Paula Visser
Cost Controller / Accountant
Centurion
Work Preference
Summary
Hardworking and driven professional with over 30 years of experience in customer service, administration, and office support. Known for adaptability, dedication, and a proactive attitude. Thrives in both team environments and independent roles, including remote work. Seeking a long-term opportunity to contribute meaningfully, grow across platforms, and deliver measurable results.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
32
32
years of professional experience
10
10
Certificates
2
2
Language
Work History
Accounts Payable and Accounts Receivable
MHI Power ZAF (Pty) Ltd
11.2022 - Current
- Invoice and payment processing: Receive, verify, and enter vendor invoices into SAGE, ensuring that Purchase Orders and invoices agree. Process and prepare payments.
- Account reconciliation: Reconcile account statements and transactions to ensure accuracy and resolve any discrepancies by investigating documentation.
- Record keeping: Maintain and update the accounts payable ledger, file historical records, and ensure all financial documents are organized and stored properly.
- Financial reporting: Assist in preparing financial statements and reports related to accounts payable.
- Vendor management: Maintain good relationships with vendors and respond to their inquiries regarding payments.
- Compliance and policy adherence: Ensure all accounts payable processes comply with company policies and external regulations.
- Invoicing and billing: Create and distribute accurate invoices and credit notes to customers.
- Payment reconciliation: Reconcile customer payments with Receipt Notices.
- Collections management: Monitor customer accounts for non-payments and delayed payments, and initiate collection actions when necessary.
- Account maintenance: Maintain accurate customer account details and records.
- Reporting: Generate Customer Statements.
- Collaboration: Work with internal teams, such as sales and finance, to address customer concerns.
- Reason for leaving: Project closing and contract ending
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively in a team environment.
- Managed time efficiently in order to complete all tasks within deadlines.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Paid attention to detail while completing assignments.
- Organized and detail-oriented with a strong work ethic.
Project Cost Controller
MHI Power ZAF (Pty) Ltd
07.2014 - 10.2022
- Support the commercial Project Managers in all commercial issues like budgets, costs, contract requirements and milestones.
- Check and process invoices within the constraints of the contracts, site purchase orders or site related Purchase requests.
- Perform and verify Contract Price Escalation (CPA) calculations.
- Compile correspondence and documentation related to contracts.
- Compile and update cost schedules for contracts under my control.
- Administer contract variation orders and variation proposals.
- Check the accuracy of invoice bookings on the SAP System.
- Checking accuracy of Purchase Orders on the SAP System.
- Interact with technical personnel/site personnel on a regular basis in order to ensure enough funds available for payment of invoices.
- Maintain accurate cost records for contracts under my control.
- Ensure compliance to company processes and procedures.
- Departmental Administration, example capturing of time sheets and ordering of stationery for department.
- Reason for leaving: Transfer to Finance Department
- Enhanced communication between finance and operational teams, fostering a collaborative approach to cost control efforts.
- Improved cash flow management by closely tracking accounts payable/receivable activities and facilitating timely paymentscollections.
- Liaised with suppliers/vendors to resolve any invoicing disputes or discrepancies promptly.
- Managed financial data with precision to ensure accurate reporting and informed decisionmaking.
- Evaluated vendor contracts, identifying areas for negotiation or alternative procurement methods to reduce expenses.
- Provided expert assistance during internal/external audits related to project costing matters.
- Ensured compliance with company policies and regulatory requirements through diligent monitoring of expenses and budgets.
- Managed outstanding balance amounts by evaluating reports and determining collection statuses.
Document Controller / Project Administrator
Hitachi Power
11.2011 - 06.2014
- Implementing document control procedures.
- Checking correctness of Revisions, Titles, metadata.
- Issue drawings with transmittal to various suppliers.
- Ensure drawings are captured onto the Data Base.
- Register incoming communication onto relevant data base.
- Distribute incoming communication to relevant recipients.
- Give Lotus Notes Data base training.
- Reason for leaving: Transferred to Cost Controlling Department
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
- Transmitted documents, organized revisions and tracked changes.
- Converted documents from one application to another.
- Managed training courses, setup and maintenance for document control systems.
Configuration Document Controller
DIKAR – (Contracted to Eskom)
01.2011 - 10.2011
- Implementing document control procedures.
- Loading drawings onto system (Smart Plant Foundation).
- Checking correctness of Revisions, Titles, metadata.
- Put documents/drawings on Review work flow.
- Reason for leaving: Department relocating to Medupi site at Lephalale
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
Configuration Administrator / Controller
PBMR - Pebble Bed Modular Reactor (Pty) Ltd
10.2000 - 07.2010
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Maintained personnel records and updated internal databases to support document management.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Maintained accurate documentation of company policies and procedures for easy reference by all employees.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Oversaw maintenance of office equipment, minimizing downtime due to malfunctions or repairs.
- Helped meet changing demands by recommending improvements to business systems or procedures.
Receptionist / Facilities Coordinator
Eskom PBMR Programme
03.1999 - 09.2000
Temporary - Receptionist
Eskom PBMR
11.1998 - 02.1999
Au Pair / Nanny
Au Pair in America
01.1997 - 09.1998
Receptionist
Dipenaar, Coetzee & Partners Accountants
02.1995 - 12.1996
Receptionist
Medicus
01.1994 - 01.1995
Education
Higher Certificate in Accounting -
MANCOSA
Centurion, South Africa05-2026
Bookkeeping course -
University of Cape Town
Cape Town, South Africa10-2024
National Diploma - Executive Secretary (cum laude)
Technikon Pretoria
01.1993
No Degree - Scholar
Hoërskool Eldoraigne
Centurion, South Africa 04.2001 -
Skills
Personal Skills: Ability to work under pressure, Ability to work in a team as well as alone, Honesty, Interpersonal skills, Leadership, Decision making, Dedication, Adaptability, Problem solving, Desire to learn, Punctual, Conscientious and Perseverance & motivation
Certification
Various COURSES
Timeline
Accounts Payable and Accounts Receivable
MHI Power ZAF (Pty) Ltd
11.2022 - Current
Project Cost Controller
MHI Power ZAF (Pty) Ltd
07.2014 - 10.2022
Document Controller / Project Administrator
Hitachi Power
11.2011 - 06.2014
Configuration Document Controller
DIKAR – (Contracted to Eskom)
01.2011 - 10.2011
No Degree - Scholar
Hoërskool Eldoraigne
04.2001 -
Configuration Administrator / Controller
PBMR - Pebble Bed Modular Reactor (Pty) Ltd
10.2000 - 07.2010
Receptionist / Facilities Coordinator
Eskom PBMR Programme
03.1999 - 09.2000
Temporary - Receptionist
Eskom PBMR
11.1998 - 02.1999
Au Pair / Nanny
Au Pair in America
01.1997 - 09.1998
Receptionist
Dipenaar, Coetzee & Partners Accountants
02.1995 - 12.1996
Receptionist
Medicus
01.1994 - 01.1995
National Diploma - Executive Secretary (cum laude)
Technikon Pretoria
Higher Certificate in Accounting -
MANCOSA
Bookkeeping course -
University of Cape Town
Languages
Afrikaans
Advanced (C1)
English
Advanced (C1)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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References
- Abigail, Nkala, HOD – Finance, 078 708 1544, MHI ZAF, Current Manager
- Aden, Exall, Senior Cost Controller, a_exall@za.mhps.com, 082 782 2457, MHI ZAF, Please note Mr Exall is hearing impaired, he can be contacted via SMS, Whatsapp or by e-mail