pty) Ltd
07.2014 - 10.2022
Document Controller / Project Administrator
Hitachi Power
11.2011 - 06.2014
Configuration Document Controller
DIKAR – (Contracted to Eskom)
01.2011 - 10.2011
No Degree - Scholar
Hoërskool Eldoraigne
04.2001 -
Configuration Administrator / Controller
PBMR - Pebble Bed Modular Reactor (Pty) Ltd
10.2000 - 07.2010
Receptionist / Facilities Coordinator
Eskom PBMR Programme
03.1999 - 09.2000
Temporary - Receptionist
Eskom PBMR
11.1998 - 02.1999
Au Pair / Nanny
Au Pair in America
01.1997 - 09.1998
Receptionist
Dipenaar, Coetzee & Partners Accountants
02.1995 - 12.1996
Receptionist
Medicus
01.1994 - 01.1995
National Diploma - Executive Secretary (cum laude)
Technikon Pretoria
Higher Certificate in Accounting -
MANCOSA
Bookkeeping course -
University of Cape Town
Languages
Afrikaans
Advanced (C1)
English
Advanced (C1)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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References
- Abigail, Nkala, HOD – Finance, 078 708 1544, MHI ZAF, Current Manager
- Aden, Exall, Senior Cost Controller, a_exall@za.mhps.com, 082 782 2457, MHI ZAF, Please note Mr Exall is hearing impaired, he can be contacted via SMS, Whatsapp or by e-mail