Patience Matemedanda

• Daily maintain and setting supplier invoices up for weekly payment runs (payment schedule)
• Weekly or on request load payment to be released in the banking
• Uploading creditors invoices into system (Sage)
• Weekly or on request - reconcile supplier accounts and age analysis
• Daily or on request preparing quotes, invoices, credit notes and statements (Debtors)
• Daily preparing purchase orders
• Weekly or On request - monitor accounts to ensure payments are up to date and following up on outstanding invoices and statements
• Correspond with the team or direclty with suppliers and respond to inquiries
• Daily provide accounting and clerical support to the accounting department (maintaining accounting records)
• On request - Research and resolve invoice discrepancies and issues
• Weekly - process staff petty cash claims expense claim and recording receipts for payment
• Weekly or on request creditor recons & queries
• Daily checking if all the invoices received align with the SARS requirements in case the invoice is picked for SARS audit purposes.
• Creating new suppliers in the system (Sage & Quickbooks)
• Weekly send proof of payments to the team or suppliers
• Creating proforma’s invoices for debtors
• Creating new project codes
• Ad-hoc tasks as requested by Accountants & Assisting the Accountants with financial tasks
• Quarterly compiling the BEE supplier spent report
• Any other general administration relating to the finance department
• Yearly submit return of earningd to obtain the new Letter of Good Standing
• Updating Broll Vantage system with any documents that have expired
• Processing Overseas payments
• Complete credit application forms
• Preparing creditors statements for end of year aduit.

Office Administration

• Monthly - recording travel for invoicing
• Maintaining the companies fleet (traffic fines, licence disk, roadworthy ect)
• Undertake additional specific tasks,as assigned by Miles,Lindy & Tim
• Maintaining municipal accounts
• On request completing general paperwork vehicle finance applications, vendor forms, insurance, car registration and licensing
• Updating and maintaining internal confidential documents for all the compaines & Directors and ensure that all confidential material is stored according to policies and procedures
• Monthly or on request process upgrades and managing service providers eg Vodacom, Mtn, Tracker, Telkom Insurance and dealing with any issues related to the accounts.
• Monthly - checking and collecting post from the post box
• A channel of communication for internal documents
• Occasionally - Booking flights, accommodation and rental cars (when Shanna is not available)
• Occasionally - Assist colleagues whenever necessary(finance and office) and Occasionally - Supporting the reception desk

• Welcoming clients and visitors upon arrival at reception
• Answering, screening, and forwarding phone calls in a professional manner
• Opening and closing clients files
• Assisting clients and visitors with the location of legal staff
• Drafting of Invoices
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients
• Ordering and replenishing office supplies
• Assisting with copying, scanning, faxing, emailing, note-taking, etc
• Preparing meeting facilities, and arranging refreshments, if required
• Full Reception function
• Typing of legal documents / contracts
• Arranging client meetings/Assisting Attorney with daily admin functions

• Greet all guests and assist them with check-in and check-out
• Maintain a positive attitude and friendly demeanor
• Respond to all guest questions and requests
• Answer and forward phone calls
• Manage guest bookings and reservations
• Keep a tidy and orderly workspace
• Assist with administrative and clerical tasks as needed