PATASHA TANIA ADONIS
Senior Financial Administrator
Cape Town
Summary
Experienced in strategic office management and administrative support for 33 years. I Specialize in enhancing operational efficiency and fostering collaborative environments. Dedicated to delivering excellence and assisting colleagues. Skilled in problem-solving, communication, Human Resource, and Financial Management.
Overview
35
35
years of professional experience
1991
1991
years of post-secondary education
Work History
Administrative Officer 3
Public Emergency Communication Centre
02.2024 - 12.2024
- Managed a team of 3 administrative staff, improving office efficiency by 30% over 10 months.
- Drafting operating and capital expense reports on a weekly basis to keep Management well informed of the budget status.
- Processing financial footnotes for funding for capital and operating projects.
- Ensuring that virements was processed to a minimal.
- Weekly monitoring gl accounts and ensuring that incorrect use was minimal.
- Processing and updating capital projects on SAP Portal.
- Checking on requisitions processed by admin staff.
- Liaising with Supply Chain Management on status of purchase orders and delivery of goods by suppliers.
- Updating weekly financial reports on outstanding goods delivered and payment of goods.
- Checking if correct signatures are on documentation for approval.
- Created work packages for capital projects and sending all final approvals to Executive Director for signature.
- Attending monthly meetings to discuss financial updates on capital projects.
- Processing new appointments and terminations of staff.
- Monitoring time and attendance reports.
- Ensuring that all errors are cleared before cut-off (by the 5th of each month).
- Uploading documentation of staff on SAP Production (leave forms, sick certificates).
- Providing staff with online training on time and attendance.
- Processing overtime of staff if and when required.
- Assisting Management on how to approve overtime.
- Drafting SAP reports for Management on monitoring overtime and standby.
- Keeping staff informed on status of leave and sick leave records.
- Assisting staff to complete the correct forms.
- Assisted admin staff with the capturing of assets for financial year 2023/24.
- Public Emergency Communication Centre had a 100% verification of assets for 2023/24.
- All staff's assets were captured and printed spreadsheets was issued to them.
- Appointed as Fleet Co-Ordinator.
- Responsible for creating notifications for repairs, servicing of all plant vehicles.
- Ensuring that all mileage are checked and sent to Fleet section in N'dabeni.
- Checking vehicle check lists on a weekly basis and ensuring that keys are collected and signed for.
- All accident reports are completed and sent to the correct parties for processing.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Created, prepared, and delivered reports to various departments.
Administrative Officer 2
Energy: Technical Support Services
02.2009 - 01.2024
- Managed a team of 9 administrative staff, improving office efficiency by 80% over 15 years.
- Creating notifications and work orders work to be done by operational staff.
- Assisting various sections with checking correct cost centres are used when creating notifications.
- Checking WBS numbers before creating work orders for capital projects.
- Creating requisitions and liaising with Supply Chain Management to create purchase orders.
- Creating reservations for stores items and ensuring that funding is available for various projects.
- Processing invoices and ensuring that payments are done on time.
- Technical and business closure of all work orders.
- Liaising with Finance section if and when increase budget is required for various projects.
- Ensuring that the correct tenders are used when processing projects.
- Drafting operating and capital expense reports on a weekly basis to keep Management well informed of the budget status.
- Drawing SAP reports on capital and operating expenditure.
- Weekly monitoring gl accounts and ensuring that incorrect use is minimal.
- Checking on requisitions processed by admin staff.
- Liaising with Supply Chain Management on status of purchase orders and delivery of goods by suppliers.
- Updating weekly financial reports on outstanding goods delivered and payment of goods.
- Checking if correct signatures are on documentation for approval.
- Only staff member within Electrical Support Services capturing retention and penalty payments.
- Processing new appointments and terminations of staff.
- Monitoring time and attendance reports.
- Ensuring that all errors are cleared before cut-off (by the 5th of each month).
- Uploading documentation of staff on SAP Production (leave forms, sick certificates).
- Providing staff with online training on time and attendance.
- Processing overtime of staff if and when required.
- Assisting Management on how to approve overtime.
- Drafting SAP reports for Management on monitoring overtime and standby.
- Keeping staff informed on status of leave and sick leave records.
- Assisting staff to complete the correct forms.
- Create notifications for servicing and repairs of 37 fleet vehicles.
- Completing vehicle accident reports.
