Palesa Selepe

Administration Duties

• Coordinate ALLD QQ timetable in collaboration with faculties and ALLD coordinators
• Coordinate, monitor and control student intake in collaboration with faculties and ALLD coordinators
• Coordinate student enrollment into groups and monitor and manage changes throughout the year
• Develop, design and implement mark templates
• Acquire all marks
• Verify completed mark templates for faultlessness
• Upload and submit marks on BB Gradecentre and PeopleSoft Gradebook
• Manage students' final marks
• Prepare and administer mark files
• Keep records of facilitators' contracts, students' information, marks, assignments and assessments
• File documents
• Organize meetings
• Order office equipment
• Order textbooks for the following year and distribute them amongst facilitators for different courses
• Facilitate and arrange copying of study guides, tests, and evaluation forms and collect and distribute amongst facilitators of different courses
• Logistical travel arrangements of the ALLD QQ team Assist in the recruitment of facilitators
• Could you facilitate the completion of facilitator contracts in accordance with HR policies
• Facilitate and arrange facilitator training, dates, venue bookings, copies, budget and procurement.
• Facilitate the administrative process regarding sick leave
• Administer and facilitate Ad Hoc Salary claims
• Administer and facilitate all financials of ALLD QQ
• Make notes and minutes during ALLD meetings.
• Assist in gathering of yearly reports.

Leadership

• Manage and assign tasks to the assistant officer, ensuring alignment with departmental goals and deadlines.
• Act as a point of contact between senior management and the assistant officer, facilitating communication and managing expectations.
• Provide clear instructions and guidance on tasks, projects, and priorities.