Patricia Seedat

• Simplified data and earnings information for finance director.
• Followed best practices for managing large quantities of personal financial information, fostering data security and integrity.
• Applied mathematical abilities to calculate and check figures in accounting systems.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Maintained and supported effective records management in both hardcopy and digital formats.
• Drafted invoices monthly company transactions.
• Prepared inter-departmental correspondence, technical memos and reports.
• Organized and reported on financial information to document payment histories and assist with sound financial accounting.
• Documented financial data, files and records for contracted vendors.
• Managed and documented individual customer transactions simultaneously.
• Prepared invoices on bi-monthly basis, effectively sending out bills for upwards to customers monthly.
• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Reported financial data and updated financial records in ledgers and journals.
• Prepare creditors and debtors payments.
  ● Debtors and creditors reporting / reconciliation
  ● Successful Creditors payments monthly
  ● Debtor and creditors administration
  ● Loading of Debtors Batch and Single entry payments
  ● Daily financial administration
  ● Processing of payment requests
  ● Ensure that all payments are authorised, before processing thereof
  ● Daily/ weekly and monthly reports
  ● Planning of payment dates reconciliation and reporting.
  ● Filing of financial documentation on a weekly basis.
  ● Creating and updating customers on Sage Accounting
  ● Assist with other administrative and operational tasks as per HOD
  ● Performing daily bank reconciliations on accounting systems and posting it to GL
  ● Archiving of financial documentation
  ● Intercompany invoicing
  

● DUTIES : Operating of the primary switchboard including:
● Screening of incoming calls on switchboard;
● Answering and transferring of incoming calls from switchboard;
● Taking of messages and the distribution of said voicemail to responsible parties;
● Documenting and sending of emails to personal advising them of the details of the messages.
● FRONT-OF-HOUSE DUTIES INCLUDING:
● Receiving of clients, debtors, interview candidates and walk-in clients;
● Signing, stamping and dating of hand-delivered correspondents;
● Receiving of all deliveries.
● MAINTENANCE OF THE PRIMARY RECEPTION AREA INCLUDING:
● Taking of boardrooms bookings;
● Ensure that boardrooms are always neat and tidy;
● Manage the booking of venues,
● Ensure that crockery and cutlery is available and cleaned after use;
● Reporting of any issues to hod/operations team.
● RESPONSIBLE FOR BUILDING ACCESS:
● Issuing and activating of access cards;
● Responsible for visitors cards ;
● Reporting of any issues to hod/operations team
● Daily clearing of reception voicemails and the distribution of these voicemails to responsible parties;
● Ensuring the cleanliness and streamlined operations of the boardroom and reception area;
● Reporting any issues concerning the operations of the tea ladies/cleaning staff;
● Courier service management for the Pretoria and Durban branches including:
o Booking of courier service with Courierit;
o Follow-up of parcels that have not been delivered;
o Escalate issued to responsible department head, cc HR manager.
o BOOKKEEPING ASSISTANT BY:
● Capturing of sheriff accounts for payments on Lexpro accounting system(debits and credits) daily;
● Reconciling invoices ;
● Opening and distribution of post;
● Handling of car wash bay attendant queries and petty cash payments authorized by Bookkeeper;
● All other administrative functions as required for reception, as assigned to you by HOD