- Responsible for creating notifications for repairs, servicing of all plant vehicles.
- Ensuring that all mileage are checked and sent to Fleet section in N'dabeni.
- Checking vehicle check lists on a weekly basis and ensuring that keys are collected and signed for.
- All accident reports are completed and sent to the correct parties for processing.
- Reporting of all injuries on duty for staff at Electrical Support services.
- Completing documentation and processing it to COID office.
- Assisted admin staff with training on all administration functions.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Created, prepared, and delivered reports to various departments.
Administrative Officer 2
Water and Sanitation
07.1990 - 11.2007
- Managed a team of 5 administrative staff, improving office efficiency by 80% over 17 years.
- Responsible for running the SAP Programme for our Department which was introduced in the year 2000.
- Creating notifications and work orders for work to be done by operational staff.
- Assisting various sections with checking correct cost centres are used when creating notifications.
- Checking WBS numbers before creating work orders for capital projects.
- Creating requisitions and liaising with Supply Chain Management to create purchase orders.
- Creating reservations for stores items and ensuring that funding is available for various projects.
- Processing invoices and ensuring that payments are done on time.
- Technical and business closure of all work orders.
- Liaising with Finance section if and when increase budget is required for various projects.
- Ensuring that the correct tenders are used when processing projects.
- Drafting operating and capital expense reports on a weekly basis to keep Management well informed of the budget status.
- Drawing SAP reports on capital and operating expenditure.
- Weekly monitoring gl accounts and ensuring that incorrect use is minimal.
- Checking on requisitions processed by admin staff.
- Liaising with Supply Chain Management on status of purchase orders and delivery of goods by suppliers.
- Updating weekly financial reports on outstanding goods delivered and payment of goods.
- Checking if correct signatures are on documentation for approval.
- Only staff member within Electrical Support Services capturing retention and penalty payments.
- Processing new appointments and terminations of staff.
- Monitoring time and attendance reports.
- Ensuring that all errors are cleared before cut-off (by the 5th of each month).
- Uploading documentation of staff on SAP Production (leave forms, sick certificates).
- Providing staff with online training on time and attendance.
- Processing overtime of staff if and when required.
- Keeping staff informed on status of leave and sick leave records.
- Assisting staff to complete the correct forms.
- Create notifications for servicing and repairs of 14 fleet vehicles.
- Completing vehicle accident reports.
- Responsible for creating notifications for repairs, servicing of all plant vehicles.
- Ensuring that all mileage are checked and sent to Fleet section in N'dabeni.
- Checking vehicle check lists on a weekly basis and ensuring that keys are collected and signed for.
- All accident reports are completed and sent to the correct parties for processing.
- Reporting of all injuries on duty for staff at Electrical Support services.
- Completing documentation and processing it to COID office.
- Assisted admin staff with training on all administration functions.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Created, prepared, and delivered reports to various departments.
Education
Matric - Afrikaans,English,Biology,Geography,Mathematics and Accountancy
Bonteheuwel Senior Secondary
N4 to N6 - Cost and Accounting
Northlink College
02.2012 - 06.2013
Advance Diploma - Public Accountability
University of Stellenbosch
07.2023 - 06.2024
Skills
Proficient in SAP production processes
Accomplishments
- Received a double merit for excellent work performed in first year of working for the City of Cape Town
- Awarded best employee of the year for excellent work performed
- Awarded Management trophy for dedication and excellent overall performance
- Director's recognition for assisting another Department with processing a payment and saving the City from losing 2.5 million.
Timeline
Administrative Officer 3
Public Emergency Communication Centre
02.2024 - 12.2024
Advance Diploma - Public Accountability
University of Stellenbosch
07.2023 - 06.2024
N4 to N6 - Cost and Accounting
Northlink College
02.2012 - 06.2013
Administrative Officer 2
Energy: Technical Support Services
02.2009 - 01.2024
Administrative Officer 2
Water and Sanitation
07.1990 - 11.2007
Matric - Afrikaans,English,Biology,Geography,Mathematics and Accountancy
Bonteheuwel Senior Secondary
References
F.Mostert : Manager Water and Sanitation 0842200102
L.Burger : Principal Technician : Energy : Electrical Support Services 0842200094
A.Broodryk : Senior Professional Officer 0846451293
Estelle Ward : Head Quality : Safety and Security 0836853460
Jeremiah Phillips : Head Operations 0658685508
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