Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

PALESA SIBAYA

TENDER ADMINISTRATOR
Katlehong

Summary

Adept at streamlining procurement and tender processes, I significantly enhanced MABRO ENGINEERING AND TECHNICAL SERVICES CC's bid success rate.

My leadership and technical understanding fostered strong team collaboration, leading to efficient project handovers and improved stakeholder relationships.

My proactive approach in document control and problem-solving skills have been pivotal in driving business growth and operational efficiency.

Overview

9
9
years of professional experience
1
1
year of post-secondary education

Work History

Tender Administrator

MABRO ENGINEERING AND TECHNICAL SERVICES CC
WADEVILLE
06.2018 - Current
  • Maintained accurate records of all tender activities, ensuring easy reference and analysis for future bid opportunities.
  • Streamlined tender submission process by implementing efficient document management systems.
  • Facilitated successful project handovers from bid phase to delivery teams, ensuring seamless transitions with minimal disruptions.
  • Managed strict deadlines for multiple projects, maintaining a high level of quality and attention to detail.
  • Leveraged expert knowledge of procurement processes to create persuasive responses to evaluation criteria questions.
  • Increased company visibility within the industry by proactively seeking out new business opportunities through tender portals.
  • Developed strong relationships with key stakeholders, resulting in improved communication and collaboration during the bidding process.
  • Accelerated response times to tender queries by establishing an internal database of frequently asked questions and answers.
  • Simplified complex technical information in bids, improving readability and increasing chances of success.
  • Enhanced win rate for tenders by conducting thorough research and crafting compelling proposals.
  • Conducted regular post-tender reviews to identify areas for improvement and optimize future bid strategies.
  • Collaborated with cross-functional teams to ensure accurate and comprehensive tender submissions.
  • Improved overall bid quality by developing custom templates and standardizing proposal formats across the organization.
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Responded to customer concerns and questions on daily basis.
  • BOQ Pricing

Receptionist Administrator

MABRO ENGINEERING AND TECHNICAL SERVICES CC
WADEVILLE
04.2016 - 06.2018
  • Serve visitors by greeting, welcoming, and directing them appropriately.
  • Notify relevant employees when visitors arrive.
  • Keep an eye on security and telecommunications systems.
  • Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
  • Maintain visitor, employee, and department directories and logs.
  • Follow security procedures, such as monitoring the logbook and issuing visitor badges.
  • Organize the reception area while complying with office procedures, rules, and regulations.
  • Arrange meetings, schedules, and travel accommodations for senior staff.
  • Keep a record of office supply inventory and expenses.
  • Sign for deliveries and ensure all mail and packages are distributed accordingly.
  • Worked with human resources to screen resumes and set up initial interviews with employment candidates.
  • Screened incoming calls for management and executive administrative staff.
  • Responsible for making all corporate travel arrangements either through online resources or through a corporate travel agency.
  • Boosted company image by providing friendly, professional, and timely assistance to all visitors, clients, and vendors.
  • Enhanced customer satisfaction by efficiently managing incoming calls and directing them to appropriate departments.
  • Expedited daily office tasks such as mail distribution, document scanning, photocopying, and data entry to ensure smooth workflow.
  • Supported executive staff with calendar management, meeting coordination, travel arrangements, and expense reporting for optimal time utilization.
  • Collaborated with team members on various projects to achieve department goals and improve overall efficiency.
  • Coordinated meeting room bookings, optimizing space utilization and accommodating diverse needs.

Education

HIGHER CERTIFICATE - HIGHER CERTIFICATE IN OFFICE ADMINISTRATION

ROSEBANK COLLEGE
BRAAMFONTEIN
01.2015 - 12.2015

DIPLOMA - DIPLOMA IN TOURISM AND HOSPITALITY CTH

ROSEBANK COLLEGE
BRAAMFONTEIN
12.2014 - 12.2014

Skills

Procurement processes

Bid Evaluation

Leadership Qualities

Technical understanding

Cost Estimation

Document Control

Teamwork and Collaboration

Microsoft Office

Problem-Solving

Time Management

Work Coordination

Computer Literacy

Self Motivation

Time management abilities

Adaptability

Accomplishments

    AWARDED TENDERS

  • RAND WATER: SUPPLY AND DELIVERY OF HIGH PRESSURE

    MACHINE-R1 300 000.00

  • RAND WATER: SUPPLY AND DELIVERY OF SPARES- R554 000.00
  • ESKOM: SUPPLY AND DELIVERY OF ELECTRICAL SPARES- R255 000.00
  • SUPPLY AND DELIVERY OF SPREADER BEAMS – R81 500.00
  • THE STRATEGIC FUEL FUND ASSOCIATION NPC - THE

    INTELLIGENT PIGGING AND REPORTING ON BOTH THE

    1067 MM AND THE 508 MM CRUDE OIL PIPELINES

    BETWEEN THE JETTY AND TANK

    FARM AT SFF SALDANHA. - R11 770 284,18

  • RAND WATER: SUPPLY, INSTALLATION AND COMMISSIONING OF FLOW METERS R1 700 000.00
  • RAND WATER: SUPPLY AND DELIVERY OF PIPES AND BENDS R26 978.21
  • ACSA- APPOINTMENT FOR THE DESIGN, MANUFACTURE, SUPPLY AND INSTALLATION OF A BRIDGING PIPE

    BETWEEN THE MAIN VALVES OF THE HYDRANT FEEDER LINES AT BULK FUEL STORAGE TANK DEPOT

    OF O.R TAMBO INTENATIONAL AIRPORT- R2 879 785.33

Timeline

Tender Administrator

MABRO ENGINEERING AND TECHNICAL SERVICES CC
06.2018 - Current

Receptionist Administrator

MABRO ENGINEERING AND TECHNICAL SERVICES CC
04.2016 - 06.2018

HIGHER CERTIFICATE - HIGHER CERTIFICATE IN OFFICE ADMINISTRATION

ROSEBANK COLLEGE
01.2015 - 12.2015

DIPLOMA - DIPLOMA IN TOURISM AND HOSPITALITY CTH

ROSEBANK COLLEGE
12.2014 - 12.2014
PALESA SIBAYATENDER ADMINISTRATOR