Palesa Seheri

· Replenish kitchen refreshments.

· Office equipment: new purchase if required; propose new options. (compare prices and value of quality over quantity.)

· Coordinate Bi-monthly meeting: prepare agenda, correspond with all parties, compile a pack and provide calendar updates if necessary.

· Coordinate office gatherings.

· Assist with visa andSA permit coordination, e.g. Submissions, tracking, collection, and delivery.

· Payment requests/approvals for office-related expenses.

· Assisting with contact’s search

· Ad hoc duties – Typing, shredding, receiving Amex cards, Scanning, printing, and binding.

· Managing the cleaning lady.

· PGS Safety lead

· Summer camp committee member

· Venue search and site visits

· Lanyards – design and orders

· Handling the first-day admin desk.

· Sourcing gifts idea

· Finance reporting: support the team with pulling monthly and weekly expense reports from Concur and following up with colleagues to submit any outstanding expense reports.

· Create a concur report for office expenses (this includes uploading receipts and allocating expenses). I also assist consultants that do not have capacity to complete their expenses.

· Assist with payment requests and approvals for office-related expenses, e.g., Office suppliers, visas, car rentals, etc.

· Phones & Reception:

• Answer the main line number, deal with inquiries, and forward calls and messages.
• Receive and distribute main line number voicemails.
• Greet and direct visitors.
• Set up teleconferences and meeting rooms.
• Maintain a tidy office, including common areas and meeting rooms.
• Organize handyman when needed (electrician, change lights, fix blinds)
• Replenish kitchen refreshments (supermarket purchases)
• Order stationery and equipment monthly or as needed.
• Assist with workstation setup for new joiners.
• Monitor online meeting room systems.
• Prepare refreshments for meetings.
• Help coordinate logistics for events and training days.
• Contact search.
• Clear and sort PIPSA post box
• Coordinate sending and receiving all courier mail.
• Maintain equipment and call the service center when required, including monthly meter readings.
• Assist with general office administration (preparing documents on Word, Excel, or PowerPoint)
• Provide administrative support for BBBEE document requirements.
• Take meeting minutes (e.g., EE forum, team meetings)
• Basic data input and retrieval on PIP systems
• Organize printing (e.g., business cards, training manuals)

Perform other administrative and support tasks as requested

Recruitment Admin Duties:

· Attend to telephonic queries or refer to relevant departments.

· Typing CVs for Senior Consultants

· Prepare weekly and monthly reports.

· Typing of CVs and monthly minutes

· Filing, sorting

· Faxing, scanning

· Data capturing

· Opening post

Reception Duties:

· Answer all calls promptly and professionally (including for other small companies: Kone Solutions and PMSA)

· Manage boardroom bookings.

· Manage logistic queries.

· Stationery management

· Welcoming company visitors and candidates

· Preparing refreshments for visitors

· Keeping the front office clean and running smoothly

· Receiving hand-delivered CVsand signing proof of delivery notes

· Record all hand-delivered applications.

· Answer all calls promptly and professionally.

· Screen incoming and outgoing calls.

· Welcome clients and visitors telephonically and in person.

· Render other admin duties as required (faxing, scanning)

· Maintain an updated filing system for the office.

· Handle petty cash.

Reason for Leaving: Temporary assignment

· Screen incoming and outgoing calls.

· Run a switchboard with 10 lines and 80 extensions.

· General office admin

· Arrange meetings.

· Data capture of writers' costs for all print publications.

· Compile monthly telephone bills.

· Manage logistics queries.

· Order kitchen stock.

· Handle petty cash.

Response Handling Officer Duties:

· Receive applications and CVs for different positions via email, postal mail, and hand deliveries.

· First-line capture of applications to send SMS confirmations to candidates.

· Data capture of applications on Excel spreadsheets post-shortlist.

· Filing in categories: Recommended, Possible, and Not Recommended candidates.