Pamela Railo

Executive Company Secretary

• Ensures files are accurate and properly documented
• Conduct research regarding the investigation
• Liaises with the CCMA and bargaining councils about pending disputes
• Prepare reports related to investigations and disputes.
• Perform related duties as assigned
• Provide labour relations administration support
• Maintain a healthy relationship with the staff, assignees, and trade unions
• Advise operations on appropriate charges as and when required
• Advise operations concerning chairing and initiating disciplinary enquiries for assignees
• Advise operations on the correct manner to handle grievances of assignees
• Create and maintain a sound database for labour relations
• Receive and record written and telephonic queries
• Respond telephonically and/or in writing to queries
• Prepare and send out notices, i.e., counselling, grievances, and disciplinary hearings
• Provide advice to all stakeholders visiting the Labour Relations office
• Respond and/or guide in relation to abscondment matters
• Prepare and send out written outcomes, i.e., counselling, grievances, and disciplinary hearings
• Respond to external correspondences, i.e., disputes from CCMA and bargaining council in relation to conciliations and in limine processes
• Prepare reports and submissions for management’s attention, i.e., monthly consolidated Labour Relations Activity Trackers and other related reports
• Draft correspondence on various Labour Relations matters
• Key focused area:

• Carry out the creditors' payments process and administration
• Carry out the debtors administration, invoicing processing, and debt collection
• Co-ordinate and control the petty cash system
• Administer and monitor the financial system to ensure that the company's finances are maintained in an accurate and timely manner
• Assist with preparation for the budget
• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain, and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes suppliers' invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts due
• Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system (Pastel)
• Prepare income statements
• Prepare balance sheets
• Reconcile the accounts payable
• Prepare journal summaries
• Reconcile the accounts receivable
• Compile source documents
• Reconcile weekly deposits
• Issue receipts
• Submit remittances
• Creditor and Debtors

• Maximize incremental sales and walk-up volumes
• Ensure clean vehicles, a full ready line with proper car mix, and sound specialty car management
• Manage quick rent/Emerald Club process to minimize line waits and promote fast, friendly service
• Maintain brand identity throughout the operation
• Ensure all marketing programs are delivered completely and effectively throughout the location

• Operating Switchboard with 8 Lines and 20 Ext
• Handling the Credit Applications and Submitting to Associates
• Office Admin
• Stock Taking
• Flight and Accommodations Bookings for the Directors